Employment

Law Office of Amanda R. Hall, Inc., a professional law firm in Elk Grove, practicing primarily in Family Law and Estate Planning, is looking for a detail oriented and organized secretary to support a sole practitioner in her caseload.  Communication skills and organizational skills are a must.  This position requires a minimum of three years’ experience as a family law secretary.  Must have knowledge of the family law forms and the ability to keep track of case status.  Candidates proficient with MyCase is preferred.

Responsibilities:

• Preparation, proofreading and filing of legal documents
• Maintaining electronic and paper files
• Calendaring of daily mail/managing attorney calendars
• Ability to transcribe from dictation
• Ability to draft correspondence and documents for approval by attorneys
• Scheduling of appointments and depositions
• All aspects of trial preparation
• Create and format table of authorities and table of contents

The ideal candidate will have strong organizational, written and verbal communication skills and have the ability to multi-task.  Must be able to communicate with people in a pleasant and professional manner.  Must have a good attitude and ability to work with others in a team environment.  Qualified individuals should send their resume to Amanda@AmandaRHall.com.

Evers Law Group is seeking an experienced litigation secretary or paralegal to work from October 15 through at least December 15, 2018, to fill a position while an employee is out on medical leave.  The successful candidate should be detail oriented, be proficient with Microsoft Office Suite and the preparation of law and motion documents, including litigation calendaring and service requirements.  Abacus and Timeslips experience is a plus.  We are a casual firm located in the Arden Arcade area and are offering competitive pay based on experience.  Please send your resume to k.evers@everslaw.com.

Matheny Sears Linkert & Jaime, a Sacramento civil litigation defense firm, is looking for a take-charge litigation secretary to support two partners and an associate on a complex litigation desk.  Communication skills and organizational skills a must.  This position requires a minimum of three years’ experience as a litigation secretary.  Must have knowledge of federal and state court procedures and proficient knowledge of court e-filing requirements.  Must have electronic calendaring experience (comparable to Compulaw).

Responsibilities:

• Preparation, proofreading and filing of legal documents
• Maintaining electronic and paper files
• Calendaring of daily mail/managing attorney calendars
• Ability to transcribe from dictation
• Ability to draft correspondence and documents for approval by attorneys
• Scheduling of appointments and depositions
• All aspects of trial preparation
• Create and format table of authorities and table of contents

The ideal candidate will have strong organizational, written and verbal communication skills and have the ability to multi-task.  Must be able to communicate with people in a pleasant and professional manner.  Must have a good attitude and ability to work with others in a team environment.  Qualified individuals should send their resume to lpitzer@mathenysears.com.

Daponde Simpson Rowe PC, a 10-attorney firm in downtown Sacramento, is seeking an experienced litigation secretary to work with attorneys in its health care law practice.  The successful candidate should be detail oriented and should have proficiency with Microsoft Office Suite, preparation of law and motion documents, litigation calendaring and service requirements, and must be able to work well with clients and assist the assigned attorneys in balancing multiple counseling and litigation tasks.  We are looking for someone with strong proofreading/editing skills and experience with court filing procedures, including e-filing.  We are a collegial firm with competitive pay and benefits and are looking for a talented secretary to join our team.  Please send your confidential resume to admin@dsrhealthlaw.com.  Equal Opportunity Employer.

The California Mental Health Services Authority (CalMHSA) is a Joint Powers of Authority (JPA), formed in 2009, for the purpose of creating a separate public entity to provide administrative and fiscal services in support of the County Members’ Mental/Behavioral Health Departments acting alone or in collaboration with other counties.

We are seeking a full-time legal assistant to work in our Rancho Cordova Office. Qualified candidate will have a minimum of three years of experience as a corporate legal assistant. Experience with contracts a plus. Strong skills in Word and the ability to create and work in complex corporate documents required. Must be a fast learner who thrives on organization, attention to detail, is a self-starter, responsive, and team oriented. Must possess professional attitude. We offer a competitive compensation package and collegial work environment. We are committed to creating a diverse work environment and are proud to be an equal opportunity employer.

Kingsley Bogard LLP, a boutique law firm representing public entities, is looking for a legal secretary with 5 to 7 years’ experience to support two attorneys.  Duties include word processing, scheduling/calendaring, proof-reading, and other secretarial tasks in support of attorneys, as well as basic administrative tasks including phones, copying, scanning, and office organization. Professional environment with heavy client contact.  Must type 80 wpm with minimal errors and be proficient in Microsoft Office.  The ideal candidate will be detail oriented, with strong organizational and prioritization skills.  Kingsley Bogard LLP provides competitive compensation:  salary commensurate with experience, employee-only medical and dental, and 401(k).  Interested candidates should send resume with cover letter to mamador@kblegal.us.  (No phone calls, please.)

