Mid-sized law firm focusing on administrative law and litigation seeks a paralegal able to support several attorneys at a time working in a team environment. Attorneys are largely self-sufficient but require support (and gentle guidance when needed) with general case management, correspondence, client and opposing party communication, as well as pleadings and practice in various County Superior Courts, CA Courts of Appeal, State Personnel Board, Board of Registered Nursing, and with independent arbitrators and hearing officers.

THIS IS NOT AN ENTRY LEVEL POSITION. 3-5+ years of experience required; 5+ years of experience desired. Ability to work well in a team is absolutely necessary.

Compensation is negotiable based on experience, ranging from $60k. Full-time position. Benefits include Medical with $200/month HSA contribution, vision, dental, and 401k.

Please submit resume in PDF format with cover letter in Word format. Thank you.

Job Type: Full-time

Pay: From $60,000.00 per year

*Please submit a resume in PDF format to: Kate@grtlaw.com

Position Summary

The Legal Assistant will provide a wide range of administrative, clerical and document processing services to support the practice of several attorneys.

Skills & Competencies

The ideal candidate will have a solid understanding of administrative law, litigation procedures, the ability to comprehend a variety of legal court documents from case inception through discovery, various law and motion practice, and trial. Candidates must possess a strong work ethic, have the highest integrity, communication skills, and the ability to collaborate well with others.

Duties & Responsibilities

This role provides support that will ensure consistent and timely administration of legal and other specific documentation as requested, and a variety of legal and secretarial duties that include the following:

• Maintain legal files (both paper & electronic), organize and file documents in designated order.
• Prepare, type, enter, proofread and process legal and administrative correspondence.
• File pleadings with the State and Federal Courts (ECF) and serve documents as required.
• Communicate with clients, opposing counsel, courts, and liaisons.
• Adhere to legal document standards to ensure proper format and completeness for court acceptance.
• Update case information, scan documents, and conduct research.
• Manage document deliveries and track final executed documentation.

Qualifications & Prior Experience

This position requires computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, and Outlook. Preferred candidates will have a minimum of eight 5 years of legal secretary experience with a law firm, and a strong ability to maintain high standards, while seeking out ways to contribute and anticipate needs.

• At least 5 years’ experience.
• Employment law experience preferred.
• Tabs3 and Practice Master experience a plus.
• Excellent typing and proofreading skills, 60+ WPM typing, transcription skills.
• Ability to manage and complete projects under tight litigation deadlines.
• Timekeeping, billing, and docketing experience.
• Excellent organizational skills, superior grammar, punctuation, and proofreading skills.
• Excellent working knowledge of Microsoft Office, including Word, Outlook, Excel, and PowerPoint.

$20-$23 depending on experience. Benefits include Medical with $200 month/HSA contribution, vision, dental & 401k.

*Please submit a resume in PDF format to: Kate@grtlaw.com

The Office of the Federal Defender for the Eastern District of California is now accepting applications for a full-time Assistant Paralegal position for its Sacramento Office. The Office of the Federal Defender operates under the Criminal Justice Act, 18 U.S.C. § 3006A, representing indigent persons in federal criminal cases and related court matters.

• five years of experience is preferred
• litigation experience is required
• knowledge of federal and state court filings
• proficient in Word, Abacus, Practice Panther and Microsoft Outlook
• ability to proofread, edit and format all materials and pleadings
• experience in scheduling court hearings, conference calls and depositions
• ability to calendar events and timelines

This position for the month of September would be a 4 day per week position. Salary is commensurate with experience. The office is located in the University/Loehmans Plaza neighborhood.

Please contact g.evers@everslaw.com to apply.

Law Office seeks to hire a Legal Secretary for our very busy business and estate planning practice. At least three years of experience desired. Experience should be in the areas of estate planning, probate and business entities.

Strong computer skills are necessary, especially in Microsoft Word, Excel, and Outlook. Experience with Lexis Nexis HotDocs and Timeslips billing is desirable.

Compensation commensurate with experience.

Flexible hours

Monday through Friday

To apply email gary@garyperrylaw.com

Part-time Legal Assistant needed.  Tuesday through Friday with allowance for occasional remote work from home.

• 5+ years of experience as a Legal Secretary specializing in litigation
• Knowledge of Federal and State court filing procedures
• Experience in medical malpractice and insurance defense is a plus
• Proficient in WordPerfect, Word, Abacus, TimeSlips, Westlaw Doc and Form Builder, and Microsoft Outlook.
• Ability to proofread, edit, and format all materials
• Knowledge of scheduling court hearings, conference calls, and depositions
• Ability to organize and prioritize workload
• Accurate transcription at  65+ wpm

 Job Duties:

Prepare drafts and revise, format and finalize a wide variety of documents, including discovery, correspondence, memoranda, agreements, and legal pleadings.  Schedule depositions and court hearings.  Review and calendar incoming correspondence and pleadings.   Maintain and follow calendar items.  Answer and route phone calls.

Please send cover letter and resume to attorney Dennis McPherson dpm@umllp.com and Office Administrator Laura Smith lsmith@umllp.com

Fisher Phillips, a national employment and labor law firm, is seeking an experienced Litigation Secretary for its Sacramento office.  Our range of experience enables us to bring efficient and practical solutions to today’s labor and employment law problems. For more information about the firm, please visit us at our website at www.fisherphillips.com.

Primary Responsibilities 

• Formatting briefs, pleadings, correspondence and other legal documents.
• Filing of legal documents with state and federal courts (e-filing knowledge is a must).
• Regularly and accurately proofreads all documents to ensure accuracy and completeness prior to distribution or filing.
• Updating and maintaining client files.
• Maintaining attorney calendars through Outlook and CompuLaw (i.e. scheduling appointments, calendaring due dates, etc.).
• Organize and coordinate travel arrangements for assigned attorneys.
• Accurately enters, reviews and revises timekeeper timesheets including consistent identification of litigation codes, when applicable.
• Preparing attorney reimbursements and mileage.
• Consistently providing friendly and helpful telephone support for assigned attorneys and/or receptionist relief.
• Reviewing and ensuring accuracy of vendor invoices and timely submit invoices for payment to client and/or accounting.

