Nationwide Insurance is hiring a Legal Assistant to join our Sacramento, CA Trial Division office. (Job ID 37348)

If you’re passionate about being part of a diverse organization that enables a Fortune 100 company to deliver innovative business solutions with excellence, then Nationwide’s Legal team could be the place for you!

Insurance defense litigation experience preferred.

Job Description Summary

Would you thrive in a fast-paced environment where you can deliver top-quality legal administrative services to support the mission of a Fortune 100 insurance company to protect people, businesses and futures with extraordinary care? If you are a self-starter, possess strong collaboration skills and bring a team-oriented approach needed for success in a litigation environment, our team may be the place for you!

Nationwide Trial Division is a national team with approximately 40 offices through six regions across the United States. Our Senior Legal Assistants have secretarial experience in a law firm setting and have a working knowledge of property and casualty and/or subrogation law, as well as extensive knowledge in legal concepts, terminology and processes. As a Senior Legal Assistant, you’ll perform a variety of secretarial and administrative support duties for a team of legal professionals representing clients under both commercial and personal lines insurance policies. You’ll be expected to support legal team(s) with highly productive case volume that reflects our collective commitment to innovative thinking, effective collaboration, embracing technology and a highly organized and proactive approach to case management.

Key Responsibilities:

• Provides administrative support to attorneys in the defense of civil insurance claims or in the prosecution of subrogation rights, typically in cases of moderate to high value or complexity.
• Assists with daily office operations, may provide guidance and support to other legal assistants in the office, may coordinate work flow and task coverage.
• Prepares various legal documents/pleadings (e.g. notices of depositions, requests for production, settlement documents) and electronically files pleadings with the courts.
• Maintains working knowledge of court procedures. Reviews court dockets and retrieves case information.
• Maintains a daily calendar, responsible for scheduling and diaries various tasks, provides case file related reminders to attorneys, and updates and retrieves information from internal case management system.
• Answers telephone, takes messages, directs or redirects calls and handles case-specific inquiries, processes and files mail, electronic court filings and electronic communications in internal case management system.
• Understands and maintains confidentiality in respect to the attorney-client privilege/ relationship,trial strategies, ethics rules, the identities of plaintiff, defense clients and claims customers.
• Understand and has working knowledge of each file assigned to attorney(s), knows parties involved, basic facts, general discovery, arbitration or trial status, and major discovery to be accomplished. Inputs and retrieves information through matter management system.

Education:

High school graduate required and formal legal secretarial training at a business or technical school; or associate degree or equivalent from two-year college preferred. Related experience and/or training; or equivalent combination of educational and experience in order to gain an understanding of law office policies and procedures.

Experience:

Minimum five years related experience in insurance defense litigation is preferred. Membership in professional secretarial organization are preferred.

Knowledge, Abilities and Skills: 

Requires extensive knowledge of general law office operations, practices and procedures. Knowledge of filing and scheduling procedures of the various courts, as well as how to use federal and state e-filing and e-Court systems. Experience with Microsoft Office Suite, case management databases, such as Legal Files is preferred. Understanding of personal and commercial lines policies, and in specialized areas of the law such as appellate work, subrogation, worker’s compensation, and other areas as identified. Strong written and verbal communication skills for interaction with attorneys, paralegals, court personnel, clients and claims’ staff. Ability to efficiently handle multiple projects with overlapping deadlines, frequently changing priorities and rapid turnaround. Must be a self-starter, performs all duties in an independent and productive manner, and is able to collaborate as part of a team in a fast-paced environment. Must be able to work in an electronic/digital and “paperless” environment. Must also acknowledge and follow all corporate and NTD policies and procedures.

Other criteria, including leadership skills, competencies and experiences may take precedence.

Staffing exceptions to the above must be approved by the hiring manager’s leader and HR Business Partner.

Values:

Regularly and consistently demonstrates the Nationwide values.

Job Conditions:

Overtime Eligibility:

Eligible (nonexempt)

Working Conditions:

Professional law office environment, business casual dress, with some work from home possible. Potential local travel to courts, law offices. Occasional overtime.

ADA: 

The above statements cover what are generally believed to be principal and essential functions of this job. Specific circumstances may allow or require some people assigned to the job to perform a somewhat different combination of duties.

Credit/Background Check: 

Due to the fiduciary account abilities of this job, a valid credit check and/or background which will be required as part of the selection process.

HOW TO APPLY: 

To view the full position description and apply, please visit https://nationwide.wd1.myworkdayjobs.com/Nationwide_Career/job/California—Sacramento/Sr-Legal-Assistant_73748 You can also send resumes to Chip Parsons at parsoh1@nationwide.com.

This full-time position requires a high school diploma with five+ years of experience, three of which will have come as a litigation secretary or paralegal in a law office or law-related office. Must have computer skills to meet standards of accuracy and speed set by this office. Spelling, grammar and punctuation must be exceptional. Basic ability in math and report keeping needed. Completion of at least 2 years of college or vocational school is helpful, but not required.

The candidate will have a team spirit attitude, be able to meet and communicate with individuals pleasantly and represent the law office in an efficient, professional manner. Must be a team player with the willingness to help with coverage.

Necessary Knowledge, Skills and Abilities:

• Proficient knowledge of State and Federal Rules of Court and California Code of Civil
• Proficient knowledge of Court E-filing
• Familiar with Court, Secretary of State and County Recorder filing procedures and
• Proficient in Microsoft Office
• Experience working with document management systems (comparable to OpenText eDocs (formerly known as Hummingbird DM).
• Document comparison software (comparable to Delta View/Workshare®).
• Document formatting software (comparable to Litera Innova or Legal MacPac).
• PDF software, such as Adobe or
• Scanning/OCR

Responsibilities

• Performs secretarial and clerical duties.
• Works closely with litigation
• Assists with the creation and maintenance of files and document
• Create pleading
• Create and format pleading table of authorities and table of
• Responds to and generates email
• Transcribes from
• Perfects documents for court filing; files and effects notice as
• Performs other duties as requested.

Equipment Used

• Computer running Microsoft Windows Operating System
• ShoreTel Phone System
• Transcription Software
• Photocopier
• Printer
• Fax
• Scanner
• Postage meter and mail scale

This is a full-time position with competitive pay and benefits. Highly organized, detail-oriented and dependable candidates should send their resume to Recruiting@BoutinJones.com.

Since 1951, The Nature Conservancy has been doing work you can believe in, protecting the lands and waters that all life depends on. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive.

All TNC staff based in the U.S. or a U.S. Territory are required to be fully vaccinated against COVID-19. Proof of receiving one of the vaccines approved in the U.S. (Pfizer, Moderna, or Johnson & Johnson) shall be a condition of employment and must be provided prior to starting work. TNC is an Equal Opportunity Employer, and reasonable accommodations for candidates who cannot be vaccinated due to a valid medical or religious reason will be considered.

YOUR POSITION

The Legal Administrative Assistant will provide a full range of administrative and/or program support to the Conservancy’s legal team. Examples of projects include document management, coordination of meetings and minutes, and other logistical support that paralegals and attorneys may need.

MINIMUM QUALIFICATIONS

• Associates Degree plus 1-year experience or equivalent combination;
• Experience managing diverse activities to meet deadlines;
• Experience providing administrative support, including some or all of the following: mail distribution, organizing and scanning files, and coordinating travel arrangements and meetings;
• Experience with Microsoft Outlook and Word;
• Experience working and communicating with a wide range of people; and
• Experience writing, editing, and proofreading written materials.

 HOW TO APPLY:  To view the full position description and apply, please visit https://careers.nature.org. Search for job ID# 50504 in the keyword search. If you experience technical issues, please refer to our applicant user guide or contact applyhelp@tnc.org

Since 1951, The Nature Conservancy has been doing work you can believe in, protecting the lands and waters that all life depends on. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive.

All TNC staff based in the U.S. or a U.S. Territory are required to be fully vaccinated against COVID-19. Proof of receiving one of the vaccines approved in the U.S. (Pfizer, Moderna, or Johnson & Johnson) shall be a condition of employment and must be provided prior to starting work. TNC is an Equal Opportunity Employer, and reasonable accommodations for candidates who cannot be vaccinated due to a valid medical or religious reason will be considered.

YOUR POSITION

The Senior Paralegal will assist attorneys in providing highly specialized legal services on complex and/or high value matters to advance TNC priorities and appropriately manage risk. Examples of possible projects include real estate transactions, stewardship of conservation properties, grant agreements and contracts for services, knowledge & document management, litigation support, and improvement of internal systems and processes to serve internal clients better.

