A recruitment for a second Probate Examiner is open, as of November 15, 2023. Final filing date is December 8, 2023.

Please refer to the job announcement for information about the requirements of the position.

To view the job announcement please visit: https://www.governmentjobs.com/careers/scstanct.

To apply, you will be required to create an account and build your application.  You will be able to attach a resume and any other documents you desire. Paper applications are not accepted.

Summary of Position:

Our Sacramento office has the opportunity for an experienced Office Assistant to join the Firm’s expanding practice.  This position supports the delivery of quality legal services to clients by providing excellent customer service as the first line of contact either by phone or in-person.  This position also works collaboratively and cooperatively with others in the Firm in a team-oriented environment by providing clerical support to the attorneys, office administrator, paralegals and practice assistants as needed.

Qualified applicants with arrest and conviction records will be considered for the position in accordance with the Fair Chance Ordinance.

Essential Functions:

Below are the essential functions of the position.  Successful job applicants will be able to perform these functions:

• Reception Duties: Answer multi-line phone system promptly in a professional, courteous and helpful manner.  Screen phone calls and take messages as required or route callers to their destination.  Communicate effectively and professionally with clients and with others in the Firm.  Receive and direct clients and visitors.  Maintain conference rooms and location specific calendars.  Keep general state of reception area and conference rooms tidy.  Maintain visitor and delivery logs.  Record receipt of all incoming hand deliveries via Federal Express, UPS, etc.
• Records and File Room: Create client file labels and assemble physical files.  Maintain central file room including, but not limited to, keeping client files in order with adequate space for incoming files and filing, pull and reshelf files as needed.
• Kitchen Maintenance: Load, unload, run dishwasher and ensure kitchen is organized.  Inventory, order, and restock beverages and supplies as needed.
• Copiers, Meter Machine: Stock copiers with paper daily.  Coordinate copier and meter machine repairs with service provider, as needed.
• Library: Ensure library subscriptions are current and requests for new additions are approved, ordered and shelved accordingly.  Receive incoming subscriptions and update library and law binders accordingly.
• Office Supplies: Inventory, order and stock office and kitchen supplies regularly.
• Mail: Retrieve, sort, scan, and distribute incoming mail.  Process outgoing mail and deliver to mailbox.  Create shipping labels and assist with mailings.
• Facilities: Submit electronic work orders to building management for maintenance requests and monitor for completion. Manage and order parking validation tickets.
• Firm Functions: Assist office administrator and attorneys with planning, set-up, and various other responsibilities related to firm functions held within the local office and offsite locations. May require duties before/after normal business hours and limited travel.
• General Administrative Duties: Typing, printing, scanning, processing invoices and attorney/staff’s expense reimbursements, miscellaneous office projects, and general assistance to office administrator.

Requirements:

• 1+ year of previous experience in an Administrative or Office Assistant role is preferred.
• Excellent interpersonal and customer service skills.
• Excellent communication skills, written and verbal.
• Knowledge of basic legal terminology.
• Ability to read, respond timely/accurately to and organize a high volume of emails.
• Ability to work on multiple tasks.
• Good organizational skills including filing and calendaring.
• Ability to keep work area organized and tidy.
• Pleasant and clearly understandable phone voice.
• Ability to sit at a desk for one or more hours at a time.
• Ability to lift and carry up to 50 pounds.
• Ability to operate personal computer and other equipment in the office, including (but not limited to) multi-line phone system, e-fax, presentation equipment, copier and scanner.
• Proficient with Outlook, Excel, Word, PowerPoint.
• Good typing speed with few errors.
• Time management skills and ability to work independently as well as with a team.

Benefits:

In accordance with California’s amended labor code as stated in Senate Bill 1162, the expected salary range for this California position is between $35,840 and $53,760. Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law. This position qualifies for the benefits below.

Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Sick Time, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Teladoc (24/7 access to a doctor by phone or online video), Tuition Reimbursement and an Employee Assistance Program.

Contact Information:

To apply, submit your application via the APPLY NOW button on the top of the page.

If you need assistance submitting your application, please e-mail Brooklyn Butler at Brooklyn.butler@ogletree.com with “Sacramento Office Assistant” in the subject line.

Please note, applications submitted via e-mail will not be considered.

Huguenin Kahn LLP, a business and civil litigation law firm servicing California, Colorado, Texas, Washington, and Washington DC, is looking to hire a full-time Civil Litigation Legal Secretary with a minimum of 5 years’ experience for its Roseville-based Northern California office.

The ideal candidate will have trial experience, excellent computer skills, with specific knowledge in Word, Outlook, Excel, CalendarRules, and Westlaw Doc and Form Builder. They should be knowledgeable of various court rules, e-filing procedures, be able to multi-task, and accurately track and calendar deadlines. They must possess strong communication skills, both written and verbal.

The position requires a candidate that is professional, organized, able to prioritize tasks, and is extremely detailed-oriented.

Huguenin Kahn offers a competitive salary ranging from $60,000 to $90,000, depending upon experience, in a friendly/casual work environment.  Interested candidates should submit a cover letter and resume to Diane Tofft, Director of Administration, at dtofft@hugueninkahn.com or via fax to (916) 367-7491.

Huguenin Kahn is Committed to Diversity

Huguenin Kahn is an equal opportunity employer and is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion.  The diversity of ideas, perspectives, and backgrounds of our attorneys and staff leads to the success of our Firm and enables us to develop meaningful client relationships and provide effective legal services.  We embrace that diversity, at all levels, and celebrate our differences, not only within our team but throughout the legal profession and our community.

As part of our Firm’s commitment to diversity, equity, and inclusion, the Firm seeks to:

• Create an inclusive environment where differing perspectives are welcome and everyone is respected, supported, and provided with opportunities to succeed;
• Ensure that the Firm’s professional development programs (including training and mentoring opportunities) and business development efforts are inclusive of all employees;
• Provide an opportunity for attorneys and staff with varying backgrounds and perspectives to participate in leadership roles within the Firm; and
• Support equity in career advancement and business development opportunities.

At the Firm, we place a high degree of value in creating and nurturing a work environment that reflects our commitment to inclusiveness and collaboration.  We respect and value colleagues for their unique perspectives and experiences.  To that end, the Firm expects respectful communication and cooperation between all employees.  We feel this can be achieved through effective teamwork and employee participation, where all employees have a voice and are treated with fairness.  As part of its culture, the Firm also encourages involvement within the communities we serve to promote a greater understanding and respect for diversity.

Cole Huber LLP – Roseville office of municipal defense firm seeks an experienced Litigation Secretary with 5 years of experience to support the multiple senior level attorneys with complex litigation and transactional practices. This is a great opportunity for a motivated, energetic individual to gain practical working experience with opportunity for growth and development. This position requires good communication and organizational skills. The ideal candidate will be a team player.

The Litigation Secretary is responsible for providing administrative support to attorneys on a day-to- day basis, as well as working closely with clients and other team members to ensure effective and timely attention to important legal matters. Strong Microsoft Word features skills and excellent written and verbal communication skills are necessary. Candidate must be a reliable, service-oriented individual who can thrive in a fast-paced, team environment. This position also supports an estate planning practice. Therefore, any candidate must have either knowledge in this area or be willing to learn estate planning.

