Employment

Our environmental law firm has an opening for an experienced legal secretary. We practice in both federal and state court. Our office is located near Loehman’s Plaza. Free parking. Qualified candidates must be familiar with PACER, federal and state court filing procedures and requirements. Our practice, representing governmental entities against polluters, is challenging. The ideal candidate will be an eager learner, responsible, and a self-starter. The position requires being able to work on different projects with different teams. Some travel may be required for trials. We use WordPerfect, Word, and Excel. Client contact is minimal. Casual attire. Wages are competitive. Healthcare benefits, for employees and their dependents, are superb, with participation in the 401K after one year. Please e-mail a cover letter and current resume to blumlaw@att.net.

State Farm’s In-House counsel is seeking a legal secretary for its Sacramento, California office.  The most qualified candidates will have significant civil defense litigation and trial experience and working familiarity with court rules of procedure and other legal concepts.  Background and experience in propounding discovery, setting depositions, filing motions and pleadings in a high volume case load environment is required.  Insurance defense experience is preferred.

Duties and Responsibilities:

• Assists attorneys in handling assigned files and delivering legal services under attorney supervision
• Assists attorneys in effective and efficient resolution of files
• Applies specialized knowledge of legal procedures

• Litigation and/or legal secretarial experience desired
• Accurate typing skills required
• Must be proficient in software technology, tools and case management software
• Knowledge of legal and medical terminology, local and state rules regarding pleadings and pre-trial matters, deadlines and filing requirements
• Drafts routine correspondence, motions, pleadings, and subpoenas
• Provides litigation assistance by coordinating witnesses, schedules, exhibits for trials or hearings, and securing records

Additional Details:

May work irregular hours because of workload and nature of the work.

Competencies:  Adaptability, Initiative, Quality, Teamwork, Technical/Functional Expertise.

Apply Here

Small busy civil litigation office in Sacramento is seeking a positive individual that is smart, able to multi-task, detail-oriented, and is reliable.  Tasks generally include drafting correspondence, handling phones and preliminary intakes, filing, scheduling, discovery, and calendaring.  Complex civil litigation or construction defect experience is a plus. Proficient in modern technology and Apple Computers and Operating Systems is also a plus.  Pay is commensurate with experience or skill level.  Some flexibility with hours.

Preferred Education and Experience:

• Paralegal Certification or Certificate showing satisfactory completion from California Certified Legal Secretary (CCLS®) EXAM.
• Talented individuals that are concurrently working towards either of these goals may apply.

Please submit resume with writing sample to tania@colderbanklaw.com.  Subject Line:  Staff Position.

HMS Law Group LLP, a family run law firm located in Downtown Sacramento is looking for a paralegal to provide support in the following practice areas:  Estate Planning, Trust Administration, and Probate.  May include contacting clients to secure needed information, drafting documents, facilitating client signing appointments and notary services.  Looking for a compassionate, organized individual to support our practice.

Preferred Education and Experience

• Bachelor’s Degree
• Paralegal Certification or equivalent
• Notary Public
• Three years of related experience

Essential Functions

• Support attorneys in drafting comprehensive estate plans for clients, including review of client information provided in questionnaires and initial attorney meetings, preparing client documents and executing client documents.
• Assist in coordination of the valuation process of the assets of the estate.
• Manage case flow and deadlines for probate matters
• Assist with funding assets into the estate plan and recording deeds with the county offices.
• Maintain client files and prepare materials for client meetings
• Calendar critical deadlines for court proceedings
• Correspond, communicate, and work directly with clients to respond to their questions, requests, appointment requests, etc.

Please submit resume with writing sample to nliotine@hmslawgroup.com, Subject Line:  Estate Planning Paralegal Position.

HMS Law Group LLP, a family run law firm located in Downtown Sacramento is looking for a paralegal to provide support in the following practice areas:  Business, Real Estate, and Construction.  Primary workload will be transactional with light litigation support.  May include contacting clients to secure needed information, drafting documents, facilitating client signing appointments and notary services.  Looking for a compassionate, organized individual to support our practice.

Preferred Education and Experience

• Bachelor’s Degree
• Paralegal Certification or equivalent
• Notary Public
• Three years of related experience

Essential Functions

• Support attorneys with maintaining corporate records and tax documents.
• Draft entity formation documents, minutes, resolutions, and by-laws.
• Prepare dissolution documents and complete filings with Secretary of State.
• Assist attorney with review of contracts, loans, and leases.
• Draft lease amendments, contracts, and ancillary documentation.
• Correspond, communicate, and work directly with clients to respond to their questions, requests, appointment requests, etc.
• Light litigation support.