No jerks rule.  Child friendly.  Award winner.  Innovative.  Socially-engaged.  Tech-focused.  The list goes on, and one thing has always remained the same.  Lozano Smith’s core is based on relationships, and that has allowed us to become and remain California’s premier public agency law firm.  As a result, Lozano Smith continues to grow at a fast yet steady pace.  That’s where you come in.  We are looking for innovative employees who are passionate about education, schools, cities, counties, and other public entities that directly impact the lives of those in California communities.  You will come to find that we invest time, training, mentoring and resources in those we hire and provide the tools necessary for our employees to be successful.  Experience a friendly, business casual and modern environment with competitive salary and benefits package.

We currently have an opening in our Sacramento office for a legal secretary.  Qualified candidates are team players with excellent communication, and interpersonal skills, and are able to work with a variety of people.  Must be highly organized, detail-oriented, and be positive, proactive, and professional.

This is an entry to mid-level, full-time position.  Candidates must have

• one to three years legal secretary and/or administrative assistant experience;
• exceptional writing, proofreading, technology, and administrative skills;
• advanced knowledge of and experience with MS Word, Outlook, PowerPoint, and type at least 75+ wpm;
• excellent communication and critical thinking skills;
• the ability to multitask and work with several attorneys simultaneously; and
• a four-year degree (preferred but not required).

We invite interested applicants to learn more about our firm’s culture, diversity, and practice areas on our website:  www.lozanosmith.com.  Qualified individuals should send their cover letter and resume to supportjobs@lozanosmith.com.

Preeminent, boutique law firm in Sacramento specializing in natural resources, energy and real property law is seeking a motivated and well organized legal assistant to join our team.  Minimum requirements include 7+ years’ experience in litigation, including strong familiarity with both state and federal courts, attention to detail, excellent client service skills, ability to work under pressure, demonstrated verbal and written communication abilities, desire to work in a team-oriented environment and assist with administrative tasks, and proficiency in Word, Outlook, Excel, and PowerPoint.  Additional experience in dealing with county recorder’s offices and regulatory agencies, including the California Energy Commission and California Public Utilities Commission, is desired but not required.  Full benefits and competitive salary (DOE) included.  This is a full-time position.  Please send a cover letter, resume, and letters of recommendation to admin@daycartermurphy.com.

The Court of Appeal, Third Appellate District, Sacramento, California, is accepting applications for a Judicial Secretary I/II.  The level of appointment and starting salary will be commensurate with experience.  Duties include support to attorneys, ability to type and proofread legal documents, manage phone calls and support office work.  Minimum qualification is graduation from high school and two to three years of general secretarial or legal processing experience.  For a complete job announcement and application, please visit http://www.courts.ca.gov/careers.htm.  Filing deadline is 5:00 PM, Friday, October 1, 2018. EOE

Danielson Kim Law Group (www.DanielsonKim.com) is a dynamic and energetic two-attorney law firm situated just across the American River near Sacramento State University.  We practice in debtor/creditor law (principally judgment enforcement), with additional practice in real estate, bankruptcy, and occasional business litigation.  We are young lawyers who maintain a more relaxed office environment than you are likely to find elsewhere, yet we are strictly focused on producing excellent results for our clients and are obsessive in our advocacy.

We are looking for someone who has a strong work ethic, possesses good critical thinking skills, is diligent and detail-oriented, works independently, takes initiative, is genuinely motivated to get the job done right, and seeks and offers creative solutions.  Since we pride ourselves on using the most advanced technology, we are looking for an individual who is willing to learn our different systems and workflows.  In addition to the desired professional skills, we are looking for someone who is friendly and has a good sense of humor and likes dogs (there’s a friendly black Labrador/Border Collie in the office).

Hiring for full-time paralegal for a probate/conservatorship/guardianship attorney.

Responsibilities and Duties:

• Schedule client appointments and attorney meetings
• Transmit filings by courier to the courts
• Organize client files, copying, filing, indexing, etc.
• Proficient in Microsoft Word and Outlook
• Maintain attorney calendar by scheduling court appearance dates, pleadings, and filing requirements
• Represent attorney by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney.

Looking for someone who is organized, reliable, professional, punctual, multi-functional, personable and detail-oriented.  Minimum 3 years’ experience working in a law firm required.  Please send resumes to:  miller-schulze@mjplawfirm.com.