Essential Job Duties and Responsibilities:

Court filings and litigation case file management. Calendar management and scheduling depositions, mediations, meetings, teleconferences. Ability to respond in real time to rapidly-changing schedules and shifting priorities, and to juggle events across multiple calendars. Knowledge and proficiency with all components of Microsoft Office is essential, as is knowledge and proficiency in the state and federal e-filing systems. Ability to work smoothly, proficiently and professionally with a geographically distributed client base and Legal department, at all levels of the company up to and including senior executives and their staffs. Ability to work cooperatively in a large team environment. Travel planning. Responsible for developing and maintaining legal or business type filing systems with a demonstrated proficiency in proofreading and formatting court pleadings, business letters, and correspondence using Word; preparation of reports using various Microsoft
Office products.

• Manage legal calendar, including but not limited to calendaring court appearances (telephonic and in-person) and law and motion deadlines.
• Check tentative rulings and notify appropriate in-house counsel.
• Review case updates and advise counsel regarding upcoming deadlines including but not limited to discovery and law and motion.
• File documents and/or pleadings via various vendors, ensuring compliance with e-filing rules and e- service procedures.
• Review construction defect matters for Northern California and advise Senior Litigation Counsel regarding case updates.

Knowledge, Skills, and Abilities:

• Complex litigation background is a MUST.
• Previous experience as a legal assistant/secretary at a law firm.
• Calendar experience with legal calendaring system e.g. deadlines, including all trial dates, post-trial deadlines, motion and opposition deadlines, discovery deadlines, etc.
• Knowledge of pleading and discovery documents, including ability to type, edit and format legal documents and correspondence (including TOC/TOA Skills).
• Ability to take initiative; organize and prioritize workload and use own judgement in decision making on how to adequately and efficiently meet all deadlines for multiple attorneys; must have the ability to multi-task effectively; work well independently and as part of a team.
• Excellent written and verbal communication skills.
• Deadline and detail-oriented.
• Ability to file documents online via various vendors, including compliance with e-filing rules and e- service procedures.
• Familiarity with Microsoft Office Suite

The firm offers a competitive salary, excellent benefits package and a congenial work environment. Position begins ASAP. 40 hours per week.  Interested candidates should email their resume with cover letter including salary requirements to mtiongco@colehuber.com. No phone calls, please.

Job Description and Duties

If you desire to work in a customer service-oriented team environment, surrounded by enthusiastic and self-motivated people, then look no further!

The Department of Health Care Services (DHCS) is a dynamic department with ambitious goals and a talented, committed staff. The Office of Legal Services (OLS) provides comprehensive legal support and services to DHCS programs and its employees, and counsels and advises the Director and program staff on legal matters affecting DHCS.

As a valued member of DHCS, you will make it possible for more than 14 million Californians to improve their health and their lives. Your efforts are important to each member of the team, as well as those we serve. As a Legal Secretary at DHCS, you will perform secretarial duties in support of multiple attorneys who work with programs that are vital to the health of our community and provide health care related benefits and services to almost one in three Californians.

The incumbent is responsible for independently performing the most difficult and complex legal secretarial and clerical work, with minimum instruction associated primarily with the functions of the Program Integrity and Compliance Branch including: typing, formatting, proofreading, filing, and serving legal pleadings in multiple jurisdictions, including State, Federal, appellate courts and administrative forums in accordance with legal requirements and deadlines; composing letters, memoranda, and legal correspondence; and coordinating and scheduling court-related services with specific instruction.

If you are interested in this position, it is critical to review the Classification Specifications to determine if you will meet the minimum qualifications (MQ’s). Please make note of Education and Experience requirements for the classification. The Classification Specification and MQ’s can be found here: https://www.calhr.ca.gov/state-hr-professionals/Pages/3224.aspx

This is position is eligible for telework. Please refer to the duty statement attached below and the “Working Conditions” section on this Job Control for additional information.

You will find additional information about the job in the Duty Statement.

Final Date to Apply 10/23/2023

Boutin Jones Inc. has an opening for an Estate Planning Secretary.  Applicant must have five+ years of experience as a legal secretary, three of which will have come as an estate planning secretary or paralegal in a law office or law-related office.  Experience in estate planning, trust and probate administration recommended. Must have computer skills to meet standards of accuracy and speed set by this office.  Spelling, grammar and punctuation must be exceptional. Completion of at least two years of college or vocational school is helpful, but not required.

The candidate will have a team spirit attitude, be able to meet and communicate with individuals pleasantly and represent the law office in an efficient, professional manner.  Must be a team player with willingness to help with coverage.

Necessary Knowledge, Skills, and Abilities:

• Familiar with Court, Secretary of State and County Recorder filing/recording procedures and requirements.
• Proficient in Microsoft Office Suite.
• Experience working with document management systems.
• Document comparison software
• Document formatting software
• PDF Software
• Scanning/OCR software.

 Responsibilities

• Performs secretarial and clerical duties.
• Processes mail daily.
• Handles phone calls for attorneys.
• Responds to and generates email messages.
• Transcribes from dictation.
• Drafts routine correspondence and documents on own initiative for approval by attorneys.
• Schedules appointments and other events.
• Receives clients arriving for appointments (including beverages).
• Maintains electronic calendar for attorneys and self.
• Enters attorneys’ time electronically.
• Makes travel arrangements, hotel reservations and continuing education registrations for attorneys.
• Familiarity with law libraries.
• Familiarity with Courts, primarily Probate Division, Secretary of State and County Recorder filing procedures and requirements.
• Performs conflicts checks.
• Familiarity with Judicial Council forms for probate proceedings.
• Familiarity with estate planning document preparation.
• Familiarity with probate and trust administration procedures.
• Opens New Client / Matters in accordance with firm procedure.
• Creates and maintains files, keeps records and prepares reports as requested.
• Performs other duties as required

Equipment Used

• Computer running Microsoft Windows Operating System
• Ring Central Phone System
• Transcription Software
• Photocopier
• Printer
• Fax
• Scanner
• Postage meter and mail scale

This is a full-time position with competitive pay and benefits. The pay range for this position is $30.00 – $36.00 per hour; pay is based on experience. Highly organized, detail-oriented and dependable candidates should send their resume to Recruiting@BoutinJones.com.

Somach Simmons & Dunn, a mid-sized environmental law firm, is currently looking for an experienced legal secretary with a minimum three years of civil litigation experience, with water law and public agency experience a plus.  Qualified candidates should possess excellent communication, organizational, and computer skills combined with a strong work ethic.  Candidates must have a thorough working knowledge of Word, Excel, and possess excellent spelling, grammar, and punctuation skills.  Working knowledge of both federal and state court rules is required.  Candidates must be able to work independently, have the ability to multi-task, be detail-oriented, and be a team player.

Somach Simmons & Dunn offers an excellent work environment with competitive salary and benefits including paid parking.  The current salary range for this position is $65,000 – $80,000. This position is located in our Sacramento office.  We currently offer a mix of in-office and remote work, which is applicable to this position.

Somach Simmons & Dunn is committed to being an equal opportunity employer and in providing a work environment free of discrimination, harassment, and retaliation.  Interested candidates should send their resume with cover letter including salary requirements to iestrada@somachlaw.com or Somach Simmons & Dunn, Attn: Human Resources, 500 Capitol Mall, Suite 1000, Sacramento, CA 95814 (no phone calls please).