Please submit resume with writing sample to nliotine@hmslawgroup.com, Subject Line:  Estate Planning Paralegal Position.

Growing plaintiff’s personal injury law firm seeks legal secretary that shares the desire to be all that they can be.  Applicants must possess a strong work ethic, positive attitude, detail oriented, excellent writing skills, team player and tech savvy.  Responsibilities include reviewing and summarizing medical records, propounding and responding to discovery, drafting correspondence and demand letters, calendaring deadlines, and communicating with clients.  We are seeking applicants with at least one year of personal injury experience, but we are open to all applicants that possess the above attributes and a desire to learn.  Benefits include health insurance, paid vacation/holidays, sick time, and retirement.  Salary is commensurate with experience.  Please e-mail current resume and a writing sample to Ashley@pieringlawfirm.com.

Fisher Phillips, a national employment and labor law firm, is seeking an experienced Legal Secretary for its Sacramento office. With over 350 attorneys in 32 offices nationwide, our range of experience and expertise enables us to bring efficient and practical solutions to today’s labor and employment law problems. This position has dual performance function, first supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperative with others in a team-oriented environment. This position supports a set of attorneys as a primary assignment and also provides back-up secretarial assistance to others as assigned. For complete job posting and how to apply please click here.

For more information about the firm, please visit us at our website at www.fisherphillips.com.

Pacific Legal Foundation (PLF)–the nation’s first and most successful public interest law firm dedicated to vindicating individual liberty–seeks a Legal Secretary who is committed to details and deadlines to assist our attorneys in important constitutional litigation.

PLF’s legal secretaries are responsible for production and quality control of our documents. PLF’s briefs are recognized for their quality in all courts including the U.S. Supreme Court and our secretaries play an important role in maintaining that reputation.

The ideal candidate will have:

• A paralegal certificate or legal secretary training.
• Impeccable spelling and punctuation, and knowledge of grammar.
• Experience with local rules and filing requirements in federal and/or state courts, or working knowledge of civil procedure.
• Intermediate to advanced skills with Microsoft Word, including legal tools such as Tables of Authorities.
• Excellent communication skills, exceptional time management, and teamwork ethic.

Skills which would be assets include experience with legal office software such as Vision or Timeslips, Adobe Acrobat, or Westlaw and other legal research tools.

GENERAL INFORMATION

PLF identifies and litigates important legal issues to set landmark precedent that will benefit Americans nationwide. Using strategic and principled litigation, communications, and research, we battle for freedom in the nation’s courts and the court of public opinion. Our attorneys have nine victories before the U.S. Supreme Court–a record unmatched by anyone in the liberty movement–plus additional cases currently before the High Court with decisions pending. Simply put, we know how to get cases to the Supreme Court and we know how to win.

If you share our passion to vindicate the principles of freedom and individual liberty, you should be a part of PLF. A national nonprofit organization, PLF has offices in Sacramento, California; Arlington, Virginia; Palm Beach Gardens, Florida; and Bellevue, Washington.

Applicants must submit a resume and cover letter. The resume should have the usual:  your professionaI experience, as well as your academic credentials. The cover letter should explain why PLF is the place for you, why you want to fight for liberty, and what distinguishes you from typical applicants.

TO APPLY:

Qualified candidates should submit the following application materials:

• Resume
• Cover letter detailing your sincere interest in this position
• Please include “[Job Title]-[Your Name]” in the subject line of your email.
• Materials should be emailed to Dawn Gonzales, Director of Human Resources: dgonzales@pacificlegal.org.

While we thank all applicants in advance for their interest in this position, we are only able to contact those to whom we can offer an interview. No phone calls, please. This is a full-time, permanent position. We offer a competitive salary, health and dental benefits, and retirement plan. PLF has a flexible, collaborative, positive, and collegial work environment. We take pride in investing in your future and encourage internal advancement. PLF is the place for someone principled, tenacious, and determined to succeed in positively shaping the future of our country and restoring real limits on government power. Join us.

Freeman Mathis & Gary, LLP is hiring a legal secretary. The individual hired into this position will provide clerical and legal secretarial assistance to the attorneys in the Roseville office, including making travel arrangements, calendaring/docketing important dates and events, tracking appointments, drafting legal correspondence, and maintaining electronic filing for assigned attorneys. For complete job posting and how to apply, please click here.