Personal Attributes

• Possesses a strong understanding and abides by the policies and procedures of the firm and local office.
• Maintains an exceptional customer service attitude and demeanor at all times.
• Flexible and willing to pitch in wherever needed.
• Demonstrates a positive attitude and is approachable.
• Adapts well to fluctuations in workload and changes in responsibilities.
• Maintains a professional demeanor in high-stress situations.
• Presents written communications that are concise and accurate.
• Exhibits confident and professional verbal communication skills.
• Effectively communicates with clients and vendors.
• Answers questions clearly and thoroughly.
• Contributes to an atmosphere of teamwork and congeniality.

Skills and Abilities 

• iManage or other comparable document management system, Westlaw, Pacer, ECF, Word, Outlook, PowerPoint, CompuLaw, Best Authority, ALN Forms Workflow and Excel. (Aderant knowledge is a plus.)
• Attendance & Punctuality: Be consistently at work and on time; arrive at meetings and appointments on time; ensure work responsibilities are covered when absent.
• Communication: Possess excellent verbal and written communication skills.
• Customer Service: Respond promptly to attorney and client requests for service and assistance; meet commitments.
• Dependability: Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently.
• Professionalism: Approach others in a tactful manner; treat others with respect; react well under pressure.
• Team Work: Contribute to building a positive team spirit; support everyone’s efforts to succeed.
• Technical Skills: Possess basic PC skills; ability to use phone system, copier, scanner, fax, and printer.

Minimum Qualifications

• Minimum of a high school diploma required (College degree is preferred, but not required).
• Minimum of five years of experience as a legal secretary required.

Benefits

Fisher Phillips offers a comprehensive benefits package for staff that includes medical, dental, and vision benefits, paid time off, paid holidays, 401(k) and profit sharing, life insurance, long-term disability, and an employee assistance program. We also offer optional benefits such as critical care, accident and hospital indemnity insurance, a student loan refinancing program, life insurance for dependents, and pet insurance.

No relocation costs. Principals only; no calls please.

We are committed to providing equal employment opportunities to all employees and applicants without regard to race, ethnicity, religion, color, sex (including childbirth, breast feeding and related medical conditions), gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability or any other protected status in accordance with all applicable federal, state and local laws.

Fisher Phillips, a national employment and labor law firm, is seeking an experienced Litigation Paralegal for its Sacramento office. Our range of experience enables us to bring efficient and practical solutions to today’s labor and employment law problems. For more information about the firm, please visit us at our website at www.fisherphillips.com.

Position Summary

Paralegals should strive to perform high-quality billable work for the benefit of our clients and the support of our attorneys. We expect our paralegals to provide a high level of expertise in assisting clients and attorneys while managing a busy case and/or matter load. Paralegals are generally expected to record 1500 or more recorded billable hours during the performance year. The performance year begins October 1 and ends September 30.

The paralegal performs, under the direction and supervision of an attorney, substantive legal support work which, for the most part, requires a sufficient knowledge of legal concepts such that, absent the paralegal, the work would be performed by an attorney. The paralegal does not render legal advice to a client, ever.

The paralegal uses expertise and knowledge of the legal system and substantive and procedural law to perform the substantive legal support work under the supervision of an attorney; the paralegal must confer with and follow the direction of an attorney on any legal decision.

Primary Responsibilities

• Demonstrated effectiveness at obtaining and managing client documents, including electronic data, and determining potential existence of documents that may be relevant to each case.
• Regularly conduct litigation, criminal, and civil background checks and obtains properly authenticated records as needed.
• Effectively and regularly drafts for attorney review: removal documents, certificates of interested parties, answers, initial disclosures, various motions and orders, scheduling orders, protective orders, deposition notices, affidavits and declarations, discovery and our responses to discovery, settlement agreements, dismissal documents for attorney review, etc.
• Assists with preparation of motions for summary judgment; checking deposition cites, assembling exhibits, and creating the appendix.
• Consistently and accurately identify and prepare all documents for production including bates labeling and redacting for privileged and confidential information.
• Effectively assists in preparation for trial including managing exhibits and all evidentiary matters, witness lists, files and subpoenas, coordinates and attends witness prep meetings; assists at trial.
• Conducts online research and able to utilize the firm’s electronic resources efficiently and effectively.
• Able to juggle multiple assignments and/or deadlines while maintaining a professional demeanor and timely seeks assistance when needed.
• Willing and capable to offer assistance to others when needed.
• Reviews and ensures accuracy of vendor invoices; timely submits invoices to office manager for processing.

 Skills and Abilities

• Attendance & Punctuality: Be consistently at work and on time; arrive at meetings and appointments on time; ensure work responsibilities are covered when absent.
• Communication: Possess excellent verbal and written communication skills.
• Customer Service: Respond promptly to attorney and client requests for service and assistance; meet commitments.
• Dependability: Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently.
• Professionalism: Approach others in a tactful manner; treat others with respect; react well under pressure.
• Team Work: Contribute to building a positive team spirit; support everyone’s efforts to succeed.
• Technical Skills: Possess basic PC skills; Ability to use phone system, copier, scanner, fax, and printer.

Minimum Qualifications

• Minimum of a high school diploma required (College degree is preferred, but not required).
• Minimum of three – five years of experience required.

Benefits

Fisher Phillips offers a comprehensive benefits package for staff that includes medical, dental, and vision benefits, paid time off, paid holidays, 401(k) and profit sharing, life insurance, long-term disability, and an employee assistance program. We also offer optional benefits such as critical care, accident and hospital indemnity insurance, a student loan refinancing program, life insurance for dependents, and pet insurance.

No relocation costs. Principals only, no calls please.

We are committed to providing equal employment opportunities to all employees and applicants without regard to race, ethnicity, religion, color, sex (including childbirth, breast feeding and related medical conditions), gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability or any other protected status in accordance with all applicable federal, state and local laws.

