Employment

Murphy Austin Adams Schoenfeld LLP is looking for a full-time Legal Document Specialist with strong word processing and computer skills.  Murphy Austin is looking for an experienced candidate who can provide word processing support to the firm, provide troubleshooting support for both document and software problems and provide computer training when needed.

Advanced computer skills and aptitude are required.  Advanced skills in Word, Excel, PowerPoint and a document management program are required, with proficiency in legal template programs a real plus.  The successful candidate must also be able and willing to learn other software systems as needed and should have law firm experience.  The perfect candidate will also train new employees on firm software and assist with IT Help Desk problems related to a variety of software programs.  Murphy Austin offers a competitive salary and benefit package.  Applicants should submit resumes to:  Trish Hughes Kreis, Murphy Austin Adams Schoenfeld LLP, thkreis@murphyaustin.com.

Ubaldi and McPherson is hiring for a Legal Secretary.  Part-time position (30 hours per week), Tuesday-Friday.

Requirements:

• 5+ years of experience as a Legal Secretary specializing in litigation and probate is a needed.
• Knowledge of federal and state court filing procedures.
• Experience in medical malpractice insurance defense is a plus.
• Knowledge of transcription.
• Proficient in WordPerfect, Legal Solutions, Abacus, TimeSlips and Microsoft Outlook.
• Ability to proofread and format all materials.
• Knowledge of scheduling court hearings, conference calls, and depositions.
• Ability to organize and prioritize workload.
• Typing skills of 65+ wpm.

Job Duties:

Prepare drafts and revise, format and finalize a wide variety of documents, including discovery, correspondence, memoranda, agreements, and legal pleadings.  Review incoming correspondence and pleadings for important dates/calendaring.  Answer and route phone calls.

Please send cover letter and resume to attorney Dennis McPherson dpm@umllp.com and Office Administrator Laura Smith lsmith@umllp.com.

No jerks rule.  Child friendly.  Award winner.  Innovative.  Socially-engaged.  Tech-focused.  The list goes on, and one thing has always remained the same.  Lozano Smith’s core is based on relationships, and that has allowed us to become and remain California’s premier public agency law firm.  As a result Lozano Smith continues to grow at a fast yet steady pace.  That’s where you come in.  We are looking for innovative employees who are passionate about education, schools, cities, counties, and other public entities that directly impact the lives of those in California communities.  You will come to find that we invest time, training, mentoring and resources in those we hire and provide the tools necessary for our employees to be successful.  Experience a friendly, business casual and modern environment with competitive salary and benefits package.

We currently have an opening in our Sacramento office for a legal secretary.  Qualified candidates are team players with excellent communication, and interpersonal skills, and are able to work with a variety of people.  Must be highly organized, detail-oriented, and be positive, proactive, and professional.

This is a mid-level, full-time position.  Candidates must have

• two to five years legal secretary and/or administrative assistant experience;
• exceptional writing, proofreading, technology, and administrative skills;
• advanced knowledge of and experience with MS Word, Outlook, PowerPoint, and type at least 75+ wpm;
• excellent communication and critical thinking skills;
• the ability to multitask and work with several attorneys simultaneously; and
• a four-year degree (preferred but not required).

We invite interested applicants to learn more about our firm’s culture, diversity, and practice areas on our website:  www.lozanosmith.com.  Qualified individuals should send their cover letter and resume to supportjobs@lozanosmith.com.

Boutique law firm is seeking a Legal Assistant/Secretary to support two attorneys who spend much of their time in court.  The successful candidate will be responsible for scheduling appointments, working directly with clients, managing the daily tasks of running the office, and preparing legal documents.  The attorneys are very flexible and ideally looking for someone who will take a strong interest in their practice and work together in creating a positive and smooth-running office.

Requirements:

• Legal Secretary and/or Paralegal experience
• Excellent follow-up skills and attention to detail
• Excellent software skills
• Team oriented and willingness to take the extra steps to make things happen

The position is located off Highway 50.  Please submit resumes to geri@fujitaniconsulting.com or call (916) 686-9444.