The Document Specialist will work in a team-oriented environment and is responsible for providing administrative support to the firm, including attorneys, paralegals, secretaries and managers.  The DS/Word Processors must make sound judgments handling work and communicating with others including their co-workers.  Word Processors respond to inquiries and collaborate with other departments and administrative staff in order to provide consistent and quality workflow support to the firm.

Requirements:

• Legal document and/or Legal Secretary experience
• Outstanding computer skills
• Strong proofreading skills
• IT Support experience, helpful
• Experience with document management programs

Firm offers a full menu of benefits, including parking.  Submit resume to:  Geri@fujitaniconsulting.com.  Creating legal careers for over 20 years.

Legal Secretary to provide executive admin support to attorneys in corporate, business, and transactional law.  The Legal Secretary is responsible for the preparation of legal documents such as corporate minutes, creating business entities, working closely with the Secretary of State’s office.

Requirements:

• Five years of Legal Secretarial/Administrative work experience
• Experience in both litigation and transactional practices preferred
• Knowledgeable of Microsoft Word, Outlook, Excel, and PowerPoint
• Must have excellent communication, customer service, and interpersonal skills

Firm offers competitive compensation, benefits and many extras to make your employment a positive and successful experience.  Submit resume to:  Geri@fujitaniconsulting.com.  Creating legal careers for over 20 years

Rivera & Associates, a six-attorney civil defense law firm, seeks a legal secretary with experience in civil litigation and paralegal tasks.  This is not an entry-level position; candidates must have a minimum of three years of experience in civil litigation.  Work hours are Monday through Friday 8:30 a.m. to 5:00 p.m.

Duties include preparation, proofreading, and filing of legal documents, preparation of discovery documents, managing attorney calendars, organizing and maintaining client files, corresponding and communicating with clients, carriers, courts, and attorneys.  Knowledge of both state and federal rules of court and civil procedure is required.

Candidates must be proficient in the use of MS Windows, MS Office (Word, Excel & Outlook), Word Perfect and case management software (Time Matters & Timeslips).

Candidates are required to pass a background check, be able to work cooperatively, communicate well, have a professional appearance and demeanor, good judgment, and exceptional attention to detail and accuracy.

Rivera & Associates is prepared to provide compensation commensurate with experience and provides employee only medical and a 401(k).  Interested candidates should send in PDF format a cover letter with salary requirements and resume to jonathan@jmr-law.net.  (No phone calls, please).

AV Rated Sacramento civil litigation defense firm with practice areas in bodily injury and construction defect seeks experienced legal assistant.  This person will support three attorneys in the litigation department in preparing pleadings, discovery, correspondence, judicial forms.  Legal Assistant will run lead on trial preparation and management of trials.

Qualifications and Requirements:

• Ability to take direction from attorneys and also work independently in drafting and editing legal documents and correspondence.
• Ability to work effectively within a team environment and be proactive.
• Ability to work under pressure in a fast-paced environment.
• Ability to multitask.
• In depth experience with trial preparation.
• In depth experience with legal calendaring in state and federal courts.
• Working knowledge of both state and federal local rules, court filing and service procedures (including e-filing and e-service), motion, discovery, pretrial deadlines, and calendaring.
• Knowledge of legal concepts, terminology, principles and practices.
• Ability to serve as Case Manager and understand the flow of litigation.
• Excellent English grammar, spelling, proofreading and typing skills.
• Computer proficiency in Microsoft Word, Excel, Powerpoint and Outlook.
• Technologically savvy, ability to quickly learn or already have proficiency with LN PC Law and LN Time Matters.
• Excellent verbal and written communication skills.

This is a full-time position, Monday through Friday, in Sacramento, California and requires a minimum of 7 years of legal secretarial experience.  The firm offers a competitive compensation package including excellent benefits.  Please e-mail a resume and a cover letter telling us about yourself and your experience to Cherrin@diepenbrockcotter.com.

Olson Hagel & Fishburn, LLP, Sacramento, seeks an experienced Litigation Secretary.  Qualified candidate must possess 7-10 years of litigation experience and have a strong knowledge of both the Sacramento Superior Court and State Court of Appeal rules and regulations.  Experience with writs of mandate preferred.  Advanced skills in Microsoft Word 2013 and Outlook are a must.  Candidate must be willing to mentor and help train other staff members with formatting and court rules.  Ideal position for someone who is looking for a part-time or flexible schedule.  Our firm offers a competitive salary.  Submit resumes to:  Connie@olsonhagel.com.  Please no phone calls.

Ubaldi and McPherson is hiring for a Legal Secretary.  Part-time position (30 hours per week), Tuesday-Friday.