The Commercial Loan Documentation Officer prepares loan documentation for commercial/agricultural, commercial real estate, construction, consumer, and mortgage loans. The Commercial Loan Documentation Officer follows complex deals through drafting, execution, closing and boarding to ensure accuracy in interpretation at all levels of the process.

This position performs a variety of analytical and administrative functions for an assigned loan portfolio while also ensuring adherence to bank policy and government regulations. The Commercial Loan Documentation Officer works closely with officers and credit analysts to address potential issues and ensure understanding of deal points for large, complex loans including non-standard CRE, asset based loans, syndicated, and participated loans. This position works closely with the loan administration team to develop processes and/or tools needed to manage and maintain accuracy of loan documentation and accounting. Additional responsibilities include managing the Bank’s relationships and communications in syndicated transactions where River City Bank is the agent or the selling bank in the case of participated loans.

Minimum Qualifications:

• Two+ years banking experience in loan servicing or commercial lending.
• Expert knowledge in loan documentation; has the ability to assess risk inherent in complex loan transactions, negotiating language and writing custom provisions.
• Expert problem solving, written and verbal communication skills.
• Ability to read, understand and administer complex legal agreements.
• Able to translate negotiated deal points and conditions into clear, concise and accurate language that can be read and understood by loan operations staff.
• Demonstrated proficiency in Excel.
• Contract Administrator experience preferred.

 Required Education:

• Bachelor’s degree from an accredited college or equivalent in related years’ work experience.

 Additional Comments:

River City Bank is an Affirmative Action and Equal Opportunity Employer with a commitment to diversity. Individuals seeking employment at River City Bank are considered without regards to ancestry, age, color, physical or mental disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, race, religion, sex, sexual orientation, protected veteran/military status or any other consideration made unlawful by federal, state or local laws.

Note: River City Bank does not sponsor applicants for work visas.  Please submit your application by using the following link:  https://app.jobvite.com/j?cj=oy7h6fwM&s=SacLegalSecretariesAssoc

POSITION AVAILABLE IMMEDIATELY with a small Sacramento Law Firm specializing in Litigation involving Trusts and Estates.

What do we need?

We need someone to get our physical case files up to date, assist in distribution of mail, and help the Litigation Team with various administrative tasks before taking on additional responsibility. An average day would include the following:

• Sorting mail and filed legal documents into respective categories for physical filing (e.g. correspondence, pleadings, discovery); physically filing legal documents in case files
• Scanning same daily mail into electronic format, saving into respective electronic case folders, and emailing to relevant attorneys within 24 hours of receipt
• Tracking current processes and procedures for litigation filing
• Manage the off-site file retention of stored files
• Drafting and maintaining electronic record of status of each case filing
• Photocopying large volumes of documents
• Preparation of UPS shipments
• Processing outgoing mail
• Data entry into case management system at attorney’s direction.
• Redacting documents to be filed at attorney’s direction using PDF
• Ability to frequently lift and/or move files, boxes and other items weighing up to 20 lbs.
• Other tasks as assigned by supervisor

Who are you?

Self-Motivated. We do not micromanage our people. You must be able to work autonomously. If you do not have something to do, will you ask for more work or find a task yourself?

Highly Communicative. Dedicated Constant Communication is a core value. We work in a fast-paced environment and we need all of our team members to collaborate to make sure all the work gets done. Ask if you have a question or need help.

Accountable. Accountability to one’s own tasks and to the deadlines requested, ability to prioritize to be sure that the day’s tasks are handled by using good focus.

Humble. Are you willing to take on any task assigned to you, no matter how small?

Looking for Opportunities for Growth— Why? Because we want to grow. Striving for excellence is a core value and you must have a desire to grow personally and professionally. Take pride in your work product. While this is a short-term position, it has the potential to turn into a long-term position with greater job responsibility and an expanded role on the team.

Comfortable with Technology. We believe in technology. We try to harness it to our advantage. You must be familiar with Microsoft Word and Excel, Adobe PDF, and a fast learner regarding our various software that help run the day to day tasks. You must have a high aptitude with computer software.

Preferred Experience:  Litigation filing experience and/or legal background is a plus, but not required. However, you must be willing to learn litigation basics and adapt within 1-3 weeks of starting.

Hours:  Monday – Friday 8:30 a.m. – 5:00 p.m. Salary negotiable depending on experience. Starting Salary: $13.50 /hour. Resumes should be submitted in Word or PDF format.  Email to:  jlong@hackardlaw.com.

Porter Law Group, Inc. is currently seeking a paralegal.  Preferred candidate must be experienced in litigation procedures, filing in all California and federal courts, calendaring, discovery, trial preparation, and related administrative duties.  This position will support three attorneys.