MINIMUM QUALIFICATIONS

• Bachelor’s degree in paralegal or legal assistant studies plus 4 years of combined legal and administrative experience OR equivalent qualifications acquired through coursework and/or related job experience that demonstrates assumption of significant responsibilities for supporting and coordinating complex or specialized legal work.
• Experience conducting research on the Internet and in other legal resources.
• Advanced experience with MS Word and Excel.
• Excellent writing skills.

 HOW TO APPLY:  To view the full position description and apply, please visit https://careers.nature.org. Search for job ID# 50503 in the keyword search. If you experience technical issues, please refer to our applicant user guide or contact applyhelp@tnc.org.

One of Sacramento’s most established and reputable corporations is seeking a legal assistant/legal secretary to support in-house counsel. The Legal Assistant/Legal Secretary will be responsible for supporting general counsel with all legal administrative duties related to all business and corporate transactions, real estate matters, labor and employment issues.

The general counsel takes great pride in creating a working environment which welcomes innovation, creativity, career development and flexibility. The corporation offers a full menu of benefits, flexible working arrangements as long as the work gets done, transparency and honest communication along with a “family working environment.”

Requirements:

• Minimum of five years legal secretary and/or legal assistant experience
• Paralegal Certificate helpful but not necessary
• Outstanding software skills
• Ability to effectively communicate and collaborate with people
• Legal Secretary/Legal Assistant experience to include any of the following; corporate, business transaction, finance, real estate, and/or labor and employment law.
• Adaptable and able to anticipate needs
• Project oriented and eager to learn

*Visit our website for a full listing of current career opportunities

We are an equal employment opportunity employer and will consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, age (40 and over), gender identity, national origin, protected veteran status, disability or any other protected classification under federal and state law.

Please submit resumes to geri@fujitaniconsulting.com.

Law Office seeks to hire a Legal Secretary for our very busy business and estate planning practice. The individual must have at least three years of law firm experience working in the areas of estate planning, probate and business. Compensation commensurate with experience ($25/$45 per hour ). Full time/Part-Time. Monday through Friday.

Qualified applicants should send their resume to gary@garyperrylaw.com.

Somach Simmons & Dunn, a mid-sized environmental law firm, is currently looking for an experienced legal secretary with a minimum five years of civil litigation experience, water court litigation experience, as well as some public agency experience.  Qualified candidates should possess excellent communication, organizational, document production, and computer skills combined with a strong work ethic.  Candidates must have a thorough working knowledge of Word, Excel, type at least 65 wpm, and possess excellent spelling, grammar, and punctuation skills.  Working knowledge of both federal and state court rules is required.  Candidates must be able to work independently, be able to multi-task, be detail-oriented, and be a team player.

Somach Simmons & Dunn offers an excellent work environment with competitive salary and benefits including paid parking.  Insurance benefits are 100% employer paid for both the employee and their dependents.  Interested candidates should send their resume with cover letter including salary requirements to hr@somachlaw.com or Somach Simmons & Dunn, Attn: Human Resources, 500 Capitol Mall, Suite 1000, Sacramento, CA  95814 (no phone calls please).

Somach Simmons & Dunn is an Equal Opportunity employer.

Spinelli, Donald & Nott is seeking full-time Legal Secretary with a minimum of 3-5 years of experience in litigation.  This is a demanding position and requires someone who can take initiative. Good attitude and ability to work with others in a team environment is needed.  Must have exceptional people and customer service skills, interacting with clients, opposing counsel and witnesses.  Must be familiar with MS Word and Abacus.

Experience Must Include:

• Federal and State Court Procedures
• Calendaring Skills
• Preparing Legal Documents/Correspondence
• Organizing Discovery
• Transcription
• Proof Reading

Please email resume and cover letter to juliek@sdnlaw.com.

A small law firm in Sacramento is looking for a full-time legal receptionist/file clerk/intake coordinator with excellent phone skills.  The firm is looking for a friendly, experienced, hard working legal receptionist. Candidate must have a thorough working knowledge of Microsoft Word, type at least 75 wpm, and possess spelling, grammar and punctuation skills.  Must be able to work independently, have the ability to multi-task, have excellent attention to detail, and be a team player.  The candidate is required to speak both English and Spanish.  Please forward your resume and references to kmcfadden@yorklawfirm.net.

A small plaintiff’s firm in Sacramento is looking for a full-time paralegal with 3-5 years of experience.  This firm is comprised of three attorneys and is involved in personal injury, elder abuse, wrongful death, and employment cases for plaintiffs. The firm is looking for an experienced, detail oriented, proactive, hard-working paralegal. Candidate must know how to prepare demand letters, organize medical specials, prepare medical summaries, prepare attorneys for depositions, mediations and trials, draft discovery responses, propound discovery requests, excellent phone skills, excellent research, writing and litigation skills, be efficient, and possess a positive attitude. This paralegal will be responsible for handling a variety of cases from pre-litigation through trial and should work well both autonomously and in a team environment.  Litigation experience is a must!  Please send your resume to kmcfadden@yorklawfirm.net.

Sacramento plaintiff’s law firm is looking for an experienced Personal Injury Litigation Legal Assistant to add to the team. Our law firm is busy, primarily focusing on personal injury cases. Our Personal Injury practice area is experiencing significant growth so we require a highly skilled, career driven individual to join our team providing excellent service and representation for our clients.

The ideal candidate will have 5+ years (REQUIRED) of experience in Personal Injury law, preferably with a medical background. Must be well-organized, extremely detail oriented, and tech-savvy. Must possess excellent document preparation, typing, and prioritization skills. The ideal candidate has a strong worth ethic, is flexible and adaptable, possess the ability to edit carefully, and enjoys working as part of a team or under minimal supervision.

Job responsibilities include but are not limited to:

• Corresponding and communicating with clients
• Requesting medical records; medical records summaries
• Drafting pleadings and discovery
• Drafting demand letters
• Filing in State and Federal Courts
• Scheduling, maintaining, and updating calendar (electronic and hardcopy)
• Communicating with insurance companies through claims process
• Assisting in preparation of settlement demand packages

A qualified candidate must meet the following requirements:

• Must have a minimum of five-year’s experience as personal injury legal assistant (preferably plaintiff side)
• Punctuality is mandatory
• Proficient usage of Microsoft Word, Excel, and Adobe Acrobat Pro, Outlook and Abacus
• Must be well organized and detail-oriented
• Must be able to work independently and be self-motivated
• Comfortable working in a fast-paced office
• Possess excellent verbal, writing, and proofreading skills
• Must have the ability to identify urgent tasks and prioritize time accordingly
• Must be able to multi-task and adapt to changing situations, priorities, and deadlines

Compensation: Competitive salary dependent on experience; competitive benefits package including Medical Benefits.

Please send resumes to the attention of Jeanette Viduya at jeanette@autoaccident.com.

Desmond, Nolan, Livaich & Cunningham, located in Midtown Sacramento on the R Street corridor, is seeking a legal assistant for a full-time, in-person position to support our eminent domain, real estate, and general civil litigation practice. The ideal candidate will be capable of supporting 3 attorneys in a small office setting. The candidate should possess strong communication, organization, time management, and client interaction skills, and be able to balance a variable workload. Minimum 3-5 years experience in litigation practice preferred. Will provide necessary training specific to specialized practice areas.

Qualifications:

• Knowledge and experience with Word, Outlook, Adobe, and, ideally, WordPerfect.
• Knowledge and experience with filing/e-filing requirements in the California trial and appellate courts; some familiarity with federal e-filing desirable but not essential.
• Knowledge and experience with litigation process, and an ability to compute deadlines and calendar accurately.
• Ability to work independently and in cooperation with other staff members as office needs require.

Qualified individuals should forward a cover letter, resume and salary expectations to krenfro@dnlc.net.

de la Peña & Holiday is seeking an experienced and knowledgeable legal secretary for a full-time position in our San Francisco Financial District office.  We need someone who is highly organized, detail-oriented, self-motivated, professional, reliable and able to efficiently multi-task a busy desk.  The ability to prioritize, follow up and complete assigned tasks and communicate well are of paramount importance.  All candidates must be able to communicate effectively and efficiently through Zoom, Zoom chat, telephone and email as our attorneys typically work remotely. Our firm primarily handles insurance defense litigation matters.

All candidates must also have:

• At least three years’ experience as a litigation legal secretary.
• Excellent word processing skills, including ability to generate TOC and TOA using Word, not Best Authority or any other vendor program.
• High level of expertise with Word, Excel, Westlaw Form Builder, Outlook.
• Familiarity with state and federal court rules.
• Experience with e-filing in both state and federal courts.
• Proven experience in supporting at least 3 attorneys efficiently.

This position is to support three attorneys on primarily insurance defense matters.  You will be expected to navigate all California state and federal court websites to set up motions, hearings, ex parte applications and other appearances.  You will be expected to efficiently create and edit documents.  All documents you create, edit or handle must be named according to our firm’s naming conventions and saved in our iManage document depository according to our guidelines.  You will also be asked to call the court, clients, co-counsel, opposing counsel and mediators to arrange mediations.  Likewise you will also be asked to arrange expert witness deposition which requires the same coordination efforts and communications as mediations.