Requirements:

• 5+ years of experience as a Legal Secretary specializing in litigation and probate is a needed.
• Knowledge of federal and state court filing procedures.
• Experience in medical malpractice insurance defense is a plus.
• Knowledge of transcription.
• Proficient in WordPerfect, Legal Solutions, Abacus, TimeSlips and Microsoft Outlook.
• Ability to proofread and format all materials.
• Knowledge of scheduling court hearings, conference calls, and depositions.
• Ability to organize and prioritize workload.
• Typing skills of 65+ wpm.

Job Duties:

Prepare drafts and revise, format and finalize a wide variety of documents, including discovery, correspondence, memoranda, agreements, and legal pleadings.  Review incoming correspondence and pleadings for important dates/calendaring.  Answer and route phone calls.

Please send cover letter and resume to attorney Dennis McPherson dpm@umllp.com and Office Administrator Laura Smith lsmith@umllp.com.

Busy Folsom Family Law office seeks a full-time paralegal/legal assistant with a minimum of one year of experience working in family law.  We are looking for a candidate who is highly organized, can multitask in a fast-paced environment, and has the ability to pay attention to detail and wants to work in a friendly environment.

Job Qualifications:

• Strong work ethic, motivated, and dependable
• Excellent telephone etiquette in a professional manner
• Strong written and oral communication skills
• Ability to follow instructions closely
• Strong organizational and time-management skills

Job Duties:

• Answer phone and calendar appointments
• Meet and greet clients
• Copy, fax, scan and file documents
• Prepare client correspondence
• Prepare documents to file with the court
• Calendar court hearings and deadlines
• Create and maintain files in an organized manner

Benefits include a retirement plan option.  Compensation DOE.  Please submit your resume and cover letter, including salary requirements, to Amanda at amanda@adblawoffice.com.

Garner Law Office is seeking a Paralegal/Legal Secretary with at least 3 years of experience in Civil Litigation for its Downtown office location.  Applicants should have knowledge with court procedures and calendaring in civil cases, as well as experience maintaining files, preparing documents for filing, and assisting attorneys in preparation for trial and/or arbitration.  This is a full-time position with competitive pay and benefits commensurate with experience.  Office hours are 8:00 a.m. to 5:00 p.m.  Experience with Word, Outlook, and Legal Solutions is required.  Interested applicants should send a resume and cover letter to john@garner-associates.com.

Johnson Schachter & Lewis A Professional Law Corporation is seeking a Legal Secretary with at least 3 years of experience in Civil Litigation.  Must have knowledge and experience with state and federal court filings and deadlines.  Knowledge of court procedures is a must.  Must have experience calendaring, working a case from beginning to end.  Must be very accurate with proof reading skills, typing, and filing of legal documents.  Accuracy and attention to detail is a must.  Typing speed must be 60wpm+.  Experience with Word, Outlook, and Legal Solutions is required.  Professional manner of communication with attorneys and other office staff is required.  Office hours are from 8:00 a.m. to 5:00 p.m. and this is a full-time position.  Interested applicants should send resume and salary requirements to info@jsl-law.com.

Matheny Sears Linkert & Jaime, LLP (MSLJ) is a full-service general civil law firm located in Sacramento. MSLJ is looking for a litigation secretary with skills and abilities as outlined below. This is a full-time position with competitive pay and benefits. This position requires a minimum of three years of experience as a litigation secretary in a law office. Must have knowledge of federal and state court procedures and proficient knowledge of court e-filing requirements. Must have electronic calendaring experience (comparable to Abacus).

The responsibilities of this position are as follows:

• General clerical duties
• Maintain files
• Calendaring of daily mail
• Ability to transcribe from dictation
• Ability to draft correspondence and documents for approval by attorneys
• Scheduling of appointments and depositions
• Maintain electronic calendar
• Trial preparation
• Create and format table of authorities and table of contents

The ideal candidate will have strong organizational, written, and verbal communication skills. Needs to be able to multitask and prioritize. Must be able to communicate with people in a pleasant and professional manner. Must have a good attitude and ability to work with others in a team environment. Interested applicants should send resume, cover letter, and salary requirements to lpitzer@mathenysears.com.

Our environmental law firm has an opening for an experienced legal secretary. We practice in both federal and state court. Our office is located near Loehman’s Plaza. Free parking. Qualified candidates must be familiar with PACER, federal and state court filing procedures and requirements. Our practice, representing governmental entities against polluters, is challenging. The ideal candidate will be an eager learner, responsible, and a self-starter. The position requires being able to work on different projects with different teams. Some travel may be required for trials. We use WordPerfect, Word, and Excel. Client contact is minimal. Casual attire. Wages are competitive. Healthcare benefits, for employees and their dependents, are superb, with participation in the 401K after one year. Please e-mail a cover letter and current resume to blumlaw@att.net.