One of Sacramento’s most prominent firms is seeking an experienced Legal Secretary.  The firm takes on large business transactions and takes pride in providing exceptional client service.  The firm offers outstanding benefits and compensation.  Professional working environment, uses cutting edge technology and has a fun team.  Sense of humor is greatly appreciated.

Requirements:

• Minimum of 3 to 5 years Legal Secretary experience.
• Excellent software knowledge, i.e., database management systems, electronic filing/docketing, MS Office Suites.
• Familiar with transactional and/or business law helpful.
• Enjoys working directly with clients and gathering a strong understanding of their needs.

Interviews begin immediately!  Great opportunity, don’t miss out!  Submit resumes to www.fujitaniconsulting.com or geri@fujitaniconsulting.com.

Busy Folsom Family Law office seeks a full-time paralegal/legal assistant with a minimum of one year of experience working in family law.  We are looking for a candidate who is highly organized, can multitask in a fast-paced environment, and has the ability to pay attention to detail and wants to work in a friendly environment.

Job Qualifications:

• Strong work ethic, motivated, and dependable
• Excellent telephone etiquette in a professional manner
• Strong written and oral communication skills
• Ability to follow instructions closely
• Strong organizational and time-management skills

Job Duties:

• Answer phone and calendar appointments
• Meet and greet clients
• Copy, fax, scan and file documents
• Prepare client correspondence
• Prepare documents to file with the court
• Calendar court hearings and deadlines
• Create and maintain files in an organized manner

Benefits include a retirement plan option.  Compensation DOE.  Please submit your resume and cover letter, including salary requirements, to Amanda at amanda@adblawoffice.com.

Pacific Coast Companies, Inc. is a dedicated team of professionals that provide a comprehensive range of business services and support to the Pacific Coast Building Products family of companies and their customers.  Our Rancho Cordova, CA location is currently seeking to hire a Legal Assistant.  For complete job posting please click [here].  To apply please send your resume to PCCILegal@paccoast.com.

Well known Sacramento firm is growing and adding on two new positions.  The positions will be supporting associates who have grown their client base and seeking assistance to work closely on case work.  The legal secretary will be responsible for working closely with clients, scheduling appointments and travel arrangements, preparing legal documents and assisting with trial prep.  The firm offers excellent benefits, generous bonuses based on performance, competitive compensation, and opportunity to work on high-profile cases.  Submit resumes to www.fujitaniconsulting.com or geri@fujitaniconsulting.com.

Garner Law Office is seeking a Paralegal/Legal Secretary with at least 3 years of experience in Civil Litigation for its Downtown office location.  Applicants should have knowledge with court procedures and calendaring in civil cases, as well as experience maintaining files, preparing documents for filing, and assisting attorneys in preparation for trial and/or arbitration.  This is a full-time position with competitive pay and benefits commensurate with experience.  Office hours are 8:00 a.m. to 5:00 p.m.  Experience with Word, Outlook, and Legal Solutions is required.  Interested applicants should send a resume and cover letter to john@garner-associates.com.

The Voluntary Legal Services Program (VLSP) is Sacramento’s pro bono program and is the main source of pro bono civil law-related legal services to indigent persons in this area.  Services are provided through the volunteer efforts of attorneys, paralegals, law students and interpreters who are coordinated by VLSP’s Sacramento office staff.

Under the supervision of the Managing Attorney and the Assistant Program Manager, this employee will perform a variety of receptionist, clerical, and routine administrative duties in direct support of the professional staff.  Interested candidates should email a cover letter and resume to vlsp@vlsp.org by June 1, 2018.

Duties:

• With attorney supervision, perform telephone intake with potential clients for guardianship, conservatorship, estate planning, probate, and family law cases for assignment to pro bono volunteer attorneys and/or legal clinics.
• Reception duties, screen telephone calls and visitors, obtain client eligibility information, schedule appointments.
• Communicate with volunteers who have accepted the assignment of cases through our office and ensure prompt updates and closures of cases.
• Return calls with referral to appropriate entities for individuals seeking assistance with legal matters our office does not handle.
• Update flyers, brochures, and other program materials as necessary and at the direction of supervisors.
• Conduct outreach on a regular basis to clients, government agencies, and Community-Based Organizations to keep information out in the public about our services.
• Respond to requests from Community-Based Organizations for information, brochures, flyers, etc.
• Assist in coordinating once-a-month evening Clinic.
• Track progress of client cases and maintain case files on computer database program, including data entry and retrieval.
• Communicate with prospective and current volunteers and respond to their inquiries as directed by supervisors.
• Maintain law library.
• Perform and/or assist with a variety of office duties including, but not limited to: coordinate mass mailings, order office supplies, maintain office equipment and service contracts, conducting cost comparison analysis, preparing and submitting bills for payment, custodial duties of petty cash, photocopy, collate, scan and related functions including the reproduction of self-help packet and outreach materials, receiving and distributing incoming mail, and taking items to the Post Office for mailing.
• Type documents, including but not limited to forms, reports, grants, and routine memos. Edit and prepare general documents in conformance with the applicable style and format rules.
• Organize and oversee utilization of program’s office facilities, computer systems, equipment, and supplies to ensure a professional, efficient, and safe work environment. Responsible for office inventory maintenance, including development of property inventory cards, annual reconciliation or property, and reporting.
• Attend appropriate training sessions, seminars, and staff meetings.
• Perform additional duties as assigned consistent with qualifications.

Knowledge:

• Familiarity with Sacramento-area community resources and organizations
• Windows-based computer applications
• Secretarial and office administrative practices and procedures
• Knowledge of law office procedures
• Record-keeping principles and practices
• Correct business English and legal terminology, including spelling, grammar, and punctuation
• Operation of standard office equipment

Skills:

• Strong organizing, attention to detail, planning, and coordinating skills
• Ability to prioritize multiple projects and complete assignments in a timely manner
• Ability to work independently and accept supervision
• Competent typist/keyboard work
• Ability to communicate and interact effectively with the public, agencies, employees, and clients
• Professional and courteous telephone voice and manners
• Ability to relate to low-income clients and legal communities
• Ability to deal with diverse individuals effectively
• Good proof-reading and ability to write with correct English, spelling, grammar, and punctuation

Education/Experience:

Must have at least 2 years prior work experience dealing with the public, especially low-income individuals and/or volunteers.  High school diploma required, some college education preferred.  Prior secretarial and/or clerical experience required.  Experience working in a law practice handling issues in areas of probate guardianship, conservatorship, estate planning, probate, or family law desired but not required.  Extensive phone and public contact experience preferred.  Bilingual preferred but not required.

Salary Range:  $1,942 to $2,579/month at 80% time, DOE.  This is a contract position with benefits.  The Voluntary Legal Services Program of Northern California offers an excellent fringe benefit plan.

VLSP PROVIDES A BILINGUAL BONUS FOR EMPLOYEES WHO ARE PROFICIENT IN SPEAKING A SECOND LANGUAGE, OTHER THAN ENGLISH, COMMONLY SPOKEN BY CLIENTS WHEN THE SECOND LANGUAGE IS USED ON THE JOB FOR WHICH THE PERSON IS EMPLOYED.

VLSP IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER AND ENCOURAGES WOMEN, PEOPLE OF COLOR, PEOPLE WITH DISABILITIES, ELDERLY PEOPLE, AND LESBIAN, GAY, BISEXUAL, AND TRANSGENDER PEOPLE TO APPLY.

Johnson Schachter & Lewis A Professional Law Corporation is seeking a Legal Secretary with at least 3 years of experience in Civil Litigation.  Must have knowledge and experience with state and federal court filings and deadlines.  Knowledge of court procedures is a must.  Must have experience calendaring, working a case from beginning to end.  Must be very accurate with proof reading skills, typing, and filing of legal documents.  Accuracy and attention to detail is a must.  Typing speed must be 60wpm+.  Experience with Word, Outlook, and Legal Solutions is required.  Professional manner of communication with attorneys and other office staff is required.  Office hours are from 8:00 a.m. to 5:00 p.m. and this is a full-time position.  Interested applicants should send resume and salary requirements to info@jsl-law.com.

Matheny Sears Linkert & Jaime, LLP (MSLJ) is a full-service general civil law firm located in Sacramento. MSLJ is looking for a litigation secretary with skills and abilities as outlined below. This is a full-time position with competitive pay and benefits. This position requires a minimum of three years of experience as a litigation secretary in a law office. Must have knowledge of federal and state court procedures and proficient knowledge of court e-filing requirements. Must have electronic calendaring experience (comparable to Abacus).