Requirements:

• Experience in litigation preferred
• Ability to multi-task
• Strong calendaring/e-filing skills and knowledge of court rules, dates, procedures
• Excellent proof reading skills
• Ability to work under minimal guidance
• Strong initiative and problem-solving skills
• Legal research experience

Competitive salary and benefits offered.  Please submit cover letter and resume to:  Brittany Rupley Haefele at Bhaefele@porterlaw.com.

A personal injury law firm is seeking an experienced litigation secretary with at least 10 or more years of legal experience in civil litigation for their Roseville/Rocklin, CA office.  Law firm actively prosecutes personal Injury cases, and requires the candidate to be well versed in litigation and trial support skills.  Candidate must be experienced in dictation/transcription, must have experience in preparation and filing of pleadings—state and federal, (including e-filing), must have experience in discovery, have advanced computer skills with, including but not limited to, Microsoft Office and LexisNexis.  Candidate must have the ability to work autonomously.  This position is a “get in and go” position with little room for training.  Candidate must have the ability to complete tasks in a timely manner, a strong work ethic and pleasant, positive attitude.  Candidate will be setting/confirming appointments, typing correspondence, opening and processing mail, performing other tasks as needed.  Candidate must have a friendly attitude, the ability to connect with clients both in person and on the phone.

Candidate’s direct responsibilities include providing direct legal assistance to firm partner.  Draft pleadings, correspondence, discovery, transcription, motions, research, trial preparation, (including jury instructions) maintain complex calendar, including discovery and trial limitations, coordinating and planning meetings, depositions, travel and arbitrations, knowledge of State and Federal Court Rules, filings and E-file.  Interface with judges, arbitrators, doctors, experts, attorneys and clients.  Maintain files in an up-to-date and orderly manner.  Must have the ability to work under pressure.  Law Firm offers competitive compensation and benefits.  To apply, please send resume to pijobposting@gmail.com.

Legal Secretary to provide administrative and legal duties for attorneys in management/administration practice.  The legal secretary is responsible for providing support in the preparation of transactional documents and filings for corporate clients and assisting attorneys with their practice as necessary.

Requirements:

Minimum of 5 years’ legal secretarial/administrative work experience.  Experience working with attorneys in a law firm environment preferred.  Experience in both litigation and transactional practices preferred.  Microsoft Word, Outlook, Excel, and PowerPoint.  Must have excellent communication, customer service, and interpersonal skills.  Firm is located Downtown, Sacramento.  Parking and excellent benefits provided.  Firm prides themselves in providing a positive team-oriented, appreciated atmosphere.

Fujitani Consulting has several opportunities available, visit our website for detail or e-mail christopher@fujitaniconsulting.com.

Stable law firm based in Sacramento is growing and seeking a new paralegal to add to their team.  Firm works in a highly specialized area of law however; strong litigation skills are required.  To become a part of this professional organization, strong research skills and experience working within different states, helpful.  Passionate and self-motivated are key traits!  Contact geri@fujtianiconsulting.com or visit our website at www.FujitaniConsulting.com.

Greenberg Traurig, a global law firm, currently has an excellent full-time employment opportunity in its Western Regional Docketing Center located in our Sacramento office.  Our Sacramento docketing team provides centralized litigation docketing services utilizing ProLaw for our Sacramento, Silicon Valley, San Francisco, Los Angeles, Orange County, Las Vegas and Denver offices.  We offer competitive compensation and an excellent benefits package.  For complete job posting and how to apply, please click here.

Midsize labor and employment boutique law firm is seeking an experienced paralegal to work with attorneys on all aspects of their practice.  Primary responsibilities to include drafting correspondence, preparing pleadings and responding to discovery, research for briefs and motions, data compilation (wage hour timekeeping/pay analysis and spreadsheet reporting), file maintenance as well as organization and preparation for trial.  Ideal candidate will have client contact and witness interview experience along with strong computer skills including knowledge of Microsoft Office (Excel, Work, Power Point, and Outlook), Adobe Acrobat and Westlaw.  This Sacramento firm offers a competitive salary and benefits package including:  PSP/401(k) plan; health, dental, life, long-term disability and vision insurance; vacation and sick leave.  Please e-mail your resume and a brief cover letter including hourly salary requirements and availability to HR@cookbrown.com.

A Legal Secretary II performs a wide variety of specialized legal clerical and general clerical work, which includes composing and typing legal documents and correspondence, processing of legal documents, and maintenance of legal case records.  Incumbents may be required to use shorthand to perform some work assignments.  The range of duties typically involves performing work in multiple, unrelated areas of law and for several attorneys, and/or other staff.