Applicant must be a high school graduate with five+ years of experience, three of which will have come as a transactional secretary or paralegal in a law office or law-related office. Must have computer skills to meet standards of accuracy and speed set by this office. Spelling, grammar and punctuation must be exceptional. Basic ability in math and report keeping needed. Completion of at least 2 years of college or vocational school is helpful, but not required.

The candidate will have a team spirit attitude, be able to meet and communicate with people pleasantly and represent the law office in an efficient, professional manner. Must be a team player with the willingness to help with coverage.

Necessary Knowledge, Skills and Abilities:

• Windows 10 Pro
• Microsoft Office Suite: Word, Outlook, Excel, PowerPoint.
• Document Management System (comparable to OpenText DM).
• Document comparison software (CompareDocs, Workshare).
• Document formatting software (Litera Innova).
• Time Entry software.
• Electronic Calendaring and Docketing.
• Foxit / PDF Pro.
• Scanning/OCR software.

Responsibilities

• Performs secretarial and clerical duties.
• Processes mail daily.
• Handles phone calls for attorneys and paralegals.
• Responds to and generates email messages.
• Transcription from dictation and voicemail.
• Drafts routine correspondence and documents on own initiative for approval by attorneys.
• Schedules appointments and other events.
• Receives clients arriving for appointments (including beverages).
• Maintains electronic calendar for attorneys and self.
• Enters attorneys’ time electronically.
• Makes travel arrangements, hotel reservations and continuing education registrations for attorneys.
• Familiarity with law libraries.
• Familiarity with Courts, Secretary of State and County Recorder filing procedures and requirements.
• Familiarity with Internet usage.
• Performs conflicts checks for potential new clients and existing clients.
• Perfects documents for filing with various administrative agencies; files such documents and follow through as necessary.
• Prepares and edits complex Word and Excel documents, including preparation of indices and tables of contents.
• Opens New Client / Matters in accordance with firm procedure.
• Creates and maintains files, keeps records and prepares reports as requested.
• Performs other duties as required

Equipment Used

• Computer running Microsoft Windows Operating System
• ShoreTel Phone System
• Transcription Software
• Printer; Multifunction device: copier/scanner/printer
• Desktop Faxing
• Postage meter and mail scale

This is a full-time position with competitive pay and benefits. Highly organized, detail-oriented and dependable candidates should send their resume to Recruiting@BoutinJones.com.

This position requires a high school diploma with five+ years of experience, three of which will have come as a transactional secretary or paralegal in a law office or law-related office. Completion of at least 2 years of college or vocational school is helpful.  Must have computer skills to meet standards of accuracy and speed set by this office. Spelling, grammar and punctuation must be exceptional. Basic ability in math and report keeping needed. The candidate will have a team spirit attitude, be able to meet and communicate with people pleasantly and represent the law office in an efficient, professional manner. Applicant must present himself/herself in a professional manner and dress accordingly.

Responsibilities

Performs secretarial and clerical/administrative duties for attorneys and paralegals:

• Processes mail daily.
• Handles phone calls for attorneys and paralegals.
• Schedules appointments and other events.
• Makes travel arrangements, hotel reservations and continuing education registrations for attorneys.
• Receives clients arriving for appointments (including beverages).
• Maintains electronic calendar for attorneys and self.
• Enter attorneys’ time electronically.
• Performs conflicts checks.
• Opens New Client/Matters in accordance with firm procedure.
• Creates and maintains files, keeps records and prepares reports as requested.
• Responds to and generates email messages.
• Drafts routine correspondence and documents on own initiative for approval by attorneys.
• Revisions and clean up to documents prepared by attorneys and paralegals.
• Perfects documents for filing with various administrative agencies; files such documents and follow through as necessary.
• Performs other duties as required

Equipment Used

• Computer running Microsoft Windows Operating System
• ShoreTel Phone System
• Transcription
• Photocopier
• Printer
• Fax
• Scanner
• Postage meter and mail scale

This is a full-time position with competitive pay and benefits. Highly organized, detail-oriented and dependable candidates should send their resume to Recruiting@BoutinJones.com.

This position requires a high school diploma with five + years of experience, three of which will have come as a litigation secretary or paralegal in a law office or law-related office. Must have computer skills to meet standards of accuracy and speed set by this office. Spelling, grammar and punctuation must be exceptional. Basic ability in math and report keeping needed. Completion of at least 2 years of college or vocational school is helpful, but not required.

The candidate will have a team spirit attitude, be able to meet and communicate with people pleasantly and represent the law office in an efficient, professional manner. Must be a team player with the willingness to help with coverage.

Necessary Knowledge, Skills and Abilities:

• Proficient knowledge of State and Federal Rules of Court and California Code of Civil Procedure.
• Proficient knowledge of Court E-filing requirements.
• Familiar with Court, Secretary of State and County Recorder filing procedures and requirements.
• Familiar with law library.
• Proficient in Microsoft Office Suite: Word, Outlook, Excel, PowerPoint.
• Experience working with document management systems (comparable to OpenText eDocs, formerly known as Hummingbird DM).
• Document comparison software (compareDocs or Workshare).
• Document formatting software (Litera Innova).
• Time Entry software.
• Electronic Calendaring and Docketing (Compulaw).
• PDF Editing software (comparable to Foxit or Adobe).
• Scanning/OCR software.

Responsibilities

• Performs secretarial and clerical duties.
• Creates and maintains files, keeps records and prepares reports as requested.
• Trial preparation.
• Create and format pleading table of authorities and table of contents.
• Prepare and perfect documents for court filing; files and effects notice as required, including electronic court filings in Federal and State courts.
• Processes mail daily.
• Handles phone calls for attorneys.
• Responds to and generates email messages.
• Transcribes from dictation.
• Drafts routine correspondence and documents on own initiative for approval by attorneys.
• Schedules appointments, depositions and other events.
• Receives clients arriving for appointments (including beverages).
• Maintains electronic calendar for attorneys and self, including hearings, courts appearances, depositions, deadlines and other commitments.
• Enters attorneys’ time electronically.
• Makes travel arrangements, hotel reservations and continuing education registrations for attorneys.
• Performs conflicts checks.
• Opens New Client/Matters in accordance with firm procedure.
• Performs other duties as required

Equipment Used

• Computer running Microsoft Windows Operating System
• ShoreTel Phone System
• Transcription
• Photocopier
• Printer
• Fax
• Scanner
• Postage meter and mail scale

This is a full-time position with competitive pay and benefits. Highly organized, detail-oriented and dependable candidates should send their resume to Recruiting@BoutinJones.com.