The responsibilities of this position are as follows:

• General clerical duties
• Maintain files
• Calendaring of daily mail
• Ability to transcribe from dictation
• Ability to draft correspondence and documents for approval by attorneys
• Scheduling of appointments and depositions
• Maintain electronic calendar
• Trial preparation
• Create and format table of authorities and table of contents

The ideal candidate will have strong organizational, written, and verbal communication skills. Needs to be able to multitask and prioritize. Must be able to communicate with people in a pleasant and professional manner. Must have a good attitude and ability to work with others in a team environment. Interested applicants should send resume, cover letter, and salary requirements to lpitzer@mathenysears.com.

The Federal Public Defender’s Office, Eastern District of California Capital Habeas Unit (CHU) in Sacramento, is currently hiring for an Assistant Paralegal.

Our environmental law firm has an opening for an experienced legal secretary. We practice in both federal and state court. Our office is located near Loehman’s Plaza. Free parking. Qualified candidates must be familiar with PACER, federal and state court filing procedures and requirements. Our practice, representing governmental entities against polluters, is challenging. The ideal candidate will be an eager learner, responsible, and a self-starter. The position requires being able to work on different projects with different teams. Some travel may be required for trials. We use WordPerfect, Word, and Excel. Client contact is minimal. Casual attire. Wages are competitive. Healthcare benefits, for employees and their dependents, are superb, with participation in the 401K after one year. Please e-mail a cover letter and current resume to blumlaw@att.net.

State Farm’s In-House counsel is seeking a legal secretary for its Sacramento, California office.  The most qualified candidates will have significant civil defense litigation and trial experience and working familiarity with court rules of procedure and other legal concepts.  Background and experience in propounding discovery, setting depositions, filing motions and pleadings in a high volume case load environment is required.  Insurance defense experience is preferred.

Duties and Responsibilities:

• Assists attorneys in handling assigned files and delivering legal services under attorney supervision
• Assists attorneys in effective and efficient resolution of files
• Applies specialized knowledge of legal procedures

• Litigation and/or legal secretarial experience desired
• Accurate typing skills required
• Must be proficient in software technology, tools and case management software
• Knowledge of legal and medical terminology, local and state rules regarding pleadings and pre-trial matters, deadlines and filing requirements
• Drafts routine correspondence, motions, pleadings, and subpoenas
• Provides litigation assistance by coordinating witnesses, schedules, exhibits for trials or hearings, and securing records

Additional Details:

May work irregular hours because of workload and nature of the work.

Competencies:  Adaptability, Initiative, Quality, Teamwork, Technical/Functional Expertise.

Apply Here

HMS Law Group LLP, a family run law firm located in Downtown Sacramento is looking for a paralegal to provide support in the following practice areas:  Estate Planning, Trust Administration, and Probate.  May include contacting clients to secure needed information, drafting documents, facilitating client signing appointments and notary services.  Looking for a compassionate, organized individual to support our practice.

Preferred Education and Experience

• Bachelor’s Degree
• Paralegal Certification or equivalent
• Notary Public
• Three years of related experience

Essential Functions

• Support attorneys in drafting comprehensive estate plans for clients, including review of client information provided in questionnaires and initial attorney meetings, preparing client documents and executing client documents.
• Assist in coordination of the valuation process of the assets of the estate.
• Manage case flow and deadlines for probate matters
• Assist with funding assets into the estate plan and recording deeds with the county offices.
• Maintain client files and prepare materials for client meetings
• Calendar critical deadlines for court proceedings
• Correspond, communicate, and work directly with clients to respond to their questions, requests, appointment requests, etc.

Please submit resume with writing sample to nliotine@hmslawgroup.com, Subject Line:  Estate Planning Paralegal Position.

HMS Law Group LLP, a family run law firm located in Downtown Sacramento is looking for a paralegal to provide support in the following practice areas:  Business, Real Estate, and Construction.  Primary workload will be transactional with light litigation support.  May include contacting clients to secure needed information, drafting documents, facilitating client signing appointments and notary services.  Looking for a compassionate, organized individual to support our practice.