This position is not a remote position.  We have limited staff in our office (approximately 25% of our employees) and secretary workstations are at least 12 to 15 feet apart.  Hand sanitizer is provided at several locations in our suite.  Masks are required and provided and all employees are fully vaccinated.  We are a congenial firm and you will rarely be asked to work through lunch or overtime.  Please do not apply if you are looking for substantial overtime as we want all employees to have time off to enjoy life.  This position does not include calendaring duties as we have a calendaring clerk who does all calendaring for the firm. We offer two weeks’ sick leave, two weeks’ vacation, full benefits, Commuter Checks and a 401(k).  Salary range is $60,000-$85,000.  Please forward resumes, references, salary expectations and questions to the office manager, Deborah Alexander, at dalexander@dlphlaw.com.

Somach Simmons & Dunn, a mid-size environmental law firm, has an immediate opening for a paralegal with a minimum of 5 years’ substantive litigation experience with eDiscovery proficiency, trial preparation, and trial presentation experience.  This individual will work closely with attorneys, other paralegals, and staff to assist clients with a wide variety of environmental matters in multiple state and federal jurisdictions, as well as matters venued before administrative bodies, and state and local agencies.

Essential Functions of Position:

• Conduct research and review all applicable federal and state laws, rules, local rules, and standing orders to assess and provide procedural guidance to counsel and staff;
• Review a variety of pleadings, correspondence, and orders/decisions in order to docket appropriate deadlines using docket management software in conjunction with Microsoft Outlook;
• Draft various documents for attorney review, including but not limited to: correspondence, pleadings, Freedom of Information Act (FOIA), Public Records Act (PRA) requests, discovery requests/responses, declarations, motion papers, subpoenas and any document requests transmitted therewith, stipulations, proposed orders, internal memoranda and/or client communications, status reports, and others, where appropriate;
• Develop case management and organization strategies unique to the needs of each matter;
• Communicate effectively with case/matter team (attorneys and staff) to manage projects effectively and efficiently;
• Create and maintain litigation matrices and spreadsheets to track relevant information (e.g., discovery requests/responses, deposition schedules, expert/consultant retention, case contacts);
• Review draft briefs and memoranda to: (1) check cited/quoted authority and shepardize cited cases using LexisAdvance; (2) verify appropriate citation format based upon filing jurisdiction (i.e., Bluebook or California Style Manual); (3) review and validate quoted portions/excerpts sourced from other cited material; (4) proof read and propose substantive revisions and edits to counsel with an eye toward proper grammar, punctuation, usage, syntax, etc.;
• Manage document/ESI collection, and maintain collection of evidence, including that which is produced pursuant to discovery or in conjunction with an Administrative Record (AR), within an eDiscovery platform database(s);
• Communicate professionally with counsel, clients, third parties, experts, and vendors;
• Coordinate with case/matter review team to conduct review, analysis, searching/tagging, etc., of incoming documents, via collection or party production;
• Collect, organize, prepare, and process documents/ESI for import, review, and production;
• Assist attorneys through all phases of litigation/case handling, including preparation for hearings and trial;
• Possess skills necessary to accurately interpret court procedures and rules, and general knowledge of federal and state court deadlines; and
• Additional duties as assigned.

Requisite Experience:

• Candidates must have either: (1) a paralegal certificate from an ABA approved program and a minimum of 5 years’ experience as a litigation paralegal; (2) a Bachelor’s degree and a minimum of 5 years’ experience as a litigation paralegal; OR (3) 5 years’ experience as a litigation paralegal with extensive experience administering and managing eDiscovery databases for litigation matters; and
• Experience in environmental law, CEQA, and administrative law is desired but not mandatory.

Desired Skills:

• Ability to efficiently gather, maintain, track, and organize information, documents, and evidence;
• Ability to analyze and accurately categorize, identify, code, and summarize documents in an efficient manner;
• Exceptional organizational skills and ability to work independently, and as a team, delegate when necessary, and evaluate workload in order to meet deadlines; and
• Excellent time management skills and the ability to manage multiple projects concurrently in such a manner as to deliver an accurate, high-quality work product.

Software and Technology Proficiency:

• Technologically savvy and proficient with the Microsoft Suite of products (Outlook, Word, Excel, PowerPoint);
• Experience using electronic billing software, document management software and systems, including network drives and servers; and
• Not less than 3 years’ experience using and maintaining evidence within eDiscovery databases in one or more of the platforms widely used within the industry (e.g., iPro, Concordance, Relativity, etc.). Although not required, experience managing and administering eDiscovery databases/platforms is highly desired.

The clients we serve and matters we handle offer a unique opportunity to gain insight into the many different facets of environmental law and policy.  This is a fantastic opportunity for any candidate who seeks a position working as an integral, respected member of a team, providing excellent client service and work product of the highest quality.

Our firm offers a congenial and inclusive work environment, competitive salary including medical, dental, vision, and life insurance benefits, HSA, and optional medical and dependent care FSA, 401k, and profit sharing plans as well as paid parking.  Insurance benefits are 100% employer-paid for both employee and qualifying dependents.

Somach Simmons & Dunn is an equal opportunity employer.  Interested candidates should send a resume with cover letter including salary requirements to hr@somachlaw.com or Somach Simmons & Dunn, Attn: Human Resources, 500 Capitol Mall, Suite 1000, Sacramento, CA 95814 (no phone calls please).

We currently have an opening in our Sacramento Office for a Legal Secretary. This is a mid-to-high level position, ideal candidates will have 5-7 years of current legal, secretarial experience.

Qualified candidates are team players with excellent communication and interpersonal skills. They are able to work with a variety of people including working with several attorneys simultaneously. Must be highly organized, detail-oriented, positive, proactive, and professional.

All candidates must have exceptional writing, proofreading, technical and administrative skills. As well, must be proficient in MS Word and Outlook, and type 70+ wpm.

Experience A Culture Unlike Any Other

We invite you to check out Lozano Smith, California’s premier public agency law firm. As a law firm, we have a rather unique culture. Simply put, we enjoy each other’s company. We like to have fun together, in the office and in the field. We enjoy our work, and equally important, who we work for. We are committed to giving all employees the opportunity to experience meaningful, impactful work and the support needed to grow.

Focus On The Specifics

• No Jerks Rule
• Mentoring Program
• Wellness Program
• Professional Development Opportunities
• Diversity, Equity and Inclusion Initiatives
• Child-Friendly Business Award Winner
• Blue Hat Project: Community Engagement Program
• Competitive Salary, Benefits and Bonus Programs

Foundations Of Lozano Smith

Lozano Smith’s core is based on relationships, and that has allowed us to remain California’s premier public agency law firm representing hundreds of school districts and municipalities. We are a team of more than 180 passionate and diverse attorneys, paralegals and support staff. Everyone who calls Lozano Smith home understands the importance of being there for each other and our clients when they need us most.

How to Apply:

Qualified applicants should send their resume to kgiosa@lozanosmith.com.

BPE Law Group is a growing mid-sized Sacramento-area law firm specializing in corporate, real estate, and estate planning transactions and litigation.  Our collegial team of attorneys and staff are driven to provide outstanding customer service to our clients while we help them accomplish their goals in the midst of often complex regulatory environments.

BPE Law Group is seeking a full-time, experienced Legal Secretary to support our attorneys in a fast-paced environment.  A Legal Secretary provides a professional interface with co-workers, clients, and courts to accomplish the firm’s client-service mentality.

This Job is Ideal for Someone Who is:

• Detail-oriented — would rather focus on the details of work than the bigger picture.
• Resilient — thrives in a high-pressure environment.
• Dependable — more reliable than spontaneous.
• A Self-Starter — enjoys taking on challenges.
• Professional – shows discretion and good judgment.
• Ethical – understands and supports client confidentiality.
• A Team Player – supports attorneys and other team members to maximize team productivity.

Specific Responsibilities:

• Prepares, edits, proof-reads, formats and finalizes correspondence and legal documents.
• Files and timely serves all pleadings with the appropriate courts (electronically or via mail, express, or messenger service), and follows up to ensure all filings and services are completed.
• Maintains expertise in Word including general formatting, styles, generation of TOCs and TOAs.
• Stays current on and applies all court filing procedures and court rules including local rules.
• Reminds attorneys of meetings and litigation deadlines and assists in preparing for same.
• Reviews incoming mail for dates to calendar and maintains a calendar of litigation deadlines.
• Schedules and makes appointments and coordinates conference calls for attorneys as needed.
• Arranges for court reporter and/or videographer when needed.
• Photocopies, assembles, and scans documents.