Daponde Simpson Rowe PC, a 9-attorney firm in downtown Sacramento, is seeking an experienced litigation secretary to work with attorneys in its health care law practice. The successful candidate should be detail oriented and should have proficiency with Microsoft Office Suite, preparation of law and motion documents, litigation calendaring and service requirements, and must be able to work well with clients and assist the assigned attorneys in balancing multiple counseling and litigation tasks. We are looking for someone with strong proofreading/editing skills and experience with court filing procedures, including e-filing. We are a collegial firm with competitive pay and benefits, and are looking for a talented secretary to join our team. Please send your confidential resume to admin@dsrhealthlaw.com. Equal Opportunity Employer.

Boutin Jones Inc. is currently seeking a full-time Office Services Support Legal Records Clerk.

Job Summary

The Office Services Support Legal Records Clerk will maintain onsite and offsite filing and records maintenance, including maintenance and upkeep of iManage (IRM), and will assist in the implementation of the firm’s records retention and destruction policies and carry out such implementation. The Legal Records Clerk will also assist in areas of Office Services Support as needed, including ordering/inventory of office supplies, and backup in the areas of reception, courier and in-house conference room/kitchen set-up and maintenance as needed. The incumbent shall be responsible for managing his/her own workload and accomplishing assigned work in a timely manner. Most of the work is performed in a normal office setting except for off-site storage file maintenance.

Necessary Knowledge, Skills and Abilities

• High school diploma or equivalent
• AA/AS in business-related field, or a minimum of two (2) years’ similar work experience, or a combination of education and experience
• Strong interpersonal and communication skills
• Implementation and ongoing maintenance of iManage (IRM) electronic records software
• Training of staff on the use of IRM
• Handle retrieval of records stored offsite and return of same
• Implementation and ongoing maintenance of the firm’s Records Retention Policy and Destruction Schedule
• Experience with Windows and Microsoft Office
• Experience with file management software desired
• High degree of accuracy and attention to detail in the performance of assigned duties
• Ability to work under pressure
• Ability to use mature judgment and work independently
• Ability to communicate effectively via telephone, in person and in writing
• Ability to deal with others in a professional manner
• Familiarity with the use of computer, scanner, copier, printer and fax machines
• Ability to lift 35 lbs.
• Must be physically able to work with filing systems (removing or replacing files on shelves, boxing files for offsite storage)
• Must have own transportation and proof of insurance

Essential Duties

• Work closely with office service support staff in coordination with duties, including backup reception, daily mail, kitchen maintenance, stocking of supply rooms, maintenance of conference rooms, daily drop off, copy projects, assistance with in-house filing and assistance with library maintenance.
• Provide guidance to secretaries and office service support staff concerning general file-handling procedures.
• Work with the various practice groups to develop section procedures for handling records.
• Coordinates office services support staff assignments and day-to-day filing activities throughout the firm.
• Coordinates the indexing and data entry of records being transferred to off-site storage and coordinates with the IT Department to manage on-site and off-site storage of records.
• Process external file transfers in accordance with firm policy.
• Coordinate disposition of internal file transfers.
• Locate intended recipient of unidentified mail.
• Implementation of firm’s File Management and Records Retention Policies in conjunction with IT Department.
• Work with IT Department to implement records management software.
• Such other and further duties as may be assigned.
• The position requires that the individual perform effectively, considerately and professionally when in contact with attorneys and other personnel of the firm as well as clients and others outside of the firm.

Interested applicants should email a resume and cover letter to Recruiting@BoutinJones.com.

SMUD is seeking a collaborative, motivated professional to provide legal service to staff counsel, manage complex document production efforts, support legal and regulatory filings, conduct research and draft documents. A current need is for support in labor and employment litigation and counseling. This position will involve communication across the enterprise and with the public and will involve a wide range of legal and policy issues. We are a diverse team with high professional standards that are committed to providing ethical, efficient, and courteous service.

You must clearly demonstrate, on your resume, that you possess the knowledge, skills and experience required in the minimum qualifications listed in this posting.

To apply, please visit: https://smud.org/careers.

We are actively hiring for a Civil Litigation Secretary. Join us and support CSAA Insurance Group, a AAA Insurer, in achieving our goals.

We are looking for motivated, innovative individuals, who think big and move fast with a passion for service excellence.

Essential Functions / Principal Responsibilities

• Types and transcribes correspondence and various legal documents and forms.
• Drafts documents and correspondence
• Litigation: Organizes and maintains files related to current cases and various legal matters in a paper lite environment, with strong emphasis on electronic filing and e-filing with Courts. Dockets and calendars legal appearances and filing deadlines.
• Litigation: Provides administrative support to supervising attorneys with depositions, medical examinations, court and arbitration hearings, and work with retained experts.
• Knowledge of Electronic Legal Management. e-Docs preferred. Familiar with Team Connect preferred. Ability to manage in a strictly electronic environment. Strong Microsoft Office product skills, including but not limited to Office 365, TEAMS and OneDrive. Skilled in working with Adobe and utilizing and manipulating PDF documents. California Court venue and understanding and familiarity with local rules a plus, as well as knowledge of e-filing process with various California courts.

What would make us excited about you

• Knowledge of legal terminology and of proper formats for legal documents, legal procedures and document editing skills
• Ability to multi-task and prioritize; strong attention to detail.
• Strong PC skills and knowledge of Microsoft Office Suite.
• Must have the ability to handle and respond to sensitive and confidential information.
• Strong oral and written communication skills and organizational skills.
• Ability to file using an alpha-numeric system.
• Knowledge of legal software applications
• Knowledge of practice areas and legal procedures

Preferred

• 1 – 2 years’ Experience as a legal secretary
• 1– 2 years Previous civil litigation secretarial experience in the area of law
• Bachelor’s degree in related area or an equivalent combination of education and experience

Qualified applicants may submit resume in confidence to Justine Ramsey, Talent Acquisition Consultant  through the firm’s web application: https://bit.ly/3IlAQGN.