Pioneer Law Group, LLP, seeks a full-time civil litigation secretary.  This position requires a high school diploma with a minimum of three years’ experience, two of which will have come as a litigation secretary or paralegal in a law office or law-related office.  Qualified candidates should possess excellent communication, organizational, and computer skills combined with a strong work ethic. Spelling, grammar, and punctuation skills must be exceptional.  Candidates must be able to work independently, have the ability to multi-task, be detail-oriented, and be a team player.

Necessary Knowledge, Skills and Abilities:

• Proficient knowledge of State and Federal Rules of Court and California Civil Practice Statutes.
• Familiar with Court, Secretary of State and County Recorder filing procedures and requirements.
• Proficient in Microsoft Office Suite.
• Proficient working with document management systems.
• Experience with Scanning/OCR software.
• Experience with Compulaw/Deadlines a plus.
• Proficient knowledge of PDF software, such as Adobe.
• Experience with electronic document Discovery/litigation platforms.

Pay based on experience and qualifications, the current pay range for this position is $25.33 -$32.00 per hour.  Interested candidates should send their resume with cover letter including salary requirements to jean@pioneerlawgroup.net.

Business and civil litigation firm, Smith, McDowell & Powell, seeks full-time Legal Assistant with at least three years of civil litigation experience. Paralegal certification and/or Bachelor’s Degree are preferred, but not required. Applicant must have a strong understanding of California and local Court rules/procedures.

Responsibilities

• Maintaining and organizing client files and evidence;
• Preparation, service and filing of pleadings, discovery, subpoenas, corporate documents and related correspondence;
• Calendaring litigation and other deadlines;
• Filings with the Secretary of State;
• Using a variety of software tools (e.g., MS Office, Adobe PDF Pro, etc.);
• Client management, including taking payments; and
• Answering phones and taking messages.

Requirements

• Experience in legal assistance
• Familiarity with law, legal procedures, and protocols
• Strong attention to detail;
• Excellent computer skills;
• Maintain confidentiality of our clients and their related documents;
• Have the ability to set priorities and be capable of handling multiple interruptions while keeping on task and working independently; and
• Ability to effectively collaborate in a team environment.

To apply, please send cover letter and resume to Maritza Galdos at mgaldos@smplawcorp.com.

Diepenbrock Elkin Dauer McCandless LLP is a Sacramento, California law firm whose practice focuses on construction law, real property law, government contracts law, and complex litigation.

Our Firm seeks a litigation Secretary to provide a high‐quality level of support for our attorneys. Candidates will be required to handle a variety of administrative and secretarial duties and should be able to thrive in a fast‐paced environment. In this role, candidates will work directly with the attorneys and staff, and should have the ability to work well in a team environment. Candidates should have 7‐10 years of experience.

Key Responsibilities Include

• Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations. Run tables in Word.
• Draft routine correspondence, forms, under the supervision of an appropriate lawyer/professional.
• Track, organize, and process reimbursements, invoices, and check
• Run conflict checks, open new client matters, and draft engagement
• Coordinate mailings, deliveries, copying, and courthouse/administrative agency
• Calendar any important client deadlines in our Compulaw calendaring system and
• Perform routine filing, photocopying, scanning, compiling, indexing, and distributing of
• Ensure assignments, which may be complex in nature or require high-level production, are completed in an accurate and timely manner.
• Schedule travel for attorneys, including flights, hotels and/or car
• Serve discovery requests, file, and serve pleadings, set court appearances, coordinate depositions, arrange court reporter, order transcripts, obtain approval of invoices.
• Assist paralegals with preparing documents and binders for
• File and record documents with the County Recorder and Secretary of
• Answer telephone and route phone calls to appropriate lawyer or staff
• Manage daily mail, scan, calendar, and route to
• Assist with managing lawyer’s calendar by scheduling appointments, depositions, meetings (external and internal), hearings, closings, etc.

Required Knowledge, Skills and Abilities

• 7‐10 years supporting attorneys and paralegals with litigation‐related
• Advanced knowledge of Microsoft Office Suite and
• Superb attention to detail, including
• Strong communication skills, including with attorneys, vendors, Court personnel, and
• Knowledge of Compulaw experience is a plus.
• Highly experienced with federal and state court filing procedures and
• Understanding of State and Federal Rules of Court and California Code of Civil

In accordance with the California Pay Transparency Law, the pay range for this position is $33.33 -$46.15 hourly. An individual’s actual compensation will depend on the individual’s qualifications and experience.

Diepenbrock Elkin Dauer McCandless LLP offers an excellent work environment with a competitive salary and benefits. Interested candidates should send their resume with cover letter and references to the Firm Administrator, Kati Braden at kbraden@diepenbrock.com (No phone calls please).

Applicant must be a high school graduate with five+ years of experience, three of which will have come as a transactional secretary or paralegal in a law office or law-related office. Must have computer skills to meet standards of accuracy and speed set by this office. Spelling, grammar and punctuation must be exceptional. Basic ability in math and report keeping needed. Completion of at least two years of college or vocational school is helpful, but not required.

The candidate will have a team spirit attitude, be able to meet and communicate with people pleasantly and represent the law office in an efficient, professional manner. Must be a team player with the willingness to help with coverage.

Necessary Knowledge, Skills and Abilities:

• Windows 10 Pro
• Microsoft Office Suite: Word, Outlook, Excel, PowerPoint.
• Document Management System.
• Document comparison software.
• Document formatting software.
• Time Entry software.
• Electronic Calendaring and Docketing.
• Foxit / PDF Pro.
• Scanning/OCR software.

Responsibilities

• Performs secretarial and clerical duties.
• Processes mail daily.
• Handles phone calls for attorneys and paralegals.
• Responds to and generates email messages.
• Transcription from dictation and voicemail.
• Drafts routine correspondence and documents on own initiative for approval by attorneys.
• Schedules appointments and other events.
• Receives clients arriving for appointments (including beverages).
• Maintains electronic calendar for attorneys and self.
• Enters attorneys’ time electronically.
• Makes travel arrangements, hotel reservations and continuing education registrations for attorneys.
• Familiarity with law libraries.
• Familiarity with Courts, Secretary of State and County Recorder filing procedures and requirements.
• Familiarity with Internet usage.
• Performs conflicts checks for potential new clients and existing clients.
• Perfects documents for filing with various administrative agencies; files such documents and follow through as necessary.
• Prepares and edits complex Word and Excel documents, including preparation of indices and tables of contents.
• Opens New Client / Matters in accordance with firm procedure.
• Creates and maintains files, keeps records and prepares reports as requested.
• Performs other duties as required.

Equipment Used

• Computer running Microsoft Windows Operating System
• Transcription Software
• Printer; Multifunction device: copier/scanner/printer
• Desktop Faxing
• Postage meter and mail scale

This is a full-time position with competitive pay and benefits. The pay range for this position is $32.00 – $38.00

per hour; pay is based on experience. Highly organized, detail-oriented and dependable candidates should send their resume to Recruiting@BoutinJones.com.