Qualifications: In addition to experience with the responsibilities outlined above, a Legal Secretary must have:

• Three or more years of previous legal office experience with knowledge of state and federal discovery rules and procedures, calendaring deadlines, and trial preparation.
• Civil Litigation background with an understanding of the California Code of Civil Procedure.
• Superior computer skills and technical savvy, with proficiency in Word, Excel and Outlook.
• Experience with PracticeMaster a plus.
• Excellent communication and writing skills.
• Knowledge of citation styles (Blue Book and CA Style Manual).
• Experience supporting multiple attorneys at a time.
• Fluency in Spanish a plus.

Excellent benefits, including medical, dental, vision, 401(k), profit-sharing package.  Family-oriented, respectful, and collaborative office/firm culture.  Please send cover letter, resume and references to sarahm@bpelaw.com and must include Legal Secretary Position in the subject line.

Overview

The United States Attorney’s Office is seeking two dedicated and skilled Paralegal Specialists to provide legal support services to multiple Assistant U.S. Attorneys (AUSAs) in the Civil Division of our Sacramento office.

The office is a friendly and fast-paced work environment, with a diverse workforce of attorneys and support staff who treat each other with kindness and respect and are united by a common mission of serving the people of the United States.  In addition to good pay, benefits, and excellent training, we offer the unique professional satisfaction of a career in public service.

Our office litigates most cases for and against the United States filed in the Eastern District of California (the broad expanse of the state east of the Coastal Range, from Bakersfield to the Oregon Border).  Nearly all cases are in the U.S. District Court or the U.S. Court of Appeals for the Ninth Circuit.  The variety of our work is enormous—almost anything the United States can sue or be sued for.

Our office is currently seeking two Paralegal Specialists—one for the Affirmative Civil Enforcement (ACE) Unit and one for the Civil Defense Unit.  The ACE Unit handles a wide range of civil investigations and litigation, including healthcare fraud and other frauds on federal programs, wildfire litigation, civil enforcement related to the proper handling of controlled substances, and civil rights enforcement.  The AUSAs and support staff in the Civil Defense Unit handle virtually all defensive litigation on behalf of the United States that is filed in our District, including medical malpractice and other torts, employment discrimination, and environmental defense.

Responsibilities

The job of “Paralegal Specialist” is a skilled position providing legal support to Assistant U.S. Attorneys in complex litigation and investigations.  Typical responsibilities include:

• conducting legal research and assisting AUSAs with preparation and filing of legal documents, including briefs and supporting affidavits and exhibits;
• managing physical and electronic case files for complex cases with voluminous discovery and evidence, including through the use of advanced electronic document management databases;
• coordinating with other Justice Department components and federal and state law enforcement agencies;
• analyzing documents, reports, and correspondence;
• organizing, indexing, and summarizing information from voluminous discovery materials, evidence, and trial exhibits; and
• presenting digital exhibits and visual materials at trial using advanced trial presentation software.

Paralegal Specialists will be able to increase their responsibilities and the complexity of their assignments as their training and experience progress.  Past Paralegal Specialists working in our office have become integral team members who have made critical contributions to some of the most significant matters handled by the U.S. Department of Justice nationwide.

Conditions of Employment

• You must be a United States Citizen or National.
• Background investigation, credit check, and drug test required.
• You must be registered for Selective Service, if applicable.
• If selected, you may be required to complete a one-year probationary period.
• You must meet all qualification requirements upon the closing date of this announcement.

Qualifications

For complete information on both necessary and helpful qualifications, please see the official vacancy announcements on the USAJOBS on-line application system, by clicking the links set forth below.

The position will be filled initially at the GS-9 or GS-11 level, depending on the qualifications of the selected applicant.

Applicants should describe all relevant experience in detail in the application itself and in responding to the accompanying questionnaire.

Helpful experience includes:  supporting attorneys in civil litigation in federal court; preparing legal documents such as complaints and other pleadings, motions and briefs supporting or opposing motions, and discovery requests or responses; verifying citations and statutory references in briefs; using legal research programs including Westlaw and LexisNexis; organizing and maintaining voluminous collections of electronic discovery using document management databases and other electronic software; retrieving and assembling information for use in hearings or trials; and experience with programs including Eclipse SE, Relativity, iPRO Suite/EScanIT/iConvert, CaseMap, TextMap, TimeMap, and TrialDirector.

How to Apply

Use the hyperlinks links below to find the official vacancy announcements on the USAJOBS on-line application system.  Read the entire vacancy announcement carefully for instructions.

Please do not send your application to our office.

There are two ways to apply, each with its own link below:

1. Delegating Examining Unit (DEU) announcement: This announcement is open to any U.S. Citizen (regardless of whether you have ever been a federal employee).

Use this link for the DEU announcement:
https://www.usajobs.gov/GetJob/ViewDetails/610143000

2. Merit Staffing announcement: This announcement is open only to current and former competitive-service federal employees, certain veterans, and persons who are eligible for non-competitive appointment under special hiring authorities.  To determine whether you are eligible to apply under this announcement, open the link and read the information under “Who May Be Considered.”  Applicants under this announcement must submit all required documents listed in the vacancy announcement by the application deadline.

Use this link for the Merit Staffing announcement:
https://www.usajobs.gov/GetJob/ViewDetails/610142800

Apply early and allow yourself ample time to complete the application and accompanying questionnaire.  Both announcements close at midnight Friday, August 27, 2021. Late applications will not be considered.

Mid-sized law firm focusing on administrative law and litigation seeks a legal secretary able to support several attorneys at a time working in a team environment. Attorneys are largely self-sufficient but require support (and gentle guidance when needed) with general case management, correspondence, client and opposing party communication, as well as pleadings and practice in various County Superior Courts, CA Courts of Appeal, State Personnel Board, Board of Registered Nursing, and with independent arbitrators and hearing officers.

THIS IS NOT AN ENTRY LEVEL POSITION. 2+ years of experience required; 5+ years of experience desired. Ability to work well in a team is absolutely necessary.

Compensation is negotiable based on experience, ranging from $48,000-$64,000. Full time position. Benefits include Medical with $200/month HSA contribution, vision, dental, and 401k.

Please submit resume in PDF format with cover letter in Word format. Thank you.

Goyette & Associates
info@goyette-associates.com

2366 Gold Meadow Way, Suite 200
Gold River, CA 95670
916-851-1900 (main)
916-851-1995 (fax)

Under the general supervision of the Sta Services Manager I, the Legal Assistant performs a broad range of the more complex paraprofessional duties.  The Legal Assistant must be able to e effectively carry out assigned tasks with minimal supervision, be able to work independently or in a team environment, have strong communication skills, and work well under pressure when meeting short deadlines.  Duties included, but are not limited to the following:

The Legal Assistant reviews and analyzes new appeals, tracks significant case files, assists in reviewing legal documents, prepares summaries and analyses, and performs routine legal research.  The Legal Assistant is expected to be familiar with and to use WestLaw, California Style Manual, California Rules of Court, the Federal Rules of Civil and Appellate Procedures and various local court rules, as well as the regulations of CalHR, the State Personnel Board and the Public Employment Relations Board.  The Legal Assistant may be assigned to assist in the training of new Legal Secretaries.

The California Department of Human Resources (CalHR) is responsible for all issues related to employee salaries and benefits, job classifications, civil rights, training, exams, recruitment and retention. For most employees, many of these matters are determined through the collective bargaining process managed by CalHR.

Our Vision: To be the premier leader and trusted partner in innovative human resources management.

Our Mission: To provide exceptional human resources leadership and services with integrity, respect and accountability to state departments and all current and prospective employees.

Overview

The United States Attorney’s Office is seeking a dedicated and skilled legal assistant to provide assistance and office support to multiple Assistant U.S. Attorneys (AUSAs) in the Civil Division of our Sacramento Office.

The office is a friendly and fast-paced work environment, with a diverse workforce of attorneys and support staff who treat each other with kindness and respect and are united by a common mission of advancing the interests of the United States.  In addition to good pay, benefits, and excellent training, we offer the unique professional satisfaction of a career in public service.

Our office litigates most cases for and against the United States filed in the Eastern District of California (the broad expanse of the state east of the Coastal Range, from Bakersfield to the Oregon Border).  Nearly all of the cases are in the U.S. District Court, the Bankruptcy Court, or the U.S. Court of Appeals for the Ninth Circuit.  The variety of our work is enormous, including almost anything the United States can sue or be sued for, including medical malpractice and other torts, employment discrimination, environmental defense, healthcare fraud and other frauds against federal programs, and wildfire litigation (both plaintiffs’ side and defense).