Legal Secretary II is characterized by responsibility for a wide variety of complex legal clerical work requiring independent judgment and discretion, and is subject to minimal work direction and instruction.  Positions allocated to this class frequently provide lead direction to other clerical staff.  This class is comparable to other clerical classes at the leadwork or advanced journey level, but is differentiated from them by the specialization in and knowledge of legal clerical work.

Minimum Qualifications: 

EITHER:  One year of experience in Sacramento County service in the class of Legal Secretary I.

OR:  Two years of clerical experience involving the preparation and processing of legal documents for court action such as those described in the Examples of Duties (located in the class specification). Education or training from an accredited college, business school, or training school that is directly related to the Knowledge and Abilities specified for this class may be substituted for a maximum of one year of the required experience (30 semester units or 45 quarter units equal one year of experience).

Special Requirements:

All positions in this class require the ability to type from clear copy at the rate of 50 net words per minute.

Qualified applicants are encouraged to apply immediately.  All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM, see cut-off dates on job announcement.  Please include a typing certificate with your application.  Click here to apply.

Matheny Sears Linkert & Jaime, LLP (MSLJ) is a full-service general civil law firm located in Sacramento. MSLJ is looking for a litigation secretary with skills and abilities as outlined below. This is a full-time position with competitive pay and benefits. This position requires a minimum of three years of experience as a litigation secretary in a law office. Must have knowledge of federal and state court procedures and proficient knowledge of court e-filing requirements. Must have electronic calendaring experience (comparable to Abacus).

The responsibilities of this position are as follows:

• General clerical duties
• Maintain files
• Calendaring of daily mail
• Ability to transcribe from dictation
• Ability to draft correspondence and documents for approval by attorneys
• Scheduling of appointments and depositions
• Maintain electronic calendar
• Trial preparation
• Create and format table of authorities and table of contents

The ideal candidate will have strong organizational, written, and verbal communication skills. Needs to be able to multitask and prioritize. Must be able to communicate with people in a pleasant and professional manner. Must have a good attitude and ability to work with others in a team environment. Interested applicants should send resume, cover letter, and salary requirements to lpitzer@mathenysears.com.

POSITION AVAILABLE IMMEDIATELY with a small Sacramento Law Firm specializing in workers’ compensation representing injured workers.  Looking for a legal assistant with the following skills:  excellent word processing and typing skills, including dictation, transcription, proof-reading and grammar; ability to prioritize workload, follow instructions and stay on task; extensive experience with Microsoft Office products, including Word, Excel and Outlook; working knowledge of EAMS and filing requirements of the Workers’ Compensation Appeals Board is preferred; pleasant personality and good attendance.  Some education is preferred such as business college, associate’s degree or bachelor’s degree.  Experience in the legal field is required.  Please send your cover letter and resume in PDF format via e-mail to office@wmlarochelaw.com.

POSITION AVAILABLE IMMEDIATELY with a small Sacramento Law Firm specializing in workers’ compensation representing injured workers.  Looking for a file clerk with excellent organizational skills to assist with filing and indexing of medical records and legal documents, including physically moving file boxes upwards to 40 lbs., file and process mail and occasional back up answering phones, pleasant personality and good attendance.  Excellent computer skills including typing, proof-reading and grammar are necessary.  Please send your cover letter and resume in PDF format via e-mail to office@wmlarochelaw.com.

Somach Simmons & Dunn, a mid-size environmental law firm, seeks a paralegal with a minimum 5 years of litigation experience that includes case management and trial preparation.  This individual will work closely with attorneys and other paralegals handling cases in their day-to-day and pre-trial management.  Essential functions include:  Gather, organize, summarize and index documents from various sources.  Draft correspondence, pleadings, discovery, motions, subpoenas, client reports and other related documents.  Cite check and shepardize pleadings.  Review and analyze discovery productions.  Accurately maintain and update data to detailed client and case-specific databases.  Assist attorneys in discovery preparation and implementation, and preparation for hearings and trials.  Be able to analyze and accurately interpret court procedures and rules, and have a knowledge of federal and state court deadlines.

McDonald Carano LLP, one of the largest law firms in Nevada, currently has an excellent full-time legal secretary opportunity in the Private Wealth Group of our Reno, Nevada office.  We offer relocation assistance, competitive compensation, and an excellent benefits package for the ideal candidate.  Having been awarded Best Place to Work five years in a row shows our commitment to maintaining a positive culture and work-life balance.