We are actively hiring for a Litigation Paralegal. Join us and support CSAA Insurance Group, a AAA Insurer, in achieving our goals.

We are looking for motivated, innovative individuals, who think big and move fast with a passion for service excellence.

Essential Functions / Principal Responsibilities

Provides advanced paralegal support services to CSAA IG attorneys defending insureds involved in litigation, working on primarily the more complex cases; providing paralegal support services to litigation attorneys.

• Legal file review and initial drafting of legal documents, such as discovery responses, trial documents, jury instructions, motions and other pleadings.
• Prepare and assist in preparing reports to client/principal, including discovery summaries.
• Responsible for calculating statutory deadlines and completing assignments in compliance with same.
• Assignments may be more complex and caseload greater than that of a Paralegal I.
• Legal research via electronic resources (WestLaw) (LexisNexis) and in law libraries on variety of legal issues involving civil procedure, personal injury, and subrogation, of higher complexity and importance.
• Performs complex fact-finding investigations and submits findings with a comprehensive legal analysis to staff attorneys based on investigation.
• Conducts insured client interviews for discovery purposes.
• Assists attorney with preparation of evidence and works with retained experts for trial, arbitration, and mediation readiness.
• Responsible for administrative matters such as law library updates, follow-up on subpoenas, notarizing documents.
• Responsible for compliance with mandatory continuing legal education rules.

What would make us excited about you

Required:

• Strong PC skills and demonstrated knowledge of legal software applications and Microsoft Office Suite, as well as Adobe Acrobat
• Strong written skills needed to compose legal documents
• Ability to handle and respond to sensitive and confidential information
• Strong analytical, verbal communication and organizational skills
• Advanced knowledge of the law, which includes understanding legal concepts, terminology, principles and legal procedures
• Understand legal and professional ethics
• Strong interpersonal skills and the ability to work in a litigation team
• Proficient in researching various and novel legal issues
• Efficient in handling and completing of assignments with short deadlines.
• Open-minded, flexible, curious, proactive and eager to learn.
• Team player with willingness to assist and help others.

Preferred:

• Ability to provide direction to lower level staff and act as a team leader
• Education, Work Experience, Licenses & Certifications
• 5-10 years previous experience as a litigation paralegal with background and familiarity in insurance defense
• Notary license

Required:

• Bachelor’s degree in related area or an equivalent combination of education and experience.
• Certification(s) and/or licensure(s) in functional area.
• Paralegal certification per CA Business & Professions Code Section 6450-6456 or as required by statute in other states as applicable.
• Complete and stay current with Paralegal Continuing Education requirements.

Qualified applicants may submit resume in confidence to Justine Ramsey, Talent Acquisition Consultant  through the firm’s web application: https://bit.ly/3nIZuI0.

We are actively hiring for a Legal Secretary to join our team. Join us and support CSAA Insurance Group, a AAA Insurer, in achieving our goals! We are looking for motivated, innovative individuals, who think big and move fast with a passion for service excellence.

Essential Responsibilities

• Responsible for legal secretarial and administrative tasks, including but not limited to document creation, editing and preparation, filing, telephone calls, and mailings.
• Organizes and maintains files and databases related to current cases and various legal matters including, dockets and calendars, legal appearances and filing deadlines.
• Provides administrative support to attorneys with assigned projects and with scheduling and coordinating meetings and arranging travel plans.
• Provides administrative support with subpoenas, depositions, mediations, court and arbitration hearings, and work with retained experts.
• Reviews and file documents with State and Federal Courts in California.
• Handles incoming and outgoing mail for attorneys supported, including scan and save incoming and outgoing documents.
• Answers and handles incoming phone calls in a professional manner.
• Maintains calendars and keep attorneys aware of scheduled events and approaching deadlines.
• Assist with trial preparation.

What would make us excited about you?

• 5 years’ experience as a legal secretary in civil litigation and a strong understanding of the litigation process.
• Excellent communication, organization and grammar skills.
• Ability to multi-task and handle ever-changing priorities.
• Knowledge of legal terminology and of proper formats for legal documents, legal procedures and document editing skills.
• Knowledge of State and Federal Court rules, filings, and e-filings (including LexisNexis and One Legal).
• Must exhibit strong typing skills and ability to learn and quickly become proficient in new computer software programs.
• Advanced knowledge of MS Word and Outlook.
• Knowledge of Excel and PowerPoint.
• Ability to handle and respond to sensitive and confidential information.
• Ability to file using an alpha-numeric system.
• Ability to work with minimal supervision, be a team player, and be committed to providing a high level of client service.
• High school diploma/GED (or equivalent) required.
• Bachelor’s degree in related area or an equivalent combination of education and experience (preferred).
• TeamConnect or ProLaw experience is a plus.
• Notary license a plus.

Qualified applicants may submit resume in confidence to Justine Ramsey, Talent Acquisition Consultant  through the firm’s web application: https://bit.ly/3yO90Qr.

Low McKinley & Salenko, LLP, an AV-rated firm, is looking for an experienced litigation secretary with 5-10 years of experience in insurance defense to join our Sacramento office.

Job Duties:

• Strong organizational skills; ability to prioritize workload and detail oriented;
• Strong skills in proofreading and editing correspondence, pleadings and memoranda;
• Excellent communication skills, both verbal and written;
• Knowledge of current State and Federal rules;
• Maintain current files, both paper and electronically;
• Able to manage multiple deadlines for attorneys;
• Ability to manage heavy law and motion;
• Proficient in Microsoft Word and Outlook; Prolaw a plus;

Excellent benefits package and salary.

Work remotely temporarily due to COVID-19.