Responsibilities

In this instance, the job title “legal assistant” refers to a skilled position providing high-level secretarial support to Assistant U.S. Attorneys.  A few typical responsibilities include:

• examining, preparing, and processing legal documents, including complaints, motions, briefs, subpoenas, and proposed orders;
• proofreading and cite checking legal briefs, memoranda, and other legal documents;
• providing assistance to attorneys in trial preparation by conducting basic research of litigation, statutes, regulations and court cases;
• assembling exhibits, affidavits, and other legal documents;
• assembling and organizing files and records material for disposition or transfer to National Archives;
• maintaining AUSAs’ calendars of deadlines and upcoming events in active cases;
• tracking filings, hearings, and trial dates, other case or investigation activities;
• making travel arrangements for AUSAs, preparing itineraries and securing transportation and hotel reservations; and
• producing written documents and materials using a wide range of office software applications.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Conditions of Employment

• You must be a United States Citizen or National.
• Background investigation, credit check, and drug test required.
• You must be registered for Selective Service, if applicable.
• If selected, you may be required to complete a one-year probationary period.
• You must meet all qualification requirements upon the closing date of this announcement.

Qualifications

For complete information on both necessary and helpful qualifications, please see the official vacancy announcements on USAJOBS, by clicking the links set forth below.

The position will be filled at the GS-6 or GS-7 level depending on the qualifications of the selected applicant.  Because of how our recruitment process works, applicants should describe all relevant experience in detail.  Helpful experience includes:  preparing legal documents such as complaints, motions, orders, answers, pleadings, subpoenas; reviewing such documents for completeness, retrieving and assembling information for use in hearings or trials; conducting researching to obtain or verify information; and using automated software to produce reports, documents, correspondence and tables of contents and indices for briefs.

How to Apply

Use the hyperlinks below to find the official vacancy announcements on the USAJOBS on-line application system.  Read the entire vacancy announcement carefully for instructions on how to apply.

Please do not send your application to our office.

There are two ways to apply, each with its own link below:

1. Delegating Examining Unit announcement: This announcement is open to any U.S. Citizen (whether or not you have ever been a federal employee).  https://www.usajobs.gov/GetJob/ViewDetails/608637100
2. Merit Staffing announcement: This announcement is open only to current and former competitive-service federal employees, certain veterans, and persons who are eligible for non-competitive appointment under special hiring authorities.  To determine whether you are eligible to apply under this announcement, open the link and read the information under “Who May Be Considered.”  Applicants under this announcement must submit all required documents listed in the vacancy announcement.

https://www.usajobs.gov/GetJob/ViewDetails/608636600

Both announcements close at midnight Friday, August 13, 2021.  Late applications will not be considered.  Keep a copy of your proof of submission in the event verification is needed.

Business and civil litigation firm, Smith, McDowell & Powell, seeks full-time, in-person, Legal Assistant with at least three years of civil litigation experience. Paralegal certification and/or Bachelor’s Degree are preferred, but not required. Applicant must have a strong understanding of California and local Court rules/procedures.

Responsibilities:

• Maintaining and organizing client files and evidence;
• Preparation, service and filing of pleadings, discovery, subpoenas, corporate documents and related correspondence;
• Calendaring litigation and other deadlines;
• Filings with the Secretary of State;
• Using a variety of software tools (e.g., MS Office, Adobe PDF Pro, Calendar Rules etc.); and
• Answering phones, taking messages and greeting clients.

Requirements:

• Minimum 3 years of legal assistance experience;
• Strong attention to detail;
• Excellent computer skills;
• Maintain confidentiality of our clients and their related documents;
• Have the ability to set priorities and be capable of handling multiple interruptions while keeping on task and working independently; and
• Ability to effectively collaborate in a team environment.

All employees are required to wear mask and socially distance. Common areas are sanitized after each use. There is currently minimal to zero in-person client contact.

Smith, McDowell & Powell is located at 100 Howe Avenue, Suite 208 S, Sacramento, CA 95825.  Qualified applicants should send their resumes to mgaldos@smplawcorp.com.

Sacramento litigation firm seeks legal secretary for partner and associate.  3+ years experience required.  Litigation experience and a good grasp of California and Federal Civil Procedure preferred.  Must be organized and able to multi-task with excellent written and oral communication skills.  Must be proficient in Word, Excel and standard office programs.  Competitive salary and benefits.  Email resume to Lopez@Longyearlaw.com.

WHO WE ARE

• A probate, estate planning, trust administration, and probate firm based in Rocklin, CA and serving clients throughout all of CA. Our office primarily does transactional work and some litigation. We offer exceptional service, quality representation, and we believe our clients are clients for life.
• We have great support staff, paralegals, and a system for managing clients, tasks, and our calendar.
• We believe our law firm should be fun and professional, with high regard for work-life balance. We love vacations and think you should too. If you want to work AND see your family, this position may be a good fit.
• We value education and improving systems to make the office more efficient and productive so we can best serve our clients.
• Our purpose as a business is to lend our expertise and resources to support people in navigating challenging times to create peace of mind.

Learn more at www.gofflegal.com.

LOOKING FOR APPLICANTS WHO

• Are smart, fast thinking, and personable.
• Are detail-oriented and want a fun and challenging job.
• Have experience as an administrative assistant (experience with an estate planning law firm is a plus).
• Are dedicated to the smart growth of the firm.
• Take direction, work collaboratively with staff, and are motivated to work hard and take initiative.
• Are experts at Microsoft Word and Excel.
• Are familiar with Box, Slack, and Clio Suite (or who can figure them out quickly)
• Are dependable, anticipates needs and have practical problem-solving skills, critical analysis, and good judgment
• At least 1 year experience as administrative assistant

JOB DESCRIPTION

• Full time administrative assistant position to start as soon as July 15^th, 2021
• Paid hourly commensurate with experience
• Offers health insurance, matching 401k and paid time off
• Primary job duties include:
• Envoy and first line of communication for the office from client first contact through end of matter
• Managing entire client intake platform and process, creating electronic client files, creating prospective client workflows, templates, and documenting procedures
• Managing attorney calendars, communicating changes, anticipating needs, and prioritizing tasks, deadlines, and workflows
• Communicating effectively and providing necessary information and forms to clients and staff (e.g., intake forms, appointment reminders, incoming mail, etc.)
• Providing effective administrative support to attorneys and paralegals throughout client engagement (e.g., client communication, maintaining client files, database management, etc.)
• General office administration (e.g., process and send mail, scan, copy, file documents, assess and order office supplies, etc.)
• Create an inviting office, greet clients upon arrival, assist in conducting signing appointment as a witness or notarize documents

Interested candidates should send their resume with cover letter and references to the Firm Administrator, Miriam Goff at miriam@gofflegal.com (No phone calls please).

Diepenbrock Elkin Dauer McCandless LLP is a Sacramento, California law firm whose practice focuses on construction law, real property law, government contracts law, and business law. We advise clients on both transactional and litigation matters within our areas of expertise.

Our Firm seeks a Junior Litigation Secretary to provide administrative support for our attorneys. Candidates will be required to handle a variety of administrative and secretarial duties and should be able to thrive in a fast-paced environment. In this role, candidates will work directly with the attorneys and staff, and should have the ability to work well in a team environment. Candidates should have 1 to 3 years of experience or completion of at least 2 years of college.

Responsibilities

• Perform secretarial and clerical duties.
• Answer and route phone calls.
• Manage daily mail, scan, calendar, and route to attorneys.
• Index Pleadings and Discovery.
• Run conflict checks, open matters, save documents and calendar.
• Schedule attorney meetings.
• Manage firm litigation calendar in Compulaw and Outlook.
• Prepare engagement letters.
• Serve discovery requests, file pleadings, set court appearances, serve notices, arrange court reporter, order transcripts, approve invoices.
• Assist paralegals with preparing documents and binders for trial.
• File and record documents with the County Recorder and Secretary of State.

Required Knowledge, Skills and Abilities

• Proficiency in Adobe, Word, Excel, Document Management, and Calendaring Software.
• Familiarity with Court, Secretary of State and Recorder filing procedures and requirements.
• Understanding of State and Federal Rules of Court and California Code of Civil Procedure.

Diepenbrock Elkin Dauer McCandless LLP offers an excellent work environment with competitive salary and benefits. Interested candidates should send their resume with cover letter and references to the Firm Administrator, Kati Braden at kbraden@diepenbrock.com (No phone calls please).

In 1984, Mountain F. Enterprises, Inc. (MFE) was established in Lotus, California with a goal to provide customers with top-quality tree care. It has now grown into a full spectrum vegetation management business that specializes in providing services to a variety of customers including federal, state, and local agencies, utility companies, timber companies, landowners, and fire safe councils.

MFE has highly skilled and professional personnel, top of the line equipment, and a work ethic unprecedented in the industry, and understands that professionalism and competitiveness is non-negotiable.