We are recruiting a Legal Secretary to join a professional services organization in Sacramento. This is a direct hire opportunity to work with a leading organization that supports an excellent work/life balance for their employees. Our client offers a hybrid work schedule after the training and probation period along with a comprehensive benefits package and paid parking.  The Legal Secretary will provide administrative and legal support for a fast-paced firm with the ability to juggle multiple priorities. Salary: $70k-$85k DOE. 

The qualified candidate will have at least five years of experience with litigation and transactional practices supporting multiple attorneys.

RESPONSIBILITIES:

• Compose letters and draft memos.
• Assist with typing contracts and reports.
• Prepare documents: legal briefs, subpoenas.
• Maintain legal files.
• Schedule, coordinate and confirm court dates, appointments, and meetings.
• Conduct research in legal matters.
• Maintain calendars and schedules.
• Arrange for filing of court documents.
• Communicate effectively and diplomatically with other attorneys, secretaries, firm management, and other legal staff.
• Provide exceptional client service through in-person, email and/or phone interactions.
• Perform other duties or projects as needed.

QUALIFICATIONS:

• Minimum of 5 years of experience as a litigation and transaction legal assistant/secretary.
• Experience supporting a minimum of three attorneys.
• Current and extensive knowledge of both federal and state court rules.
• State and federal e-filing experience.
• Unlawful detainer litigation experience is highly desired.
• Strong organizational skills.
• Excellent communication skills both verbal and written.
• Familiarity with Real Estate transactions and documents.
• Intermediate experience with Microsoft Office.
• Experience with formatting, redlining, and comparing documents.
• Familiarity with Worldox or similar document management systems.
• Ability to maintain confidentiality.

For more information on how to apply, please contact Elizabeth Mann at (916)896-8531 or elizabeth@pacificstaffing.com.

This full-time position requires a high school diploma and three years of experience, two of which will have come as a litigation secretary or paralegal in a law office or law-related office. Must have computer skills to meet standards of accuracy and speed set by this office. Spelling, grammar and punctuation must be exceptional. Basic ability in math and report keeping needed. Completion of at least two years of college or vocational school is helpful, but not required.

The candidate will have a team spirit attitude, be able to meet and communicate with individuals pleasantly and represent the law office in an efficient, professional manner. Must be a team player with the willingness to help with coverage.

Necessary Knowledge, Skills and Abilities:

• Proficient knowledge of State and Federal Rules of Court and California Code of Civil Procedure.
• Proficient knowledge of Court E-filing requirements.
• Familiar with Court, Secretary of State and County Recorder filing procedures and requirements.
• Proficient in Microsoft Office Suite.
• Experience working with document management systems
• Document comparison software.
• Document formatting software.
• PDF software, such as Adobe or Foxit.
• Scanning/OCR software.

Responsibilities

• Performs secretarial and clerical duties.
• Works closely with litigation staff.
• Assists with the creation and maintenance of files and document indices.
• Create pleading shells.
• Create and format pleading table of authorities and table of contents.
• Responds to and generates email messages.
• Transcribes from dictation.
• Perfects documents for court filing; files and effects notice as required.
• Performs other duties as required.

Equipment Used

• Computer running Microsoft Windows Operating System
• Transcription Software
• Printer; Multifunction device: copier/scanner/printer
• Desktop Faxing
• Postage meter and mail scale

This is a full-time position with competitive pay and benefits. The pay range for this position is $25.00 – $32.00 per hour; pay is based on experience. Highly organized, detail-oriented and dependable candidates should send their resume to Recruiting@BoutinJones.com.

This position and requires a high school diploma with five+ years of experience, three of which will have come as an employment litigation secretary or paralegal in a law office or law-related office. Must have computer skills to meet standards of accuracy and speed set by this office. Spelling, grammar and punctuation must be exceptional. Basic ability in math and report keeping needed. Completion of at least two years of college or vocational school is helpful, but not required.

The candidate will have a team spirit attitude, be able to meet and communicate with people pleasantly and represent the law office in an efficient, professional manner. Must be a team player with the willingness to help with coverage.

Necessary Knowledge, Skills and Abilities:

• Proficient knowledge of State and Federal Rules of Court and California Code of Civil Procedures
• Proficient knowledge of Court E-filing requirements.
• Familiar with Court, Secretary of State and County Recorder filing procedures and requirements.
• Familiar with law library.
• Proficient in Microsoft Office Suite: Word, Outlook, Excel, PowerPoint.
• Experience with document management.
• Document comparison software.
• Document formatting software.
• Time Entry software.
• Electronic Calendaring and Docketing.
• Adobe/PDF.
• Scanning/OCR software.

Responsibilities

• Performs secretarial and clerical duties.
• Creates and maintains files, keeps records and prepares reports as requested.
• Trial preparation.
• Create and format pleading table of authorities and table of contents.
• Processes mail daily.
• Handles phone calls for attorneys.
• Responds to and generates email messages.
• Transcribes from dictation.
• Drafts routine correspondence and documents on own initiative for approval by attorneys.
• Schedules appointments, depositions and other events.
• Receives clients arriving for appointments (including beverages).
• Maintains electronic calendar for attorneys and self, including hearings, courts appearances, depositions, deadlines and other commitments.
• Enters attorneys’ time electronically.
• Makes travel arrangements, hotel reservations and continuing education registrations for attorneys.
• Performs conflicts checks.
• Perfects documents for court filing; files and effects notice as required.
• Opens New Client/Matters in accordance with firm procedure.
• Performs other duties as required.

Equipment Used

• Computer running Microsoft Windows Operating System
• Transcription
• Photocopier
• Printer
• Fax
• Scanner
• Postage meter and mail scale

This is a full-time position with competitive pay and benefits. The pay range for this position is $32.00 – $38.00

per hour; pay is based on experience. Highly organized, detail-oriented and dependable candidates should send their resume to Recruiting@BoutinJones.com.

Our professional and friendly midtown firm that highly values its employees is seeking a labor and employment/litigation combination paralegal and secretary/legal assistant to join us.  Cook Brown, LLP, a Sacramento boutique management-side labor and employment firm is seeking a self-starter who takes initiative, is well-organized and has good communication skills.

Requirements:

• Minimum 3 years litigation, labor and employment experience required,
• Current paralegal certificate,
• Proficient in MS Word, Outlook and Excel,
• Detail-oriented, positive, proactive, and professional,
• Possess exceptional writing and proofreading skills,
• Strong understanding of State and Federal rules, including e-filing, court rules, forms, calendaring, pleadings, discovery procedures and trial preparation,
• Ability to work both independently and as part of a team,
• Ability to organize, set priorities and multi-task.

The position supports the firm’s attorneys with paralegal needs and secretarial/legal assistant support to a partner.  We are looking for someone who will thrive in a supportive mid-size (13 attorney) team environment and who takes pride and ownership in their work.

We provide a competitive salary, annual bonus program, generous PTO/PSL, fully paid parking and a commitment to positive work-life balance.  Full benefits include health, dental, vision, life/disability, 401(K) and profit-sharing plan.

Please e-mail cover letter, resume and references to swarner@CookBrown.com.