HMS Law Group LLP, a family run law firm located in Downtown Sacramento is looking for a paralegal to provide support in the following practice areas:  Estate Planning, Trust Administration, and Probate.  May include contacting clients to secure needed information, drafting documents, facilitating client signing appointments and notary services.  Looking for a compassionate, organized individual to support our practice.

Preferred Education and Experience

• Bachelor’s Degree
• Paralegal Certification or equivalent
• Notary Public
• Three years of related experience

Essential Functions

• Support attorneys in drafting comprehensive estate plans for clients, including review of client information provided in questionnaires and initial attorney meetings, preparing client documents and executing client documents.
• Assist in coordination of the valuation process of the assets of the estate.
• Manage case flow and deadlines for probate matters
• Assist with funding assets into the estate plan and recording deeds with the county offices.
• Maintain client files and prepare materials for client meetings
• Calendar critical deadlines for court proceedings
• Correspond, communicate, and work directly with clients to respond to their questions, requests, appointment requests, etc.

Please submit resume with writing sample to nliotine@hmslawgroup.com, Subject Line:  Estate Planning Paralegal Position.

HMS Law Group LLP, a family run law firm located in Downtown Sacramento is looking for a paralegal to provide support in the following practice areas:  Business, Real Estate, and Construction.  Primary workload will be transactional with light litigation support.  May include contacting clients to secure needed information, drafting documents, facilitating client signing appointments and notary services.  Looking for a compassionate, organized individual to support our practice.

Preferred Education and Experience

• Bachelor’s Degree
• Paralegal Certification or equivalent
• Notary Public
• Three years of related experience

Essential Functions

• Support attorneys with maintaining corporate records and tax documents.
• Draft entity formation documents, minutes, resolutions, and by-laws.
• Prepare dissolution documents and complete filings with Secretary of State.
• Assist attorney with review of contracts, loans, and leases.
• Draft lease amendments, contracts, and ancillary documentation.
• Correspond, communicate, and work directly with clients to respond to their questions, requests, appointment requests, etc.
• Light litigation support.

Please submit resume with writing sample to nliotine@hmslawgroup.com, Subject Line:  Estate Planning Paralegal Position.

Growing plaintiff’s personal injury law firm seeks legal secretary that shares the desire to be all that they can be.  Applicants must possess a strong work ethic, positive attitude, detail oriented, excellent writing skills, team player and tech savvy.  Responsibilities include reviewing and summarizing medical records, propounding and responding to discovery, drafting correspondence and demand letters, calendaring deadlines, and communicating with clients.  We are seeking applicants with at least one year of personal injury experience, but we are open to all applicants that possess the above attributes and a desire to learn.  Benefits include health insurance, paid vacation/holidays, sick time, and retirement.  Salary is commensurate with experience.  Please e-mail current resume and a writing sample to Ashley@pieringlawfirm.com.

A Legal Secretary II performs a wide variety of specialized legal clerical and general clerical work, which includes composing and typing legal documents and correspondence, processing of legal documents, and maintenance of legal case records.  Incumbents may be required to use shorthand to perform some work assignments.  The range of duties typically involves performing work in multiple, unrelated areas of law and for several attorneys, and/or other staff.

Legal Secretary II is characterized by responsibility for a wide variety of complex legal clerical work requiring independent judgment and discretion, and is subject to minimal work direction and instruction.  Positions allocated to this class frequently provide lead direction to other clerical staff.  This class is comparable to other clerical classes at the leadwork or advanced journey level, but is differentiated from them by the specialization in and knowledge of legal clerical work.

Minimum Qualifications: 

EITHER:  One year of experience in Sacramento County service in the class of Legal Secretary I.

OR:  Two years of clerical experience involving the preparation and processing of legal documents for court action such as those described in the Examples of Duties (located in the class specification). Education or training from an accredited college, business school, or training school that is directly related to the Knowledge and Abilities specified for this class may be substituted for a maximum of one year of the required experience (30 semester units or 45 quarter units equal one year of experience).

Special Requirements:

All positions in this class require the ability to type from clear copy at the rate of 50 net words per minute.

Qualified applicants are encouraged to apply immediately.  All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM, see cut-off dates on job announcement.  Please include a typing certificate with your application.  Click here to apply.