MFE is seeking a LEGAL ASSISTANT/PARALEGAL to support and assist our team of three, in-house attorneys and the ownership group.

This tremendous opportunity includes working in a new state of the art building, stellar benefit package and the opportunity to work with a group of legal professionals dedicated to one client!

General Purpose

Provide paralegal/secretarial and administrative support to legal professionals and ownership.

Main Job Tasks, Duties and Responsibilities

• Act as liaison between legal, ownership, employees, vendors, suppliers, third-party claimants, and judicial sources for scheduling and sharing information.
• Manage claims intake, processing, resolution, communicate with claimants and field personnel.
• Create, organize and manage documents and information in online applications.
• Coordinate the collection, review and production of documents and responding to discovery requests.
• Assist with litigation related matters including the assembly of exhibits, witness binders, and appendices for depositions and court filings.
• Research case-related factual issues using Westlaw and outside reference sources.
• Compile claim information and statistics, charts, graphs, and other summaries to detail the findings.
• Draft and manage correspondence.
• Prepare and process standard legal documents including subpoenas, contracts, leases, summonses, and motions.
• Organize and coordinate legal team meetings.
• Maintain schedules and calendars.
• Take typed notes of meeting minutes and interviews.
• Proofread and edit legal documents.
• Set up and maintain databases and files.
• Manage mail and calls.

Education and Experience

• Relevant training or qualification (Litigation, Corporate and Real Estate Experience A+).
• Bachelor’s Degree.
• Paralegal certificate from an ABA accredited program preferred, or a combination of education and/or experience.
• 2-3 years of significant and substantive litigation experience as a paralegal/legal assistant in a law firm setting.
• Calendaring and scheduling experience.
• Experience drafting, cite-checking, and correcting legal briefs.
• Experience managing medium to large-scale document productions.
• Working knowledge and competency with claims management.
• Proficiency with word processing and spreadsheet software.
• Participating in educational opportunities to keep up to date on job knowledge.
• Excellent organization skills.
• Attention to detail.
• Legal research and investigation skills.
• Ability to follow direction and procedures.
• Strong written and oral communication skills.
• Ability to prioritize workload and assignments.
• Knowledge and experience of relevant software applications.
• Processing, presentations, and database management.
• Working knowledge of legal procedures and legal terminology.
• Knowledge of local, state, and federal filing rules.
• Proficient in spelling, punctuation, grammar, and other English language skills.
• Knowledge of administrative and clerical procedures.
• Transcription and typing skills.

Key Skills and Competencies

• Verbal and written communication skills
• Attention to detail
• Confidentiality
• Planning and organizing
• Information management
• Integrity
• Judgment and decision-making
• Customer-service orientation
• Initiative
• Reliability
• Stress tolerance

Physical Demands

• Work may require sitting, standing, or walking for long periods of time; also stooping, kneeling, bending, crouching, climbing stairs, balancing, stretching for files and supplies, talking, hearing, and lifting files or paper weighing up to 50 pounds. This position also requires manual dexterity sufficient to operate a keyboard, mouse, and telephone, writing letters and memos, operate a calculator, telephone, copier, fax, and such other office equipment, as necessary. It is necessary to view and type on computer screens for long periods and to work in a fast-paced environment.

We are an equal opportunity employer and prohibit discrimination/harassment based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Apply here: https://careers.hireology.com/tevishr/596608/description

County Counsel’s Office – Placer County; 175 Fulweiler Ave. Auburn, CA 95603

The County Counsel’s Office provides legal representation and advocacy in civil litigation and administrative hearings involving the County and its officers and employees.

The Placer County Counsel’s office is currently seeking a permanent, full-time Civil Legal Secretary to join their team in Auburn. This vacancy may be filled at the Civil Legal Secretary – I or Civil Legal Secretary – II level.

Minimum Qualifications:

Civil Legal Secretary I

Experience:  Two years of experience performing secretarial and technical legal support duties in a public or private legal office that included supporting civil litigation and transactional activities.

Training:  Equivalent to the completion of the twelfth grade preferably supplemented by course work in business, paralegal studies or a closely related field.

Civil Legal Secretary II

Experience:  Two years of experience performing secretarial and technical legal support duties equivalent to a Civil Legal Secretary I in Placer County.

Training:  Equivalent to the completion of the twelfth grade preferably supplemented by course work in business, paralegal studies or a closely related field.

To apply for this exceptional opportunity please visit our website at: www.JobsAtPlacerCounty.com.

Placer County is an Equal Opportunity Employer

Sole practitioner seeks Legal Secretary with a minimum 5 years of experience for plaintiff personal injury office.  Excellent organization, writing and communication skills are essential and personal injury law office experience is a plus.  Must be familiar with calendaring, the California court system and discovery.  Must be competent in word processing, databases and email.  No Federal Court experience is required.  Duties include answering calls, preparation, filing and service of legal documents, opening, organizing and maintaining client files and correspondence and communication with clients, courts, adjusters and attorneys.

Hours are Monday through Thursday from 8:30 – 5:00 p.m. and 8:30 – 2:30 Fridays.  No overtime or weekends.  Salary is commensurate with skills and experience.  Benefits include health insurance and secure parking, along with sick leave and vacation. Office observes all Court holidays.

Please email cover letter and resume for consideration to:  shelley@jameselmerlaw.com

Position:

Office Manager for law firm serving Amador, Calaveras, El Dorado, Nevada and Placer counties

To Apply: 

Send résumé, three (3) references with telephone numbers, and a cover   letter describing your interest in the position and qualifications to:

Herb Whitaker, Managing Attorney
Legal Services of Northern California
Mother Lode Regional Office
190 Reamer Street
Auburn, CA 95603 

Application Deadline:  June 1, 2021

Start Date:    June 14, 2021

Program Description:

Founded in 1956, Legal Services of Northern California (LSNC) provides high quality civil legal assistance to the poor, seniors, and persons in 23 northern California counties. Funded in part by the federal Legal Services Corporation, LSNC has eight field offices and a number of special projects, including a health law program, a pension law project, and a health insurance counseling and advocacy program for Medicare beneficiaries. The mission of LSNC is “to empower the poor to identify and defeat the causes and effects of poverty within their communities.”

Responsibilities:   

Under the supervision of the Managing Attorney: (1) provide direct supervision of two (2) administrative support personnel; (2) prepare and monitor the offices’ non-personnel budget, submit transmittals and manage the client trust and petty cash accounts; (3) act as liaison for the Finance and Executive teams; (4) provide technical assistance and training on technology applications and systems, including online SalesForce-based online case management system, online phones and program-wide technology initiatives; (5) Assist with reception, secretarial and other support staff work; (6) compile data and create reports for the office and for funders, (7) perform additional duties as assigned consistent with qualifications; (8) travel to Sacramento area approximately three times per year for program-wide meetings; and (9) litigation support including formatting pleadings, online filing, service of process and communication with court staff.

Qualifications:        

Minimum of one (1) year prior management or supervisory experience required.

High school diploma or GED required. Paralegal or legal secretary school or college education preferred. Excellent computer skills, including knowledge of computer networks and cloud-based services. Ability to use initiative and independent judgment within program and policy guidelines. Effective communication skills, both oral and in writing. Ability to serve our diverse client community effectively.

Salary:

Salary commensurate with experience.  Generous benefits.

LSNC provides a bilingual bonus for employees who speak a second language, other than English, commonly spoken by clients with the second language and used on the job for which the person is employed.

LSNC IS AN EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER AND ENCOURAGES WOMEN, PEOPLE OF COLOR, PEOPLE WITH DISABILITIES, OLDER PEOPLE, AND LGBTQ PEOPLE TO APPLY.

Reynolds Tilbury Woodward LLP is a growing law firm located in Auburn, California.  With all of its attorneys coming from large firms, including Downey Brand, Orrick, and Morrison Foerster, Reynolds Tilbury Woodward LLP presents a rare blend of sophisticated, high quality legal work with a fun, team-oriented culture.   The firm is looking for a legal secretary with litigation experience to join the team.  This position may be a great fit for an applicant looking to move to the foothills from Sacramento or someone located in Placer County who is looking to end that downtown commute.  We are busy and the work is sophisticated.  The firm and its attorneys are dedicated to creating a fun, family-friendly, and positive workplace.

Essential Functions:

These are the essential functions of the position. Successful job applicants will be able to perform these essential functions with or without requested reasonable accommodations:

• Contributing to the overall success of our clients, the firm, and our culture
• Organizing and indexing case files electronically
• Calendaring deadlines
• Creating documents for pleadings, discovery requests, discovery responses, declarations, and correspondence
• Overseeing the filing of various items throughout the California court system and in Federal Court
• Assisting with preparation for depositions, mediation, arbitration and trial
• Working with and communicating with clients
• Responding to calls and inquiries
• Interfacing with court personnel and government staff

Requirements:

• Applicants should have minimum 5 years of experience working as a legal secretary in a litigation practice.
• Applicants must have experience working with various technology platforms including Outlook, Office, Excel, Adobe Acrobat Pro, Worldox, and Change-Pro (or similar products).
• Applications must have strong attention to detail, be team oriented, and must exhibit strong written and verbal communication skills.
• Applicants must have the ability to set priorities and to work under pressure.
• Applicants must be committed to maintaining a law firm culture that is welcoming, friendly, and positive.