Downey Brand LLP, a regional multi-office law firm, seeks a Practice Support Coordinator with a minimum of 5 years’ experience. Being a law firm, we feel someone with previous legal experience, preferably as a legal secretary, paralegal or someone in legal IT, would be ideally suited for this position. The candidate should be familiar with all aspects of desktop help desk and end user support. You will join our strong IT staff with an emphasis on supporting Windows 10, MS Office, Outlook, document management, CCC Macro Pro and case/practice management software. Understanding how these systems work together is a major plus. MS Word experts will get special consideration.

Successful candidates should possess a working knowledge of common legal processes so that they can assist in supporting solutions used by the firm. You will be interacting directly with our attorneys, paralegals, secretaries and support staff. Strong interpersonal and communications skills, especially phone/remote support skills are required. This position fields incoming emails and calls to the Help Desk and escalates as needed to senior team members. The ideal candidate will also be focusing on training all new employees on our current desktop environment and develop an ongoing training program for employees as needed.

We are looking for a dedicated employee that can become a valuable addition to our IT team. We will train the right candidate on our firm environment and on the software we use. Our IT staff supports most functions internally, so we can offer you exposure to the latest technologies. Our environment consists mostly of Windows 10 desktops, Office 2016, eDocs and iManage document management systems, and other legal specific software applications. We also support remote workers with virtualized desktops through VMWare Horizon and mobile devices through VMware Workspace One (AirWatch).

We have three offices in California and one in Nevada. Some limited travel may be required for this position.

This position requires exceptional attention to detail and organizational skills, as well as strong written and verbal communication skills. A solid work ethic, impeccable attendance and punctuality, and the ability to work independently as well as part of a team are critical. A positive attitude, the ability to set priorities and to work under pressure, and the ability to establish a good rapport with firm attorneys and staff is vital.

Qualified applicants may submit cover letter and resume in confidence to Cindy Snook, Director of Human Resources, through the firm’s web application: www.downeybrand.com. Submit your application for this position here: Information Technology Specialist I. No phone calls please. Downey Brand LLP is an Equal Opportunity/Affirmative Action employer.

No phone calls please. Downey Brand LLP is an Equal Opportunity/Affirmative Action employer.

An established law firm in Folsom is seeking a full-time, in person, legal assistant or paralegal with experience in Trusts & Estates Planning.

Responsibilities Include:

• Preparing drafts of trusts, wills, deeds, powers of attorney and other related documents
• Client intake
• Coordinating attorney’s calendar with receptionist
• Scheduling clients
• Communication with clients – over the phone or through email or written letters as well as in person
• Client relationship cultivation and service
• Creating estate planning documents
• Assembling estate planning documents in binder for signing meeting
• Follow up with clients to obtain or gather information as needed ·
• Maintain confidential Estate Planning client files ·
• Assist in client Estate Planning signing appointments as needed (notary license needed)
• Scanning signed estate planning documents and making USB drives
• Preparing estate planning binders and other documents for clients and mailing
• Gathering documents from clients with follow up when necessary
• Administrative tasks (scanning files, making copies, e-mail communication, and answering phones)
• Tracking and assisting with deadlines

Ideal candidate will possess the following:

• Familiarity with Wealthcounsel, Abacus, Microsoft Office
• Experience in a law firm setting (experience in estate planning preferred but not required)
• Notary license (firm can pay for employee to obtain notary license).
• College degree
• Ability to work both independently and in a team environment.

compensation: $18-25/hr DOE
employment type: full-time

To apply email sheri@hoffmanandhoffman.com.

Click here to job details.

Boutique law firm practicing in the areas of estate planning, business planning, and trust, probate and conservatorship administration looking for an intellectual, self-motivated, creative thinker with a professional personality, organizational skills and writing skills. Candidate needs strong people skills and the ability to work in a team environment as the position will work directly with the female principal and chief of operations along with supporting the paralegals and associate attorneys. The position requires interviewing and completing all client intake requests, processing conflict checks, calendaring all client meetings and setting up new files. The position requires creating the first impression of the firm by greeting all guests of the firm, setting up for daily meetings, and maintaining the firm’s public areas including security, strict confidentiality and COVID protocols. The position works directly with the chief of operations to maintain the firm’s databases and tracking systems for workloads and intake. The position requires completing daily administrative functions such as mail and filing support. Candidate should be able to learn legal case management software.

This is a full time position

Compensation: $26.00/hour

To apply: send resume and cover letter to meghan.pounds@calegacylaw.com

Full-time – some remote work availability

Our downtown Sacramento office is in search of an experienced Legal Secretary who will be responsible for supporting our litigation attorneys by performing a variety of duties, including formatting, editing, and filing legal documents as well as communicating with attorneys and court personnel.  Knowledge of court rules for State Superior Courts and State Courts of Appeal in the First and Third Districts, Federal District Court in the Northern District and the Eastern District is a plus.  Other duties will include case management and calendaring, formatting memos and letters, opening cases, working with our attorneys on incorporating and dissolving nonprofit organizations, and assisting with other legal or administrative tasks as needed.  The ideal candidate will have 5 or more years of legal secretary experience and will be a self-starter who is detail-oriented and who has a strong word processing background.  Proficiency with Word, Excel, and Court electronic filing systems is required. Experience with Worldox and Practice Master a plus. We place a high value on increasing diversity in our workplace.

Benefits include medical, dental, vision, firm paid life insurance policy and LTD, 401(k) eligibility after six mos. 100% vested firm contributes 4%, 6 days sick, 3 days CA PSL, vacation, paid parking

Please send a cover letter, resume to cbergstrom@olsonremcho.com

Zurich North America is currently hiring a Staff Legal Secretary to join our team!  The Staff Legal Secretary performs a broad range of administrative and secretarial support for two or more General Liability defense attorneys.  Organizes and maintains all electronic and paper files relating to litigation and administrative matters.  Applies knowledge of legal document formats to transcribe and/or type contracts, briefs, summonses, complaints, and motions. Zurich is open to hiring talent in their Sacramento office.

In this role you will be responsible for:

Providing administrative support to two or more attorneys such as answering the phone, scheduling and maintaining calendars, etc.