Preferred Education and Experience

• Bachelor’s Degree
• Paralegal Certification or equivalent
• Notary Public
• Three years of related experience

Essential Functions

• Support attorneys with maintaining corporate records and tax documents.
• Draft entity formation documents, minutes, resolutions, and by-laws.
• Prepare dissolution documents and complete filings with Secretary of State.
• Assist attorney with review of contracts, loans, and leases.
• Draft lease amendments, contracts, and ancillary documentation.
• Correspond, communicate, and work directly with clients to respond to their questions, requests, appointment requests, etc.
• Light litigation support.

Please submit resume with writing sample to nliotine@hmslawgroup.com, Subject Line:  Estate Planning Paralegal Position.

Growing plaintiff’s personal injury law firm seeks legal secretary that shares the desire to be all that they can be.  Applicants must possess a strong work ethic, positive attitude, detail oriented, excellent writing skills, team player and tech savvy.  Responsibilities include reviewing and summarizing medical records, propounding and responding to discovery, drafting correspondence and demand letters, calendaring deadlines, and communicating with clients.  We are seeking applicants with at least one year of personal injury experience, but we are open to all applicants that possess the above attributes and a desire to learn.  Benefits include health insurance, paid vacation/holidays, sick time, and retirement.  Salary is commensurate with experience.  Please e-mail current resume and a writing sample to Ashley@pieringlawfirm.com.

Pacific Legal Foundation (PLF)–the nation’s first and most successful public interest law firm dedicated to vindicating individual liberty–seeks a Legal Secretary who is committed to details and deadlines to assist our attorneys in important constitutional litigation.

PLF’s legal secretaries are responsible for production and quality control of our documents. PLF’s briefs are recognized for their quality in all courts including the U.S. Supreme Court and our secretaries play an important role in maintaining that reputation.

The ideal candidate will have:

• A paralegal certificate or legal secretary training.
• Impeccable spelling and punctuation, and knowledge of grammar.
• Experience with local rules and filing requirements in federal and/or state courts, or working knowledge of civil procedure.
• Intermediate to advanced skills with Microsoft Word, including legal tools such as Tables of Authorities.
• Excellent communication skills, exceptional time management, and teamwork ethic.

Skills which would be assets include experience with legal office software such as Vision or Timeslips, Adobe Acrobat, or Westlaw and other legal research tools.

GENERAL INFORMATION

PLF identifies and litigates important legal issues to set landmark precedent that will benefit Americans nationwide. Using strategic and principled litigation, communications, and research, we battle for freedom in the nation’s courts and the court of public opinion. Our attorneys have nine victories before the U.S. Supreme Court–a record unmatched by anyone in the liberty movement–plus additional cases currently before the High Court with decisions pending. Simply put, we know how to get cases to the Supreme Court and we know how to win.

If you share our passion to vindicate the principles of freedom and individual liberty, you should be a part of PLF. A national nonprofit organization, PLF has offices in Sacramento, California; Arlington, Virginia; Palm Beach Gardens, Florida; and Bellevue, Washington.

Applicants must submit a resume and cover letter. The resume should have the usual:  your professionaI experience, as well as your academic credentials. The cover letter should explain why PLF is the place for you, why you want to fight for liberty, and what distinguishes you from typical applicants.

TO APPLY:

Qualified candidates should submit the following application materials:

• Resume
• Cover letter detailing your sincere interest in this position
• Please include “[Job Title]-[Your Name]” in the subject line of your email.
• Materials should be emailed to Dawn Gonzales, Director of Human Resources: dgonzales@pacificlegal.org.

While we thank all applicants in advance for their interest in this position, we are only able to contact those to whom we can offer an interview. No phone calls, please. This is a full-time, permanent position. We offer a competitive salary, health and dental benefits, and retirement plan. PLF has a flexible, collaborative, positive, and collegial work environment. We take pride in investing in your future and encourage internal advancement. PLF is the place for someone principled, tenacious, and determined to succeed in positively shaping the future of our country and restoring real limits on government power. Join us.