Salary is commensurate with experience.  Qualified individuals should send their resume to awebber@rtwlawllp.com.  Please no phone calls.

For Brigit S. Barnes & Asso., Inc., A California law corporation.*

Job location

3262 Penryn Road
Loomis, CA 95650

[I am in process of being licensed by Nevada, expect work for Nevada and California.]

This firm specializes in real estate, land use environmental and estate planning. Our clients are developers, contractors, business owners, real estate agents. Most of our business comes from professional and former client referrals therefore handling what may appear to be cold calls with aplomb is essential. Although we work with Microsoft, Abacus Law, Abacus Accounting, QuickBooks, Westlaw, WealthCounsel and other software and many research systems, pleadings are drafted from scratch. Noreen, my secretary of 35 years is retiring the end of the year.  We would like to hire on a part time training basis by June 1, expecting you to be prepared to take over the slot by December 15 full time. The hourly salary stated is for the “training period”. We are transitioning the position back from part-time to full time.

We are looking for a specialized Legal Secretary to undertake a variety of administrative and clerical tasks under the supervision of two attorneys and one paralegal and will also provide support in assigned legal cases. The offices are in Placer County and pleading work extends up to the state boarder down into El Dorado County, and will shortly expand throughout Washoe and Douglas Counties, in Nevada. Please visit our website to get a better idea of the types of projects and work we do:  www.landlawbybarnes.com.

Responsibilities

• Provide administrative support to two lawyers and one paralegal, bookkeeper and her administrative assistant.
• Effectively communicate with witnesses, clients, and colleagues.
• Maintain and update inventories of contact details – possible new clients
• Answer phone calls, take notes/messages and redirect calls when appropriate.
• Greet visitors and perform initial screening of clients via phone or email.
• Conduct thorough statistical/ documentary research on server related to marking, file maintenance.
• Produce and file various legal documents such as complaints, writs, appeals, motions or petitions [we are not form driven].
• Facilitate the meeting of deadlines by keeping multiple agendas, and legal calendaring and provide timely reminders. Extensive complex calendaring using Abacus Law or similar case management software- Probate deadlines can vary based on the County; we designed and maintain our own land use/CEQA calendar.
• Preserve an updated case record system, we currently use AbacusLaw for calendaring, case management and time and billing.

Skills

• Minimum 3 years – Proven experience as legal secretary
• Knowledge of constitution, legal terminology, regulations and court systems in Sacramento and all surrounding Counties.
• Proficiency with all aspects of MS Office, Abacus Law and ability to work with legal technology (court-filing computer systems, transcription software, etc.)
• Working knowledge of litigation management software systems such as Abacus is a plus.
• Bachelor’s Degree to assure mastery of English.
• Outstanding time-management and typing skills.
• Ability to multitask and being comfortable dealing with a diverse pool of people.

Pay and Benefits

• From $19.00 per hour [during training time].  Anticipate increase at conclusion of training to $25.00 per hour. Salary to be set depending on whether permanent position is full time or part time
• Benefits: Professional development assistance/ 401K availability

Work Schedule

• Monday to Friday
• Additional Job Details
• Typical start time: 8:30 AM
• Company’s website: www.landlawbybarnes.com
• Typical end time: 5:30 PM

This Job Is: A job for which all ages, including older job seekers, are encouraged to apply.

Send resumes to bsbarnes@landlawbybarnes.com.

Weintraub Tobin is seeking an experienced Litigation Paralegal for our Sacramento office.  The successful candidate must be able to multi-task, enjoy working as part of a team, and demonstrate a first-class commitment to client service. Under minimal supervision, the litigation paralegal will be expected to carry out the following job duties and responsibilities:

REQUIREMENTS AND EXPECTATIONS

• Organize documents and coordinate document productions including bates-stamping, redaction, duplication and indexing of documents.
• Perform various document searches in an e-Discovery database and conduct factual research on LexisNexis and the Internet.
• Create and maintain internal case databases including Importing and exporting documents, searching for documents, running productions, running analytics and email threading, document review and coding documents.
• Prepare for depositions by gathering and preparing documents relevant to the deponent, organizing exhibits and summarizing deposition transcripts.
• Work with attorneys and legal secretaries in the preparation and filing of all court documents.
• Act as a liaison between various internal departments, as well as outside vendors.
• Oversee the progress of documents through litigation, order transcripts/medical records, etc. from third party entities and fulfill requests from outside counsel and others.
• Prepare for and attend trials/arbitrations: Organize exhibits, files and all other supporting documents, coordinate trial set-up and logistics, and assist attorneys in the courtroom.
• Handle electronic presentation of exhibits.
• Discovery: Organize documents, review, analyze and summarize discovery responses, and respond to discovery requests. Prepare document subpoenas to third parties.
• Possess strong analytical and technological skills.

EDUCATION AND EXPERIENCE

• Minimum of 4-6 years of litigation experience.
• Paralegal certificate from ABA approved school is required.
• Bachelor’s degree preferred.
• Working knowledge of Microsoft Office and litigation software applications including Casemap, Textmap, Relativity, Adobe Professional, and Sanction (or Trial Director).
• Superior attention to detail and organizational ability.
• Familiarity with Worldox or similar document management system.
• Ability to work simultaneously on a variety of projects and work effectively under pressure.
• Adept at working independently or on a team in providing timely service to attorneys.
• Communicates effectively with attorneys and legal personnel at all levels.

EQUAL EMPLOYMENT OPPORTUNITY

The Firm is an equal opportunity employer. It is Firm policy to provide equal opportunities to all qualified individuals regardless of race, color, creed, religion, national origin, sex, age, physical or mental disability, medical condition, marital status, sexual orientation, sexual identity, genetics, veteran status, or any other class protected under federal, state, or local law. This policy applies to all terms and conditions of employment. It is the intent of the Firm to comply with all applicable federal and state laws with respect to fair employment practices. The Firm will provide reasonable accommodation to qualified applicants and employees with a known disability or medical condition or for an employee’s religious beliefs provided the accommodation does not cause undue hardship to the Firm. Any applicant or employee with a qualifying disability or medical condition, or a religious practice, that requires an accommodation in order for the employee to perform the essential function of his or her job, should contact Human Resources to discuss it further so the Firm can determine if a reasonable accommodation exists and can be provided.

Qualified candidates should send their cover letter and resume to recruiting@weintraub.com

Inductive Automation, the leader in creating cutting-edge software for the industrial automation world is looking to add talented people to our rapidly growing team!

We are a unique, innovative, and fun company with a strong mission: to empower our customers to swiftly turn great ideas into reality by removing all technological and economic obstacles. We have a huge passion for our product and our customers; no matter what role you might play in the company, you can sense that there is something special about what we do and who we are.

We are looking for a Legal Administrator who is eager to help the legal team to function quickly, smoothly, and effectively.  The ideal candidate is a team player who is also able to drive individual results for a large volume of work and who thrives on balancing multiple projects and priorities.  They are extremely professional, easy to collaborate with and eager to help our company grow.

Responsibilities

• Manage the legal division’s contract workflow
• Review standard agreement types, such as Non-Disclosure Agreements, Purchase Orders and Supplier Codes of Conduct
• Perform high volume data entry and compile information
• Coordinate with internal stakeholders to optimize workflows, improve productivity, identify needs, and manage technology resources
• Develop and deliver training to help users understand and utilize contract workflows, procedures, and technology
• Provide general administrative and clerical support
• Schedule and coordinate meetings
• Coordinate with other administrative staff throughout the company to maintain smooth-running operations

Requirements

• Experience as a legal secretary, paralegal or has a certificate in either
• Preferably 1+ year of consistent legal administrative support experience, with proven reliability and responsibility
• Extensive software skills (MS Office, Google Drive)
• Ability to handle a very fast-paced, high-volume workflow, and prioritize
• Professional and discreet, able to maintain confidentiality
• Clear communication skills both verbal and written
• Ability to work effectively with various levels and divisions of the organization
• Highly organized with strong attention to detail
• Sound judgment and strong critical thinking and analytical skills
• Self-motivated team player who can drive projects and earn confidence and cooperation of business partners

Mail your resume to:jobs@inductiveautomation.com  and reference the “Legal Administrator position” in their subject line.