Paralegal/Legal Specialist- Grass Valley location of Prominent and Collegial Regional Firm

Highly collegial regional litigation firm servicing commercial, public entity city and municipal clientele seeks experienced Paralegal/Legal Assistant for immediate opportunity within the firm’s Grass Valley location. This is an extremely collegial firm culture with low attrition and only hiring due to backfilling a retirement. The firm is offering a flexible, hybrid remote opportunity requiring 3 days per week in office, with 2 able to be worked remotely. Salary TBD between a range of 55,000-90,000 depending upon experience. If interested in immediate and confidential consideration, please email your resume to dhudson@hersadvisors.com or call Deirdre Hudson at 310.709.9619

JOB SUMMARY: This position is primarily responsible for providing paralegal, secretarial and general administrative and office support to Attorneys within specified areas of legal practice.

GENERAL ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Maintains confidentiality of client, firm and personnel information.
• Meets all requirements for management of information including distribution controls (including ethical walls among attorneys and secretaries), secure filing and disposal, and records retention and storage.
• Communicates effectively and courteously with all contacts, internal and external.
• Maintains current knowledge of firm policies and procedures.
• Uses excellent speaking and writing skills to complete a variety of detailed responses; proofreads to identify work errors and corrects work to an accurate final version. Uses skill and judgment to ensure written or verbal communications are clear, accurate and professional.
• Organizes workload throughout the day to meet project timelines and deadlines.
• Prepares expense and mileage reports; reviews for accuracy and ensures proper backup information and calculations.
• Meets all applicable safety requirements for the position and work environment including prompt reporting of injury.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Office Administration / Secretarial Duties:

• Performs legal research.
• Prepare drafts of documents for attorneys.
• Create Litigation reports and updates.
• Performs secretarial tasks that may require specialized knowledge and/or experience within specific areas of legal practice, including the preparation and service of legal documents and briefs in various state, federal and appellate courts for both hand and e-filing.
• Follows firm procedures for filing and record keeping and keeps current on all client and administrative filing. Maintains pleading clips.
• Responsible for entering and updating dates in calendaring system, using docketing software, and updating attorneys’ Outlook calendars.
• Maintains assigned Attorney’s contact list.
• Coordinates firm promotional mailings, holiday cards, and other mailings as requested, and correspondence to clients.
• Following a hybrid work from home and office Firm protocol, generally maintains a physical presence in the office which is necessary to perform essential administrative tasks and coverage for other office personnel when absent.
• Completes administrative tasks including, but not limited to, filing, document preparation and printing, photocopying (to include pick-up and delivery to vendors), scanning, faxing, electronic file transfer.
• Manages incoming calls, emails and correspondence and diverts matters that should be managed by others.
• Makes transportation, travel, dining, and other arrangements for Attorneys as needed.
• Identifies needs for and requests overflow assistance when necessary, in order to meet client and firm deadlines.
• Informs supervisors and appropriate team members as to work in progress and communicates any missed deadlines or concerns immediately.
• Completes tasks as assigned; assists with other duties as assigned on a regular or occasional basis.

EDUCATION AND/OR EXPERIENCE:

• High school diploma required; AA or college degree preferred.
• At least five years of law firm secretarial or administrative experience preferred.
• Paralegal Certificate or similar experience.

**This firm is an Equal Opportunity Employer**

If questions, or interested in confidential consideration, please contact Deirdre Hudson at dhudson@hersadvisors.com or via phone at 310.709.9619

See why your recruitment representation matters at www.hersadvisors.com

Read about HERS in the International Business Times!

If you desire to work in a customer service-oriented team environment, surrounded by enthusiastic and self-motivated people, then look no further!

The Department of Health Care Services (DHCS) is a dynamic department with ambitious goals and a talented, committed staff. The Office of Legal Services (OLS) provides comprehensive legal support and services to DHCS programs and its employees, and counsels and advises the Director and program staff on legal matters affecting DHCS.

As a Legal Secretary at DHCS:

You will perform secretarial duties in support of multiple attorneys who work with programs that are vital to the health of our community and provide health care related benefits and services to almost one in three Californians.

The incumbent is responsible for:

• Independently performing the most difficult and complex legal secretarial and clerical work, with minimum instruction associated primarily with the functions of the Program Integrity and Compliance Branch.
• Typing, formatting, proofreading, filing.
• Serve legal pleadings in multiple jurisdictions, including State, Federal, appellate courts and administrative forums in accordance with legal requirements and deadlines.
• Composing letters, memoranda, and legal correspondence; and coordinating and scheduling court-related services with specific instruction.
• Experience with document and case management systems, such as ProLaw, and other software, such as Adobe Acrobat

Link to job post:

• https://www.calcareers.ca.gov/CalHrPublic/Jobs/JobPosting.aspx?JobControlId=378957

Link to exam bulletin:

• https://www.calcareers.ca.gov/CalHrPublic/Exams/Bulletin.aspx?examCD=5PB25

Final Filing Date: 07/21/2023

This position may participate in part time (office centered) telework in accordance with DHCS Telework Guidelines.

If you have any questions about the position or the application process, please feel free to reach out!  Recruit@dhcs.ca.gov

Felderstein Fitzgerald Willoughby Pascuzzi & Rios LLP,  a small boutique bankruptcy firm with an office on Capitol Mall in Sacramento, California is seeking an experienced Bankruptcy Legal Assistant/Paralegal to become an integral part of our fast-paced, dynamic work environment.  We specialize in bankruptcy and insolvency matters, representing companies in financial distress or their creditors.

The ideal candidate will be discreet and responsible for assisting with the representation of Chapter 7 and 11 debtor and creditor clients.   Qualified candidates should possess excellent communication, organizational, and computer skills combined with a strong work ethic.  Candidates must have a thorough working knowledge of Word, Excel, and possess excellent spelling, grammar, and punctuation skills.  Working knowledge of both federal and state court rules is required.  Candidates must be able to work independently, can multi-task, be detail-oriented, and be a team player.  Candidate will be assisting with the preparation, filing and service of various pleadings to include petitions, schedules, applications for employment of professionals, motions, notices, orders, attorney fee applications, ballot summaries and claims objections.

This is a full-time position.  Competitive salary and benefits to include vacation and sick time, health insurance, 401k match, profit sharing, paid parking etc.   Interested candidates should send their resume with cover letter to hr@ffwplaw.com or mail to 500 Capitol Mall, Suite 2250, Sacramento, CA. 95814.  No phone calls or walk-ins please.

Position #: JC-365945

Salary: $5,793.00 – $7,256.00 per Month

The final filing date is at 5:00 p.m. on June 12, 2023.

This position allows for partial remote work opportunities on a consistent schedule as approved by management.

Under the direct supervision of the Merit Appeals Manager and the general supervision of the Chief Administrative Law Judge, the Senior Legal Analyst for administrative/Public Records prepares and maintains Administrative Records for all appeals and complaints, as well as, reviews requests made under the Public Records Act and responds accordingly on behalf of the Appeals Division.

Description of the Essential Functions

Prepare Administrative Records resulting from appeals and complaints filed before

the State Personnel Board (SPB) as required under the Code of Civil Procedure and Rules of Court for various writs and appeals before the California courts. Review and process requests for records made under the California Public Records Act (See Gov. Code, § 6250 et seq.). Ensure appropriate public records are produced and confidential information is redacted or removed for all responses. Research and analyze statutes and regulations pertaining to the California Public Records Act and Administrative Records. Confer with SPB Legal Division regarding statutory changes and matters potentially deemed as “deliberative process.” Continually evaluates new systems and approaches to enhance the delivery of Administrative Records and responses to requests for public records.