• Responding to inquiries from and interacts with customers, clients, counsel, and witnesses
• Drafting legal pleadings, correspondence, and other documents as directed
• Maintaining accurate systems for assigned attorneys’ cases
• Organizing and maintaining case files and documentation, electronically
• Contributing to the team effort by accomplishing related results and participating on projects as needed

Basic Qualifications:

High School Diploma or Equivalent and 3 or more years of experience in the Legal Secretary area within the Insurance industry
OR

• Zurich Certified Insurance Apprentice including an Associate Degree and 1 or more years of experience in the Legal Secretary area within the Insurance industry
  AND
• Experience drafting legal documents and correspondence
• Experience providing administrative support to two or more attorneys

Preferred Qualifications:

Associate Degree or Bachelor’s Degree

• Ability to effectively draft complex legal documents, correspondence, and pleadings
• Strong Microsoft Office skills
• Familiarity with litigation management software systems
• Organization and prioritization skills
• Experience in Civil Litigation
• Experience supporting remote Attorneys

To apply please follow the link below

https://www.careers.zurich.com/job-invite/90106/

Growing Civil Defense Law Firm is seeking a full-time Legal Secretary/Legal Assistant with at least 5 years of civil litigation defense experience. The successful candidate must be able to work independently, support multiple attorneys, be proactive, and manage an active case load. Strong communication skills, both written and verbal, are essential. Candidate must be detail-oriented, highly organized, and skilled at operating Microsoft Office software. A thorough understanding of legal documents, processes, and terminology is required. We are a small and fast-paced defense litigation firm experiencing rapid growth. As such there is excellent development/growth potential for the right candidate.

Responsibilities:

• Schedule depositions, site inspections, hearings, and other case meetings for attorneys and legal staff;
• Draft and proofread correspondence and legal documents;
• Accurately calendar all events and deadlines for assigned cases, including conferences, depositions, meetings, periodic reports, and all trial-related deadlines;
• Communicate with clients, opposing counsel and other parties, judicial administrative staff, legal support vendors, and experts, monitor and communicate upcoming deadlines with attorneys;
• Maintain accurate and complete case documentation, including managing electronic files;
• Provide general administrative assistance to assigned attorneys (4);
• Monitor and order office supplies; and
• Coordinate travel.

Preferred Experience:

• Experience in one or more of the following defense specialties: personal injury, commercial liability, construction defect, and general civil litigation;
• Experience with California Superior Courts and judicial processes;
• Strong technology skills including email, video conferencing, electronic discovery, and document management; and
  Paralegal experience is a plus.

This is a full-time position.

Compensation: $57,500 – $65,000

To apply, please email resume to Jessica Patton at jpatton@sandhulg.com.

Firm Name:                 AF Law, PC
Address:                      9343 Tech Center Drive, Suite 165, Sacramento CA 95826
Phone Number:           916-434-1600
Areas of Practice:        Family Law
Software Used:           MyCase, LawYaw, Mac Products, Dissomaster, Word
Position Available:      Legal Secretary/Assistant
Years of Experience    Required: 0+
Employment type:       full time. Mon-Thur 9-5 and Friday 9-1.

AF Law is a partnership focused entirely on family law. We work with all types of families to help navigate the chaos that a separation can cause to a family. Family law requires a substantial amount of court time and litigation, so the attorney’s are regularly in court or in trial. We are a fast paced, but laid back office. The ideal candidate will have excellent organizational skills, ability to calculate and calendar deadlines and hearings with confidence, and willing to work as a team.

Benefits include health, vision, disability, 401k, bonus opportunities. Salary commensurate with experience.

Please email cover letter and resume to jessica@affamlaw.com

Employment type: full-time

Gurnee Mason Rushford Bonotto & Forestiere, an AV rated civil litigation firm in Roseville, seeks an experienced legal assistant with civil litigation experience, including trial preparation.  We defend the interests of businesses, individuals, public entities, insurance companies and non-profits in a variety of civil matters.  An ideal candidate will have excellent organizational skills, confidence in calculating and calendaring court deadlines, writing and proofreading skills, and familiarity with court rules and requirements.

Requirements:

• 5-7 years litigation experience as a Legal Secretary
• Proficiency in Word, Amicus, Abacus and Lexis
• Outstanding writing and proofreading skills
• Organized with attention to detail

Benefits include health insurance, vision, dental, disability benefits and 401k; Salary commensurate with experience.  Please e-mail resume and cover letter to tom@gurneelaw.com.

Kroloff, Belcher, Smart, Perry & Christopherson, founded in 1946, is one of the oldest, most respected law firms in San Joaquin County with a strong tradition of community and civic service.  Popularly known as Kroloff, the firm provides legal services to businesses, individuals and public agencies. The firm has developed a high level of expertise in business and commercial transactions and litigation, real estate transactions and litigation, estate planning, trust and probate law, employment litigation and counseling, and health care law.  We are a women-owned business and provide a family atmosphere in which we all respect and support one another.  We believe the longevity of our attorneys and staff is a testament to the value we place on our employees.

Position Overview: Secretarial support for two to three attorneys.

Qualifications:

• Experience as a legal secretary in trusts and estates and litigation a plus.
• Minimum typing speed 65 wpm.
• Must be proficient in Microsoft Office.
• Must be proficient in calendar management.
• Excellent organizational skills and ability to multi-task required.
• Attention to detail and the ability to adapt to changing priorities.
• Strong grammar and verbal skills, able to independently draft emails and letters.
• Excellent interpersonal skills with a strong customer service orientation and the ability to work under deadlines.
• Understanding of billable hours and entering timesheets.
• Team oriented, personable, responsive, proactive, and able to prioritize.

Benefits include: health, dental, vision, contribution to 401(k), and life insurance; paid vacation and sick time.

To apply: Email cover letter and resume to Tammy Ryans, Office Manager, at tryans@kroloff.com.

Company Overview:   The Law Offices of Daniel A. Hunt is a fun and fast-growing law firm specializing in Estate Planning, Trust Administration and Litigation, and Probate. We are a laid-back and fun, yet fast-paced and sometimes high-pressure law firm.  People are our number one priority.  We value our clients and employees above all else.