Freeman Mathis & Gary, LLP is hiring a legal secretary. The individual hired into this position will provide clerical and legal secretarial assistance to the attorneys in the Roseville office, including making travel arrangements, calendaring/docketing important dates and events, tracking appointments, drafting legal correspondence, and maintaining electronic filing for assigned attorneys. For complete job posting and how to apply, please click here.

POSITION AVAILABLE IMMEDIATELY with a small Sacramento Law Firm specializing in Litigation involving Trusts and Estates.

What do we need?

We need someone to get our physical case files up to date, assist in distribution of mail, and help the Litigation Team with various administrative tasks before taking on additional responsibility. An average day would include the following:

• Sorting mail and filed legal documents into respective categories for physical filing (e.g. correspondence, pleadings, discovery); physically filing legal documents in case files
• Scanning same daily mail into electronic format, saving into respective electronic case folders, and emailing to relevant attorneys within 24 hours of receipt
• Tracking current processes and procedures for litigation filing
• Manage the off-site file retention of stored files
• Drafting and maintaining electronic record of status of each case filing
• Photocopying large volumes of documents
• Preparation of UPS shipments
• Processing outgoing mail
• Data entry into case management system at attorney’s direction.
• Redacting documents to be filed at attorney’s direction using PDF
• Ability to frequently lift and/or move files, boxes and other items weighing up to 20 lbs.
• Other tasks as assigned by supervisor

Who are you?

Self-Motivated. We do not micromanage our people. You must be able to work autonomously. If you do not have something to do, will you ask for more work or find a task yourself?

Highly Communicative. Dedicated Constant Communication is a core value. We work in a fast-paced environment and we need all of our team members to collaborate to make sure all the work gets done. Ask if you have a question or need help.

Accountable. Accountability to one’s own tasks and to the deadlines requested, ability to prioritize to be sure that the day’s tasks are handled by using good focus.

Humble. Are you willing to take on any task assigned to you, no matter how small?

Looking for Opportunities for Growth— Why? Because we want to grow. Striving for excellence is a core value and you must have a desire to grow personally and professionally. Take pride in your work product. While this is a short-term position, it has the potential to turn into a long-term position with greater job responsibility and an expanded role on the team.

Comfortable with Technology. We believe in technology. We try to harness it to our advantage. You must be familiar with Microsoft Word and Excel, Adobe PDF, and a fast learner regarding our various software that help run the day to day tasks. You must have a high aptitude with computer software.

Preferred Experience:  Litigation filing experience and/or legal background is a plus, but not required. However, you must be willing to learn litigation basics and adapt within 1-3 weeks of starting.

Hours:  Monday – Friday 8:30 a.m. – 5:00 p.m. Salary negotiable depending on experience. Starting Salary: $13.50 /hour. Resumes should be submitted in Word or PDF format.  Email to:  jlong@hackardlaw.com.

A Legal Secretary II performs a wide variety of specialized legal clerical and general clerical work, which includes composing and typing legal documents and correspondence, processing of legal documents, and maintenance of legal case records.  Incumbents may be required to use shorthand to perform some work assignments.  The range of duties typically involves performing work in multiple, unrelated areas of law and for several attorneys, and/or other staff.

Legal Secretary II is characterized by responsibility for a wide variety of complex legal clerical work requiring independent judgment and discretion, and is subject to minimal work direction and instruction.  Positions allocated to this class frequently provide lead direction to other clerical staff.  This class is comparable to other clerical classes at the leadwork or advanced journey level, but is differentiated from them by the specialization in and knowledge of legal clerical work.

Minimum Qualifications: 

EITHER:  One year of experience in Sacramento County service in the class of Legal Secretary I.

OR:  Two years of clerical experience involving the preparation and processing of legal documents for court action such as those described in the Examples of Duties (located in the class specification). Education or training from an accredited college, business school, or training school that is directly related to the Knowledge and Abilities specified for this class may be substituted for a maximum of one year of the required experience (30 semester units or 45 quarter units equal one year of experience).

Special Requirements:

All positions in this class require the ability to type from clear copy at the rate of 50 net words per minute.

Qualified applicants are encouraged to apply immediately.  All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM, see cut-off dates on job announcement.  Please include a typing certificate with your application.  Click here to apply.