Provide assistance to appellants, respondents, state agencies, employee organizations and stakeholders regarding SPB processes for obtaining Administrative Records and making public records requests. Provide guidance to requestors concerning the information maintained by the SPB Appeals Division.

Prepare cost estimates for requestors, maintain appropriate logs regarding requests and deliveries, and transmit payments received, as appropriate.

Maintain digital system for preservation of digitally recorded hearings and upload digitized exhibits into current case tracking database.

Description of the Marginal Functions

Other duties as assigned.

Administrative Responsibility:

The incumbent requires excellent computer skills (Word and Excel) writing and analytical skills; the ability to work independently and to communicate (verbal/written) clearly, concisely and accurately; to reason logically and creatively in resolving problems; skill in dealing effectively with others; willingness and ability to accept responsibility and meet deadlines; and ability to manage multiple projects with multiple time frames.

Personal Contacts:

The incumbent has contact with stakeholders, members of the public, SPB Executive team, SPB Management team and other SPB employees, as such must be diplomatic, organized, professional, and must exercise impeccable judgment and discretion.

Actions and Consequences:

Failure to use good judgment in handling sensitive and confidential information could result in sensitive information being released to unauthorized persons and/or incorrect information used to make personnel management decisions.

Physical Requirements:

Must possess and maintain sufficient strength, agility, endurance and sensory ability to perform the duties contained in this duty statement with or without reasonable accommodation.

Typical Working Conditions:

Requires prolonged sitting, use of the telephone, personal computer, and copier. Incumbent must work well under pressure, meeting multiple and sometimes conflicting deadlines. May require travel and working overtime to meet deadlines.

Minimum Qualifications

Either I

Experience: Two years of experience in the California state service performing the duties of Legal Analyst.

Or II

Four years of progressively responsible paralegal experience performing duties in one or a combination of the following specialty areas: Litigation and trial preparation, administrative law and procedures, criminal law and procedures, corporate and business law, medical malpractice, estate and tax law, environmental and land use law, antitrust, labor and consumer law. (Experience in California state service applied toward this requirement must include one year performing the duties of Legal Analyst.)

(Candidates who are within six months of satisfying the experience requirement for this class will be admitted to the examination, but they must fully meet the experience requirement before being eligible for appointment.)

To access the official bulletin and apply, please click on the link below:

CalCareers

Please note that to apply for this position, you must be on the certification list for Senior Legal Analyst by completing a self-assessment exam. Information regarding the exam can be found here: CalCareers

Somach Simmons & Dunn, a mid-sized environmental law firm, is currently looking for an experienced legal secretary with a minimum three years of civil litigation experience, with water law and public agency experience a plus.  Qualified candidates should possess excellent communication, organizational, and computer skills combined with a strong work ethic.  Candidates must have a thorough working knowledge of Word, Excel, and possess excellent spelling, grammar, and punctuation skills.  Working knowledge of both federal and state court rules is required.  Candidates must be able to work independently, have the ability to multi-task, be detail-oriented, and be a team player.

Somach Simmons & Dunn offers an excellent work environment with competitive salary and benefits including paid parking.  The current salary range for this position is $65,000 – $80,000. This position is located in our Sacramento office.  We currently offer a mix of in-office and remote work, which is applicable to this position.

Somach Simmons & Dunn is committed to being an equal opportunity employer and in providing a work environment free of discrimination, harassment, and retaliation.  Interested candidates should send their resume with cover letter including salary requirements to iestrada@somachlaw.com or Somach Simmons & Dunn, Attn: Human Resources, 500 Capitol Mall, Suite 1000, Sacramento, CA 95814 (no phone calls please).

Position #: JC-368383
Salary: $4,819.00 – $6,032.00

The final filing date is at 5:00 p.m. on June 14, 2023.

This position provides telework opportunities, including the ability to work partially remote.

Under the general supervision of the Chief Administrative Law Judge, Appeals Division, and the Presiding Administrative Law Judge, and under direct supervision of the Staff Services Manager I, the Legal Analyst provides paralegal support for the Appeals Division.

Description of the Essential Functions

Review filed appeals and complaints to determine if jurisdictional requirements are satisfied for acceptance by the Appeals Division. Review filed pleadings and other documents to verify associated appeal or complaint and that filing requirements are met pursuant to Board regulation. Create new file within Appeals Division Automated Case Tracking System (ACTS) in association with each accepted appeal and complaint.

Upload all accepted documents into the Appeals Division electronic records retention system (Kwikwork). Monitor assigned queues within Kwikwork to ensure case related work is completed within applicable timeframes.

Perform basic legal and factual research in connection with straightforward motions such as motions to consolidate actions, motions to compel the deposition of an unavailable witness, motions to change venue, and motions to continue hearing filed with the Appeals Division. Prepare memoranda detailing the facts and law applicable to the particular motion for review and consideration by the Presiding Administrative Law Judge. Memoranda shall include a recommendation for the outcome of the motion applying appropriate legal principles. Draft and issue orders on said motions based upon the final determination made by the Presiding Administrative Law Judge. Perform basic factual research in connection with all other motions filed with the Appeals Division. Prepare memoranda addressing factual background of case in connection to the particular motion for review by the Presiding Administrative Law Judge. Finalize and issue all orders as directed by the Presiding Administrative Law Judge.

Respond to inquiries from Appellants, Departments and their representatives regarding SPB evidentiary cases. Calendar Prehearing Settlement Conferences and issue hearing notices. Monitor the ACTS and the Kwikwork systems for case related changes including settlement and closure. Complete case closure based upon SPB acceptable criteria for termination of the case.

Provide backup support for the calendaring function in relation to setting evidentiary hearings. Other administrative duties as assigned consistent with this classification.

Administrative Responsibility

The incumbent is required to have a thorough knowledge of applicable provisions of the Government Code concerning SPB appeals and complaints and SPB Hearing Regulations (Cal. Code of Regs., tit. 2, § 51.1 et seq.). Also, the incumbent shall have excellent computer skills (MS Office and case management software); writing and analytical skills; the ability to work independently and to communicate (verbal/written) clearly, concisely and accurately; to reason logically and creatively in resolving problems; skill in dealing effectively with others; willingness and ability to accept responsibility and meet deadlines; and ability to manage multiple projects with multiple time frames.

Personal Contacts

The incumbent has contact with SPB Executive team, SPB Management team and other SPB employees, as well as Board Members, Governor’s Office, Agency representatives and the public, as such must be diplomatic, organized, professional, and must exercise impeccable judgment and discretion.

Actions and Consequences

Failure to use good judgment in handling sensitive and confidential information could result in sensitive information being released to unauthorized persons and/or incorrect information used to make personnel management decisions.

Physical Requirements

Must possess and maintain sufficient strength, agility, endurance and sensory ability to perform the duties contained in this duty statement. Able to sit or stand for extended periods or time, lift up to 10 pounds, and use of standard office equipment with or without reasonable accommodation.

Typical Working Conditions

Requires prolonged sitting, use of the telephone, personal computer, scanner, and copier. Incumbent must work well under pressure, meeting multiple and sometimes conflicting deadlines. This position allows for partial remote work opportunities on a consistent schedule as approved by management.