California Department of Toxic Substances Control
Location: 1001 I Street, Sacramento, CA 95814

Job Type: Permanent & Full Time
Salary: $4,227/Month

Under the general supervision of the Chief Counsel, the Legal Support Supervisor I (LSSI) performs a variety of administrative related duties that require independence of action, analysis, initiative, knowledge of departmental policies and procedures and thorough knowledge of appropriate secretarial and administrative practices. The LSSI plans, organizes, directs the work, and is responsible for the supervision of Senior Legal Typists (SLTs), Legal Secretaries, Student Assistants, and other clerical staff.

Minimum Qualifications

Either I

One year of experience in the California state service performing the duties of a Senior Stenographer, Legal, Range B or Senior Typist, Legal, Range B.

Or II

Three years of experience in legal stenographic and/or clerical work, at least one year of which shall have been in a responsible position performing a variety of difficult stenographic and/or clerical work or in a supervisory capacity. (Experience in California state service applied toward the specialized one-year requirement must be performing the duties of a class at a responsibility level not less than that of Senior Stenographer, Legal, Range B.) (Academic education above the twelfth grade may be substituted for the year of required general experience on the basis of either: (a) one year of general education being equivalent to three months of experience; or (b) one year of education of a business or commercial nature being equivalent to six months of experience.)

Desirable Qualifications

In addition to evaluating each candidate’s relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Ability to work independently, positively, cooperatively, and tactfully with staff and management; detail oriented, strong people skills, ability to multi-task, experience with Microsoft Office. Demonstrated initiative and willingness to assume increased responsibility; ability to write and communicate effectively; use of tact, discretion and high degree of professionalism in dealing with confidential and sensitive issues; excellent organizational skills; and computer skills. Ability to demonstrate excellent attendance and punctuality.

Applications are due by March 1, 2021.

Please view our job bulletin to apply:

https://www.calcareers.ca.gov/CalHrPublic/Jobs/JobPosting.aspx?JobControlId=238530

Our fast-paced firm has an opportunity for an experienced litigation Paralegal to join the firm’s expanding practice. The paralegal assists with all aspects of the discovery and litigation process; investigates facts, propounds and responds to discovery, prepares third party subpoenas and prepares documents for filing in both Federal and State courts; conducts legal research and cite-checks briefs; reviews, redacts and prepares documents for production; maintains and organizes documents; and prepares calendar deadlines and assists with all aspects of pre-trial and trial preparation.

 Essential Functions:

These are the essential functions of the position. Successful job applicants will be able to perform these essential functions with or without requested reasonable accommodations:

• Organizes and indexes case files and documents produced
• Determines pre-trial and trial calendars’ deadlines
• Performs a wide variety of legal research and data compilation, with little or no supervision
• Assists with preparation of pleadings to be filed with the Court
• Prepares correspondence, declarations and compendium of evidence in support of dispositive motions
• Drafts a wide variety of legal documents in discovery, including third-party subpoenas.
• Reviews documents on document database and prepares for production along with a privilege log when necessary
• Prepares for mediations, arbitrations and trials
• Assists Attorneys at trial
• Assists Attorney in preparation for depositions
• Communicates with witnesses and experts and assists with preparation of anticipated testimony
• Assists with scheduling
• Enters billing and expense data into Firm system in a timely manner

Requirements:

• 5+ years of paralegal experience, preferably working in a labor/employment litigation practice.
• ABA-approved Paralegal certificate and a degree from accredited college or university.
• Experience in preparing attorneys for trials, arbitrations and mediations with little or no supervision.
• Experience with assistance at trial.
• Must have experience preparing third-party subpoenas (including calculation of all deadlines).
• Experience with trial preparation software, including Trial Director, LiveNote, CaseMap is preferred.
• Proficient in all Microsoft Office (including Word, Excel, PowerPoint, Outlook) Lexis-Nexis, WestLaw, Live Note, Relativity, Case Map, Docketing, Document Management System, expense and billing systems.

Contact:

To apply for this position, please submit your application through the blue APPLY NOW button on the top of the page. A link to the careers page can be found here.

f you have any questions about this opportunity, please reach out to Brittney Padilla at

Brittney.Padilla@ogletreedeakins.com with “California Paralegal” in the subject line.

To keep up to date with all of our opportunities, follow us on Twitter @JobsAtOgletree

Equal Opportunity Employer.

The City of Rocklin is looking for an Executive Assistant to the City Manager/Paralegal. Under general supervision, the incumbent will perform a variety of highly responsible, confidential, and complex administrative duties for the City Manager and City Attorney; serve as the primary liaison between the City Manager’s Office, City Attorney’s Office, City staff, City Council and outside agencies; provide paralegal services to the City, assist with a variety of special projects; provide general information and assistance to the public.

The Executive Assistant to the City Manager/Paralegal is a single-position, journey-level classification that performs the full range of responsible, confidential, and complex administrative and paralegal support duties for the City Manager and City Attorney. These duties require considerable knowledge of City policies and procedures, City Council functions and operations, professional legal support services, and other government procedures. The frequent use of discretion, initiative, diplomacy, and independent judgement is critical and consequential to the impact and operations of City business.

Click here to apply

Overview:

Our fast-paced firm has an opportunity for an experienced litigation Paralegal to join the firm’s expanding practice. The paralegal assists with all aspects of the discovery and litigation process; investigates facts, propounds and responds to discovery, prepares third party subpoenas and prepares documents for filing in both Federal and State courts; conducts legal research and cite-checks briefs; reviews, redacts and prepares documents for production; maintains and organizes documents; and prepares calendar deadlines and assists with all aspects of pre-trial and trial preparation.

Essential Functions:

These are the essential functions of the position. Successful job applicants will be able to perform these essential functions with or without requested reasonable accommodations:

• Organizes and indexes case files and documents produced
• Determines pre-trial and trial calendars’ deadlines
• Performs a wide variety of legal research and data compilation, with little or no supervision
• Assists with preparation of pleadings to be filed with the Court
• Prepares correspondence, declarations and compendium of evidence in support of dispositive motions
• Drafts a wide variety of legal documents in discovery, including third-party subpoenas.
• Reviews documents on document database and prepares for production along with a privilege log when necessary
• Prepares for mediations, arbitrations and trials
• Assists Attorneys at trial
• Assists Attorney in preparation for depositions
• Communicates with witnesses and experts and assists with preparation of anticipated testimony
• Assists with scheduling
• Enters billing and expense data into Firm system in a timely manner

Requirements:

• 5+ years of paralegal experience, preferably working in a labor/employment litigation practice.
• ABA-approved Paralegal certificate and a degree from accredited college or university.
• Experience in preparing attorneys for trials, arbitrations and mediations with little or no supervision.
• Experience with assistance at trial.
• Must have experience preparing third-party subpoenas (including calculation of all deadlines).
• Experience with trial preparation software, including Trial Director, LiveNote, CaseMap is preferred.
• Proficient in all Microsoft Office (including Word, Excel, PowerPoint, Outlook) Lexis-Nexis, WestLaw, Live Note, Relativity, Case Map, Docketing, Document Management System, expense and billing systems.

Contact:

If you have any questions about this opportunity, please reach out to Brittney Padilla at Brittney.Padilla@ogletreedeakins.com with “California Paralegal” in the subject line.

To keep up to date with all of our opportunities, follow us on Twitter @JobsAtOgletree

 Equal Opportunity Employer.

Prominent firm within multi-practice areas is currently seeking a legal secretary with Probate/ Estate Planning experience.

Firm is a very friendly and team oriented. For the most part, however, this is a busy desk that requires a candidate who has the organizational and technical skills to be a great fit. We offer a fast pace, team oriented office environment with excellent benefits!

Requirements:

• Probate/Estate Planning as a Legal Secretary
• Excellent software skills and seeks efficiency in technology(Lexis Nexus, Abacus, Westlaw, Summation, etc.)
• Outstanding writing, research, and proofreading skills
• Maintains organized and detail oriented

Candidates can look forward to:

• Salary: $70K+ D.O.E.
• Full Benefits (Medical, dental, 401 K, life, disability, paid sick and on-going education training

Please contact Christopher Johnson for more information

Christopher@FujitaniConsulting.com

916-690-2739

High-caliber law firm located in Sacramento is seeking a litigation legal secretary.  The firm is well known for its expertise in healthcare law and prides themselves in providing quality services to their clients.  The successful candidate will enjoy working with a small office with the benefits and compensation of a major firm and convenient location.

Requirements:

• 3-5 years Legal Secretary experience
• 3 years litigation experience
• Helpful to have any of the following: medical malpractice, personal injury, insurance defense and/or healthcare.
• Trial experience, helpful
• Strong software skills
• Enjoys working in a fast pace office

The firm offers a comprehensive benefits plan, compensation based on experience.

Please contact Christopher@fujitaniconsulting.com for more information.