We are in search of an experienced paralegal familiar with estate planning documents to work in our Estate Planning department at our Roseville location.  We are looking for a team member who cares first and foremost about people, is kind, accountable, smart, and driven. They must be organized, emotionally intelligent, and work well under pressure.

Responsibilities:

• Drafting full Estate Plans, Amendments, Affidavits, Deeds, etc.
• Corresponding with clients regarding their estate planning needs and/or questions and making revisions as needed.
• Attorney support
• AD/POA intake with clients
• Organization of client cases
• Client correspondence, calendaring notarizing, etc.

Qualifications:

• Kind: We are looking for someone who practices kindness in all their dealings. If you do not lead with kindness, please do not apply.
• Accountable: We know and respect that people make mistakes. We respect you even more if you own up to those mistakes and learn from them. We are a goal-oriented firm and strive to better each other through setting goals and holding each other accountable.
• Smart: We value common sense. We are seeking someone who works smart and knows how to deal effectively with others.
• Hungry: We are looking for team members who are self-motivated, always striving to do more, and who are interested in constantly learning new things.
• Has excellent written and verbal communication skills and performs duties under minimal supervision.

Experience:  Minimum 2-3 years of experience as a paralegal.  Experience in estate planning law preferred.

Benefits:

• Pay: $24-$28/hr.
• Health insurance
• 401K match
• Paid time off
• Premium car wash membership
• Fun quarterly team activities
• Annual team-building trip
• Option to work from home one day per week after initial 90 day trial period

To apply, resumes can be sent to mfernandez@dhtrustlaw.com.

The Public Relations Board is seeking a Legal Secretary.

Click here for more information.

WHO WE ARE

• An estate planning, trust administration, and probate firm based in Rocklin, CA and serving clients throughout all of CA. Our office primarily does transactional work and some litigation. We offer exceptional service, quality representation, and we believe our clients are clients for life.
• We have great support staff, paralegals, and a system for managing clients, tasks, and our calendar.
• We believe our law firm should be fun and professional, with high regard for work-life balance. We love vacations and think you should too. If you want to work AND see your family, this position may be a good fit.
• We value education and improving systems to make the office more efficient and productive so we can best serve our clients.
• Our purpose as a business is to lend our expertise and resources to support people in navigating challenging times to create peace of mind.

LOOKING FOR APPLICANTS WHO

• Are smart, fast thinking, and personable.
• Are detail-oriented and want a fun and challenging job.
• Have experience as an administrative assistant (experience with an estate planning law firm is a plus).
• Are dedicated to the smart growth of the firm.
• Take direction, work collaboratively with staff, and are motivated to work hard and take initiative.
• Are experts at Microsoft Word and Excel.
• Are familiar with Box, Slack, and Clio Suite (or who can figure them out quickly)
• Are dependable, anticipates needs and have practical problem-solving skills, critical analysis, and good judgment
• At least 1 year experience as administrative assistant

JOB DESCRIPTION

• Full time administrative assistant position to start as soon as March 21^st, 2022
• Paid hourly commensurate with experience
• Offers health insurance, matching 401k and paid time off
• Primary job duties include:
• Envoy and first line of communication for the office from client first contact through end of matter
• Managing entire client intake platform and process, creating electronic client files, creating prospective client workflows, templates, and documenting procedures
• Managing attorney calendars, communicating changes, anticipating needs, and prioritizing tasks, deadlines, and workflows
• Communicating effectively and providing necessary information and forms to clients and staff (e.g., intake forms, appointment reminders, incoming mail, etc.)
• Providing effective administrative support to attorneys and paralegals throughout client engagement (e.g., client communication, maintaining client files, database management, etc.)
• General office administration (e.g., process and send mail, scan, copy, file documents, assess and order office supplies, etc.)
• Create an inviting office, greet clients upon arrival, assist in conducting signing appointment as a witness or notarize documents

Interested candidates should send their resume with cover letter and references to the Firm Administrator, Miriam Goff at miriam@gofflegal.com (No phone calls please).  www.gofflegal.com

Stoel Rives LLP has an immediate opening for a Litigation Practice Assistant in either of our Sacramento or San Francisco offices. This position provides legal and administrative support to attorneys in our Litigation, Labor & Employment and Environmental, Land Use, & Resources practice groups.  Stoel Rives is an Equal Opportunity Employer.

 Education & Experience:  High school diploma or GED equivalent required.  At least five years of experience providing legal administrative support, preferably in the areas of litigation, environmental and/or employment law. Certificate or college degree in administrative assistant, legal assistant/secretary, or paralegal program, or related field in lieu of one year of work experience.  Familiarity with local state and federal court procedures and electronic court filing preferred.  Familiarity with local labor and environmental administrative agency filing is a plus. Basic understanding of client billing practices preferred.

 Normal Work Hours:  This position is non-exempt and eligible for overtime compensation.  Regular office hours are 8:30 a.m. to 5:00 p.m., Monday through Friday.  Overtime may be required on occasion.  Employees in good standing after six months of employment may be considered for remote work flexibility up to two days per week.

Click here to apply.

The Sacramento satellite office of Weinberg, Roger & Rosenfeld is seeking an experienced and knowledgeable legal secretary who is highly organized, detail-oriented, self-motivated, professional, reliable and able to efficiently multi-task a very busy desk. Prioritizing is a must.

Minimum Requirements:

• 5 – 7 years legal secretary experience.
• Excellent word processing skills, including ability to generate TOC and TOA.
• High level of expertise with Word, Excel, Legal Solutions, Outlook.
• Familiarity with state and federal court rules.
• Experience with e-filing in both state and federal courts.
• Proven experience in supporting at least 3 attorneys efficiently.

Weinberg Roger & Rosenfeld is a union side labor law firm. We offer very generous benefits in a collegial work environment. Please take a look at our website to learn more about the firm. www.unioncounsel.net.

Jennifer Calhoun
Weinberg, Roger & Rosenfeld
A Professional Corporation
1375 55^th Street
Emeryville, CA 94608
510-337-1001 Phone
510-337-1023 Fax
jcalhoun@unioncounsel.net