Minimum Qualifications

Either I

Experience: Two years of experience in the California state service performing the duties of a Legal Assistant. (Applicants who are within six months of satisfying the experience requirement for this class will be admitted to the examination, but they must fully meet the experience requirement before being eligible for appointment.) and

Education: Successful completion of six semester units of paralegal or undergraduate legal courses, with at least three units of which must be in legal research. (Candidates who have completed three semester units of paralegal course work necessary to fulfill the education requirements will be admitted to the examination, but they must submit evidence of completion of the required six units before they can be considered for appointment.)

Or II

Experience: Two years of experience performing paralegal duties in a law firm, corporate law office, governmental or public law office, nonprofit organization, educational institution, court, or other entity under the direction and supervision of a licensed attorney or judicial officer. and

Education: Twelve semester units in a legal or paralegal curriculum or equivalent to graduation from college.

To access the official bulletin and apply, please click on the link below:

https://www.calcareers.ca.gov/CalHrPublic/Jobs/JobPosting.aspx?JobControlId=368383

Please note that to apply for this position, you must be on the certification list for Legal Analyst by completing a self-assessment exam. Information regarding the exam can be found here: This is an exam bulletin for Legal Analyst (ca.gov)

Job Types: Full-time

Pay: $50K-$80K Salary; per experience

Who we are:

We are a small, but very busy Family Law firm located in Roseville. We are looking to expand by hiring a full-time Family Law Legal Secretary with 1-5 years’ experience. The ideal candidate would have a strong work ethic and be able to work independently, but also know when to ask for assistance from others. They would be committed to helping people who are going through a difficult time in their lives and would always remain ethical, professional, and compassionate.

Duties include:

Strong knowledge of Microsoft Word and ability to draft correspondence and templates. Client intake; Coordinating attorney’s calendar; Scheduling clients; Communication with clients over the phone, email, written letters as well as in person; Client relationship cultivation and service; Administrative tasks (scanning files, making copies, e‐mail communication, and answering phones); Generally keeping the office organized.

Benefits:

We offer a competitive salary, 401k, medical, dental, vision and a positive, energetic work environment.

Education:

• Associate degree

• Legal case management: 1 year (Preferred)

Experience:

• Family Law: 1 year (Preferred)

This is a limited continuous filing exam. Next filing cut-offs are at 5:00 pm on:

5/24/23, 6/21/23, 7/19/23 (Final) 

Under the direction and supervision of a licensed attorney, performs legal tasks assisting the attorney in preparing legal documents, and other legal services.

Knowledge of

• Mechanics of legal research
• Types and functions of pleadings associated with lawsuits
• Governmental process, in particular the judicial branch, court system and administrative process
• Civil procedures and Rules of the Court
• Legal terminology
• Principles of correct and accepted grammar, punctuation and spelling
• Fundamentals of procedural and substantive due process of law

Ability to

• Read and understand statutes, court decisions, and other legal documents
• Work independently to organize work, set priorities, meet critical deadlines and follow up on assignments
• Identify legal parties in compliance with statutory requirements
• Read with comprehension and understanding
• Communicate effectively, both verbally and in writing
• Reason and analyze situations logically and accurately
• Compose explanatory memoranda and business correspondence
• Learn fundamental legal principles applicable to particular types of lawsuits
• Learn legal principles applicable to particular types of lawsuits
• Identify and apply relevant facts related to legal principles of due process
• Use computerized legal research programs
• Operate various office equipment including computer hardware and software
• Work cooperatively with a variety of groups and individuals

Minimum Qualifications

In accordance with the California Business and Professions Code, Section 6450 (c), as may be amended from time to time, applicants must meet one of the following requirements:

1. Possess a certificate of completion of a paralegal program approved by the American Bar Association.
2. Possess a certificate of completion of a paralegal program at, or a degree from, a postsecondary institution that requires the successful completion of a minimum of 24 semester, or equivalent, units in law-related courses and that has been accredited by a national or regional accrediting organization or approved by the Bureau for Private Postsecondary and Vocational Education.
3. Possess a baccalaureate degree or an advanced degree in any subject and a minimum of one year of law-related experience under the supervision of an attorney who has been an active member of the State Bar of California for at least the preceding three years or who has practiced in the federal courts of this state for at least the preceding three years, and a written declaration from this attorney stating that the person is qualified to perform paralegal tasks.
4. Possess a high school diploma or general equivalency diploma and a minimum of three years of law-related experience under the supervision of an attorney who has been an active member of the State Bar of California for at least the preceding three years or who has practiced in the federal courts of this state for at least the preceding three years, and a written declaration from this attorney stating that the person is qualified to perform paralegal tasks.

Application

To apply, please click here: Paralegal | Job Details tab | Career Pages (governmentjobs.com)

Matheny Sears Linkert & Jaime LLP, a civil litigation defense firm, is looking for an experienced, take-charge, full-time litigation secretary. Compensation for this position ranges from $60,000 – $70,000, depending on experience. We offer a competitive benefit package including medical, dental, life insurance, flexible spending accounts, 401K, and PTO. Please submit your resume to Liz Pitzer our H.R. Manager at lpitzer@mathenysears.com

RESPONSIBILITIES OF THIS POSITION …

• Calendaring of daily mail
• Managing attorney calendars
• Scheduling of appointments and appearances
• All aspects of trial preparation
• Maintaining electronic as well as paper files
• Preparation, proofreading and filing of legal documents

SKILLS NEEDED….

• Ability to transcribe from dictation.
• Ability to draft correspondences and documents for approval of attorney
• Ability to create and format table of authorities and table of contents

The ideal candidate will have strong organizational, written, and verbal communication skills. Must be able to communicate with others in a professional manner. Needs to have a good attitude and be able to work with others in a team environment.

This position requires a minimum of three years’ experience as a litigation secretary. Must have knowledge of federal and state court procedures and proficient knowledge of court e-filing requirements. Must have electronic calendaring experience.

The Sacramento County Bar Association, a 50l(c)(6) nonprofit membership association for the attorneys in Sacramento County, is hiring an Administrative Coordinator.

Overview

The Sacramento County Bar Association (SCBA) seeks a dynamic team member who can

seamlessly juggle support for key activities such as member services and event coordination, support and oversee general office administrative obligations. As a talented multi­tasker, qualified applicants will be comfortable taking direction and making recommendations. The ideal candidate must be flexible, capable, and hardworking, someone who is a self-starter who works well independently and as part of a small team. The successful candidate’s input and suggestions to improve operations and management will be critical.

SCBA is a 501 (c) (6) nonprofit membership association serving the legal community in Sacramento County. The association is made up of two dozen Sections, Divisions and committees that meet the specialization and subject-matter needs of Sacramento’s lawyers and the law firms and employers where they work. SCBA partners with many more affiliate organizations that also add to the dynamic Sacramento legal community. The very small but mighty SCBA staff organizes events, supports educational programming for lawyers, and provides administrative support to the SCBA executive committee and board of directors. The office is also tasked with weekly communications to the membership and other efforts as necessary. As a member services organization, the SCBA is committed to providing benefits that add value to the members and to the legal community as a whole.

Knowledge, Skills & Abilities

• Need strong computer proficiency in Microsoft Office suite and ability to learn association management database as well as other software, databases and tech skills.
• Ability to develop and maintain professional relationships with all contacted through the course of work, including and especially attorneys, law firms, judges, service providers and vendors.
• Ability to contribute to the public’s understanding and awareness of the role of attorneys in our community and, more significantly, in California’s constitutional democracy.
• Strong organizational skills with ability to prioritize, multi-task and meet deadlines.
• Excellent written and verbal communication skills, with customer service attitude.
• Must be able to collaborate with team members, as well as work independently.
• Must be willing and able to work evenings, weekends, and overtime as needed to support SCBA events.

Responsibilities

• Answer and respond to or redirect phone inquiries, emails and other communications.
• Process incoming and outgoing mail
• Assist with soliciting and scheduling of vendor services.
• Assist with data entry and reporting for event registrations, membership registrations and renewals and other related needs.
• Assist with maintenance of various databases, spreadsheets, logs, and email accounts.
• Assist with coordination of the SCBA’s annual membership
• Support the SCBA Sections, Divisions, and committees with meeting logistics and financial accounting, including receipt of monies and processing of payments and invoices.
• Support planning and coordination activities for SCBA
• Support the SCBA bookkeeper and finance
• Contribute to the effective and efficient implementation, management, and evolution of SCBA’s services and

Qualifications

Two (2) years’ fast-paced, high volume administrative experience in a professional setting with front-facing, community service duties required. A Bachelor’s Degree is strongly preferred. Directly related experience may be substituted for education. Ability to use common business productivity software and online tools. Multi-tasking and attention to detail are necessary to perform the work of this position.

Please note: SCBA will perform reference checks upon job offer.  Proof of employment eligibility or authorization to work in the United States will be required.

Benefits and other compensation

• Medical, Dental, Vision and Accident benefits
• 9 paid holidays annually
• Paid sick leave and personal time off
• 401k pre-tax contributions program
• Casual, team-oriented work environment

Application

Submit your application materials via email to admin@sacbar.org and include “Administrative Coordinator” in the subject line.  We intend to fill this position immediately, but the posting will remain open until a qualified candidate is hired. Only qualified candidates will be contacted.

Please submit the following:

• A cover letter that addresses the applicant’s qualifications and abilities to succeed in the
• A resume that presents relevant

 Please convert your application materials to PDFs before submitting them.

Schuering Zimmerman & Doyle, LLP, a medical malpractice insurance defense firm, has two openings, one for an experienced, full-time litigation secretary and the other an experienced, full-time, floater litigation secretary. The positions are non-exempt and our work week is 37.5 hours. Compensation for these positions range from $65,000 – $75,000, depending on skills and experience. We offer an excellent benefit package, as well as a hybrid schedule after a few months on the job in-office. Submit your resume to: Camilla Arnds, Firm Administrator, cma@szs.com.

ESSENTIAL DUTIES AND RESPONSIBILITIES: “Essential functions” are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.

• Assist attorney with all aspects of managing cases through trial
• Types correspondence, pleadings, memoranda and other legal documents; drafts standard correspondence, pleadings, memoranda and other documents
• Reviews, sorts and chits incoming documents and mail
• Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system
• Opens new files, requests conflict of interest checks with front desk, and maintains all client and general files; prepares files to be closed
• Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• A minimum of five years on the job litigation experience necessary in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision
• Ability to organize and prioritize numerous tasks and complete them under time constraints
• Ability to proofread typed material for grammatical, typographical or spelling errors; familiarity with medical terminology and spellings
• Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff, and provide information with ordinary courtesy and tact
• Work requires a high level of mental effort while producing a high volume of work and performing other essential duties
• Work occasionally requires more than 37.5 hours per week to perform the essential duties of the position

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Salary $76,446.66 – $92,355.90 annually

Location: Napa, CA

Department: City Attorney

Closing 4/23/2023 11:59 PM Pacific

DESCRIPTION

Are you self-motivated, organized, and interested in being an integral part of a dynamic team? Do you enjoy working collaboratively to reach goals that make a positive impact on the local community?

If so, please consider the qualifications and responsibilities of the Legal Assistant position (for the full class specification, click here). APPLY for this opportunity to use your skills to support and improve the public services provided by the City of Napa for our community.

The City Attorney’s Office is comprised of the City Attorney, two Assistant City Attorneys and a Legal Analyst. The office relies on contracted outside counsel services for special projects and complex litigation. The office works closely with employees and officials throughout the entire organization to provide a high volume of legal support for the varying services that the City provides to the community.

The Legal Assistant is an at-will position and receives general direction from the Legal Analyst, attorneys in the City Attorney’s Office and the Risk Manager. Among other duties, you will be providing support related to claims and litigation.

In addition to the qualifications in the class specification, a successful candidate will have experience demonstrating the following:

• Technical/Professional Knowledge & Skills– Having achieved a satisfactory level of technical skill or knowledge in position-related areas (including office administration and budget, as well as technical support to attorneys and other employees); keeping up with current developments and trends in areas of expertise; using knowledge to accomplish results.
• Quality Orientation– Accomplishing tasks by considering all areas involved, no matter how detailed; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.
• Adaptability – Maintaining effectiveness when experiencing major changes in work responsibilities or environment (e.g., people, processes, structure, or culture); adjusting optimally to change by identifying positive and negative aspects and trying creative approaches to maximize the positive and collaborating to make the change successful.
• Collaborating & Team Building – Working in coordination with others to help a team or work group achieve its goals.
• Planning & Organizing– Establishing an action plan for self and others to complete work efficiently and on time by setting priorities, establishing timelines, and using resources.
• Critical Analysis– Identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions.
• Initiating Action – Taking timely action to accomplish work goals; taking action to achieve results beyond what is required; being proactive.
• Technology Savvy – Using practical knowledge and understanding of current tools, solutions, and trends to improve work results, address work problems, and take advantage of new opportunities.

This recruitment and examination is being conducted to fill one vacancy as a single-position recruitment.

For a full, detailed job description, click here.

SUPPLEMENTAL INFORMATION

The City of Napa utilizes a competitive selection process founded on merit. Such a system is competitive and based on broad outreach efforts and equal opportunity for qualified applicants to take part in a process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position.

What happens next?

We will review your application and all supplemental materials to select the best qualified applicants to continue in the process. Screening will include a review of minimum qualifications, application appraisal rating of education, training and experience and relevance of background qualifications related to the target job as well as supplemental questions if applicable.

Applicants selected to move forward in the process may be asked to participate in any combination of the following (at any phase of the selection process): a written examination, job related exercise, phone interview, in-person interview(s), and/or web- based testing.

Reasonable Accommodations: 

The City of Napa Human Resources Department will make reasonable efforts in the examination process to accommodate qualified disabled applicants. Individuals with disabilities who would like to request an accommodation in the testing process must inform the HR Department in writing by the final filing date. A Reasonable Accommodation Request Form is available from HR and may be obtained by calling 707-257-9505, or dial 7-1-1 for the California Relay Service, offering free text-to-speech, speech-to-speech, and Spanish- language services 24 hours a day, 7 days a week.

The City of Napa is an Equal Opportunity Employer, and we believe that a diverse, equitable and inclusive workplace will maximize our talents to benefit the residents we serve.

 Agency City of Napa

Address

1541 Second Street
Napa, California, 94559

Phone

707-257-9505

Website

http://www.cityofnapa.org/jobs